Question

Best way to setup email retreval from a external hosted website on SBS2003 with exchange

Asked by: InfotechXL

What is the best way to setup email on an SBS 2003 server when the client has a web site hosted out on the internet and exchange 2003 running on the server in their office.

Should I use the POP3 connector or is there a better way

Regards

Paul

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Asked On
2009-01-13 at 17:59:04ID24049773
Tags

Exchange 2003 and SBS 2003

Topics

Computer Servers

,

SBS Small Business Server

Participating Experts
3
Points
500
Comments
7

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Answers

 

by: limjiananPosted on 2009-01-13 at 18:06:54ID: 23369441

website and exchange is different.

if you mean you have 1 exchange 2003 and you want to setup SBS 2003 at a different site (with different domain), i think POP3 connector will be good but you will have problem when you try to reply to user in the same organisation.

If the have exchange 2003, why not run RPC over https against that exchange instead utilising your own SBS 2003?

 

by: BembiPosted on 2009-01-13 at 18:09:41ID: 23369450

There are in general two option:
1.) Use Pop3Poll, what is included as a service in SBS. You can download the mails to the server and assign them to a mailbox.
2.) SMTP forwarding. You setup an external MX record for your server and other servers can find your server to directly submit the mails.

Advantages:
1.) Save, as mails are stored at your provider until you pull then down
2.) Faster as mails are submitted as sent.

Disadvantages:
1.) You may have a delivery lag. Also somteime this service makes trouble with mails whith a non conform header. So it can happen, that you have to delete mail from time to time directly from the server of your provider.
2.) If your server is down, the mails can not be delivered (you should have a backup queue at your provider).
Mostly only working with static IP-Adresses and a reverse lookup setting for your server. As little mor effort for proper configuration.

 

by: InfotechXLPosted on 2009-01-13 at 18:39:30ID: 23369600

Is there any documentation that outlines the setup of the second option above with the ability to have a secondary queue at the ISP

 

by: BembiPosted on 2009-01-13 at 18:55:11ID: 23369682

You have to ask your provider, if he can setup something for your.

What you need is
- a static IP Address
- two DNS MX records (public), one for your server, a second for the provider's backup queue
- a reverse lookup DNS entry (public), so your mail IP can resolved back to a computer name (which must no necessary the same that your exchange, must only exist).

All these things are mostly done by your provider. Some providers have configuration pages, where you can setup your own settings. And most of the providers have guides, how to use SMTP with their servers. This may vary.

If your exchange server can receive SMTP mail from anonymous users, nothing else is to do on your side so far.

 

by: InfotechXLPosted on 2009-01-13 at 19:37:53ID: 23369864

I have an SBS2003 premium server, what do I need to setup the server to send and accept email

 

by: BembiPosted on 2009-01-14 at 03:58:19ID: 23371748

Sending:
Go to Exchange Enterprise Manager (ESM)
--> Administrative groups - Your group - Server - Your server - Protocols - SMTP
There should be a virtual SMTP server, if yes, OK so far
--> Administrative groups - Your group - routing groups - Your routing group - connectors
There should be an connector, if not create one
Settings:
Option A:
"Common": It you have setup your own DNS with forwarders (means, your server is able to resolve public ip addresses), then set here "Use DNS"
"address scope": should be SMTP, domain = *, costs = 1
READY

Option B:
"Common": Set a smarthost (i.e. mail.MyProvider.com / [212.212.212.212] = FQDN or IP in brackets). Bridgehead is your own virtual SMTP server (see above)
"address scope": should be SMTP, domain = *, costs = 1
"Enhanced": Click on outgoing security and provide user name and password, if your provider needs that. This can be one of your POP3 accounts.

Receiving:
As quick solution, install the POP3 Poll Service from exchange if not installed. Open the administration console and add there all of your POP3 accounts with user names and passwords as you have got from your provider or set by yourself, and associate each POP3 account with one of your mailboxes.

If you decide to change to SMTP forwarding later, this can be setup side by side. To change from POP3 to SMTP, your provider has just to change the order of the public MX DNS records for you.




 

by: MesthaPosted on 2009-01-14 at 14:59:21ID: 23378805

This being SBS, the answer should be to run the wizard. If you run the Connect to the Internet and email wizard then SBS will setup everything for you, including configuration of the server, ISA etc. All you will need to do is open the relevant ports on your router - although SBS can do that for you as well if you have a compatible router.

For SMTP delivery you will then need to setup the DNS to point to your static IP address.

-M

20120131-EE-VQP-002

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