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05.07.2008 at 12:26PM PDT, ID: 23383995
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Creating an Access Table
Tags: Microsoft, Access, 2003
I want to create a databas for our clinic that will keep track of certain information when we get clients. I want to track the referral so that we can send a thank you note to the referee at the end of the month. We also want to track how they heard about our clinic, and what motivated them to select our clinic, and finally the clients' preferred method of contact if we have any health seminars.

I'm wondering if this has to be a relational database or non-relational. I'm attaching the fields if someone can give me a better idea as to set up this information.

Thank you in advance.

Attachments:
 
Fields for my table
 
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Question Stats
Zone: Database
Question Asked By: joesack99
Solution Provided By: rowejd
Participating Experts: 2
Solution Grade: B
Views: 5
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05.07.2008 at 12:32PM PDT, ID: 21519622

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05.07.2008 at 02:07PM PDT, ID: 21520362

Rank: Genius

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05.07.2008 at 02:26PM PDT, ID: 21520489

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05.07.2008 at 02:28PM PDT, ID: 21520501

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05.07.2008 at 02:30PM PDT, ID: 21520511

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05.07.2008 at 12:32PM PDT, ID: 21519622
You could likely set this up as a one-table system with no relationships to other tables.  But I (and probably everyone else) can tell you from experience that things like this EASILY and QUICKLY grow when you get an idea of the power of tracking your information in a system like Access.

For example, maybe you want to have a table of referring physicians so you can start to track how often someone refers you.  That means another table, and a relationship built.  MANY more examples of this, so I would suggest going ahead and thinking long-term, and delving into a relational database.
Accepted Solution
 
05.07.2008 at 02:07PM PDT, ID: 21520362

Rank: Genius

I could easily see at least two tables (tblClient and tblReferrer)

I could also see the possibility of a Referrer referring more than one client, which makes the two tables even more important, since that way you do not need to repeat the referrers information every time they send you a new client.

AW

As rowejd suggested, this could easily grow into a more involved system that just keeping track of clinets and who referred them.
Assisted Solution
 
05.07.2008 at 02:26PM PDT, ID: 21520489
Will it be a good idea to create 4 tables: tblClient, tblReferring, tblPrimaryPhysician, tblCardiologist. Should the tblClient consists of all other fields and just throw in the primary ID's of tblprimaryPhysician, tblReferring and tblCardiologist as FK's?
 
05.07.2008 at 02:28PM PDT, ID: 21520501
Yep.  Sounds like you're starting to think long-term and think of how you can cross-reference information (all the makings of a truly relational database).  If you foresee the application growing to handle more data, and report on more relationships like that---do it!
 
05.07.2008 at 02:30PM PDT, ID: 21520511
And as far as structure, yes that sounds correct.  Sounds like you want the client to be your parent table with related child-records referenced via primary key for the Referring, Cardio, etc...which would be accomplished as you described with FK's in the parent (client) table.
 
 
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