Question

How to force users to reply to meeting in Outlook 2003

Asked by: bubba_1234

Exchange 2007
Outlook 2003
If a user sets up a meeting and sends out the request for acceptance some users can't figure out that THEY ARE SUPPOSED TO CHOOSE one of the options. i.e. "Accept", "Decline", "Suggest new time". But what if they don't choose anything? One of my users says that people just show up to meetings because, supposedly, the meeting is added to their calendar even if they don't choose a response. Given, it's probably showing as "tentative" in the meeting chair's Sheduler. But still, how do I force a reply? Or, failing that, how do I have the user send out a request for some sort of response?

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Asked On
2009-04-21 at 09:57:01ID24342119
Tags

outlook 2003 2007 decline tentative accept

Topics

New Computer Users

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Exchange Email Server

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Outlook Groupware Software

Participating Experts
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Comments
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Answers

 

by: ComputerTechiePosted on 2009-04-21 at 10:29:39ID: 24196814

 

by: flaphead_comPosted on 2009-04-21 at 10:35:53ID: 24196876

in outlook on a suspect users mailbox, select tools, options.  select calendar, resource scheduling.

Do they have anything checked?

 

by: flaphead_comPosted on 2009-04-22 at 23:55:34ID: 24212330

any joy?

 

by: bubba_1234Posted on 2009-04-23 at 06:39:30ID: 24214867

ComputerTechie:
Thanks for the reply, the solution in that link was:
"Use voting buttons Request a read receipt for this message In the box next to Use voting buttons, type Accept;Tentative;Decline to display these choices as buttons at the top of the email." -which seems to be doing the same thing that Outlook is already doing, only my users need to craft another e-mail and jump through these extra hoops. None of them will learn this and it's not guaranteeing success, It's just adding to what the scheduler already does.

Flaphead_com:
Thanks as well. The tools, options.  select calendar, resource scheduling setting would have been an issue if it was auto-accepting but it's not. Meeting requests are being auto-added to the users calendar as "tentative" but not technically "accepted". To clarify more, users are not hitting ANY of the proper buttons like "Accept" "Decline" but a meeting will still show in their calendar. So I'm wondering if Scheduling Assistant->Responses->Request Responses does anything. It would seem like that would work but I'm not sure.

 

by: ComputerTechiePosted on 2009-04-23 at 06:57:33ID: 24215068

Cool glad to help.
CT

 

by: DanCh99Posted on 2009-05-04 at 12:51:01ID: 24298525

Make sure you only order food/drinks or distribute notes/agendas to those that answer Yes....

20120131-EE-VQP-002

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