Question

Combining Main Report and Subreport totals together from same datasource

Asked by: kylelinkuhn

I am having two issues.  I am trying to get the totals for each provider from the main report and subreport.  I was able to get the subreport value to come over, but when I switch to the next provider, it still has the same subreport value as from the previous provider.  How do I fix this?  

Also, I have a total amount in the main report, but it is a running total.  How can I add that to the subreport, so that I can combine the main report and subreport totals together?  I have the two reports linked by provider id and date range and I am using the same table in both reports.

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Asked On
2009-10-30 at 09:10:16ID24858558
Tags

Crystal Report

Topic

Crystal Reports Software

Participating Experts
2
Points
500
Comments
14

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Answers

 

by: jruhePosted on 2009-10-30 at 10:22:17ID: 25705071

Are you using a variable that you're passing to and from the subreport?  Something like this in the main report:

This will store the running total amount that is in the main report:
WhilePrintingRecords ;
Shared NumberVar MyNum:={#MyRunningTotal}

And in the sub, this will print MyNum:
WhilePrintingRecords ;
Shared NumberVar MyNum;
MyNum

I'm thinking you may want to reset MyNum in the header of the main report section:
WhilePrintingRecords;
Shared NumberVar MyNum:=0

That's how I'd do it, but I'm sure there are a lot more ways to skin that cat!

Joy

 

by: mlmccPosted on 2009-10-30 at 10:46:43ID: 25705271

Good idea but it needs a minor change since he wants the value from the subreport in the main report

In the main report header
WhilePrintingRecords;
Shared NumberVar MyNum:=0;
Global NumberVar MyTotal := 0;
''

In the subreport
WhilePrintingRecords ;
Shared NumberVar MyNum;
MyNum := Value;
''

In the main report after the subreport
WhilePrintingRecords ;
Shared NumberVar MyNum;
Global NumberVar MyTotal;
MyTotal := MyTotal + MyNum;
''

In the main report footer
WhilePrintingRecords ;
Global NumberVar MyTotal;
MyTotal

mlmcc

 

by: jruhePosted on 2009-10-31 at 05:37:26ID: 25709484

Yes--right I forgot that part :-)

 

by: kylelinkuhnPosted on 2009-11-02 at 06:46:23ID: 25719765

mlmcc:
I followed what you wrote above and i have the total from the main report, but I for some reason the total from the subreport is not coming over.  Any thoughts as to why?  At one point I had the subreport total coming over and not the main report and now I have the reverse.

Thanks for your help.

 

by: mlmccPosted on 2009-11-02 at 06:52:51ID: 25719847

Did you do the formulas as I showed them?

If you want you can upload the report.  Make a copy and rename it to a .TXT extension.

mlmcc

 

by: kylelinkuhnPosted on 2009-11-02 at 07:51:04ID: 25720442

Is there a way I can hide the table name and fields before sending it to you ?

 

by: kylelinkuhnPosted on 2009-11-02 at 08:05:14ID: 25720587

I figured out a way to give you the fields you need.  I have attached it.

 

by: mlmccPosted on 2009-11-02 at 14:45:35ID: 25724581

Try this.

In the MyNum formula where you simply display the value.  Change the first line from WhilePrintingRecords; to

EvaluateAfter ({@grandtotal});

A little explanation.  Crystal has a quirky way to determine order of evaluation.  Part of it is where it is on the report/section and when it was placed on the report.  Thus if the MyNum formula is slightly above the GrandTotal formula or it was put on the report first (maybe even created first) then it gets evaluated first.  The best way to control it is to use the EvaluateAfter( ) command.

mlmcc

 

by: kylelinkuhnPosted on 2009-11-02 at 15:45:38ID: 25724976

I tried it by replacing the MyNum formula like below:

EvaluateAfter ({@grandtotal});
Shared NumberVar MyNum;
MyNum

It did not change the result.  Is this correct?

 

by: mlmccPosted on 2009-11-02 at 18:47:33ID: 25725714

That is what I meant.  

I took aother look at it and I think this is what you want

mlmcc

 

by: kylelinkuhnPosted on 2009-11-02 at 19:49:31ID: 25725909

What did you have to do differently?  It did work.  Thank you.

 

by: kylelinkuhnPosted on 2009-11-02 at 19:52:08ID: 25725922

Actually, it looks like you moved the grandtotal2 and mynum the group footer.  Is this correct?

 

by: kylelinkuhnPosted on 2009-11-02 at 20:03:27ID: 31648093

I figured it out.  Thanks so much for your help.

 

by: mlmccPosted on 2009-11-02 at 20:13:57ID: 25726003

Yes.  By moving them down they are guaranteed to execute after the subreport.  Is is possible they were executing before the subreport.  I misread the GrandTotal one and thought it changed the value of MyNum when it doesn't.

mlmcc

20120131-EE-VQP-002

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