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SAP Security - roles and profiles
im just wondering how some of you set up your security. Do you have several roles for each position, with some roles shared amongst positions? or do you create 1 role per position and add/subtract from it as needed?
I am in the early stages of redoing our security, and I am not sure what the best way to proceed is. Since we are a smallish organization (100 or so SAP users) I am thinking I will create one role for each job title, even if that means duplicating tcodes in several roles. What are the pros and cons of this? Is there a better way to go about doing this?
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Answers
The problem is that our existing roles have an inordinately large amount of unused t.codes in them. I wouldn't be worried if the users couldnt access these transactions, but the only reason they cant is because they dont know about them. security by obscurity.
what I am planning on doing is simply copying existing roles, and customizing (add and remove transactions) them to my specifications.
I just dont know if its betetr to have dozens and dozens of small roles whgich can be assigned as needed but would be a nightmare to keep up with, or to make 1 or 2 large roles for each position and 1 ultra generic general user role that everyone gets. I am leaning towards 1 or 2 roles for each position, even though it will duplicate many transactionsover several roles, but id like some input on whether or not that is good or bad.
It really depends on your situation.
You need to make sure that you have the correct levels of access seperation, if you are bound by SOX ( may it die a thousand deaths ) then you will probably find that you have to have very exact profiles in order to get the seperation of roles required. Ie one AP person can create invoices but not run payment runs and vice versa for this you need 2 smaller roles.
If you have a more easy going life then you can probably get away with some general roles and then a few specialist ones. I would think tho with only 100 people in the business that you are going to end up with a mixture, for example one role for Customer Service in general which is going to be the same for a bunch of people and no-one else is going to have any of those roles - so you end up with a larger generic role. But the Customer Serivce boss needs access to extra reports etc ....
I would go with lots f rles that are specific since
1) It is more secure
2) Any day now, you can expect more regulations requring stricter access
3) It will be more difficult to modify all the roles on a regular basis, but much easier than trying to lock down a generic role n the future.
just my $.02
I hope this helps !
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by: bhanukir7Posted on 2007-03-08 at 09:29:15ID: 18680782
hi
its always good to use the predefined templates from which u delete the unrequired roles. or customise the existing templates and save them and then use those customised templates.
as this way you can always use the same template for future use as this is customized for your office.
regards
bhanu