scottrma
asked on
Make mail rules server-based instead of workstation based?
I am using Outlook 2000 with Exhange 2000. I get about 400 emails every day, only about 10% of which is of any interest to me. I went to Tools -> Organize -> Junk Email and specified that junk email should automatically be moved to a special folder so that I can easily open this folder and delete everything in it. I then went to Actions -> Junk Email -> Add to Junk Senders List whenever I get an email from a particular sender that I don't want.
This works fine except that these rules do not seem to be applied as each new mail arrives to my mailbox on the server. The rules are only applied as long as I have Outlook open. Therefore, every morning when I open my Inbox, I have to wait 20 minutes or so while Outlook scans several hundred new messages and checks to see if each one meets the specifications of the rules I created or not. This is obviously very annoying. It also means that if I want these rules to be obeyed all the time, I need to have Outlook open 24 hours a day, meaning I can never turn my computer off.
Is there some way to make these rules server-based so that Exhange runs them as each new mail arrives in my mailbox instead of workstation-based (run by Outlook)? I am not an Exhange administrator, just a user with a mailbox on the Exhange server.
Thanks,
Scott
This works fine except that these rules do not seem to be applied as each new mail arrives to my mailbox on the server. The rules are only applied as long as I have Outlook open. Therefore, every morning when I open my Inbox, I have to wait 20 minutes or so while Outlook scans several hundred new messages and checks to see if each one meets the specifications of the rules I created or not. This is obviously very annoying. It also means that if I want these rules to be obeyed all the time, I need to have Outlook open 24 hours a day, meaning I can never turn my computer off.
Is there some way to make these rules server-based so that Exhange runs them as each new mail arrives in my mailbox instead of workstation-based (run by Outlook)? I am not an Exhange administrator, just a user with a mailbox on the Exhange server.
Thanks,
Scott
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Does your rule move the messages to another folder in the Exchange server mailbox, or does it move the messages to a PST file folder? The PST file is only going to be available when Outlook is open, which would explain the problem.
ASKER
I am not 100% sure, but I think the folder must be in the Exchange server mailbox. I have never used PST files, and I have turned off Auto Archiving, and I never work offline, so I don't use PST files. So I am guessing the folder is on the server (it shows up at the same hierarchy level as the Inbox in the left hand pane).
I was reading through the link that bruintje posted, this was helpful in clarifying what was going on. But one thing I don't understand is why almost every conceivable action or condition requires a client (Outlook) context. We just migrated from Lotus Notes/Domino and almost everything in that link (move to a folder, copy to a folder, sender contains this, recipient contains that, etc.) can be easily done by Domino without the need for the Notes client to be open. Pretty much the only thing Domino can't do without the Notes client open is "Play a sound", but everything else can be done without a client (Notes) context. So why is Exchange so deficient in this area? Is Microsoft seriously trying to tell me that Exchange cannot tell if a specific word is in the sender's address without Outlook being open? What kind of lame software is that? Not angry here or anything, just a little incredulous.
Can anyone explain this or is it just a software limitation? Thanks.
Scott
I was reading through the link that bruintje posted, this was helpful in clarifying what was going on. But one thing I don't understand is why almost every conceivable action or condition requires a client (Outlook) context. We just migrated from Lotus Notes/Domino and almost everything in that link (move to a folder, copy to a folder, sender contains this, recipient contains that, etc.) can be easily done by Domino without the need for the Notes client to be open. Pretty much the only thing Domino can't do without the Notes client open is "Play a sound", but everything else can be done without a client (Notes) context. So why is Exchange so deficient in this area? Is Microsoft seriously trying to tell me that Exchange cannot tell if a specific word is in the sender's address without Outlook being open? What kind of lame software is that? Not angry here or anything, just a little incredulous.
Can anyone explain this or is it just a software limitation? Thanks.
Scott