Question

Spreadsheet formatting when MS Excel Query is run

Asked by: jdr0606

I have a timesheet that I created in Excel 2007 that I want to run a query by department and populate the spreadsheet based on existing formatting.

The first department has 6 or so lines and works fine but when I run the query on a department with more than the 6 lines onlt part of the spreadsheet is adjusted.

I have checked the option to "Insert cells for new items, delete unused cells" and the checkbox "Fill down formulas in columns adjacent to data"

I have attached two samples

Please advise

Thanks

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Asked On
2008-12-30 at 11:06:50ID24016268
Tags

MS Excel 2007

Topics

Microsoft Applications

,

Microsoft Excel Spreadsheet Software

Participating Experts
1
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250
Comments
10

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Answers

 

by: saurabh726Posted on 2008-12-30 at 13:42:45ID: 23266365

Can you tell what is the background query that you run as in the code or something which you have..because this is fixed in the code/query itself which need to be edited in there...

Saurabh...

 

by: jdr0606Posted on 2008-12-30 at 13:47:12ID: 23266407

The query run for this spreadsheet is attached.  

Thanks

select 	employid as 'ID',
	emplclas as 'Employee Location',
	inactive as 'Employee Status',
	RTRIM(FRSTNAME) + 
	(case when midlname = ''  then ' ' else RTRIM(midlname) end)+ 
	RTRIM(LASTNAME) AS 'Employee Name',
	socscnum as 'Social Security',
	Gender as 'Gender',
	deprtmnt as 'Department',
	jobtitle as 'Employee Job Title',
	vacavlbl as 'Employee PTO Available',
	(case when Primary_Pay_Record = 'SALARY'  then 'E' else 'N' end) as 'Employee Pay Status',
80 as 'Employee Work Hours'
from upr00100
where (deprtmnt=?) and inactive='0'
order by LASTNAME

                                              
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by: saurabh726Posted on 2008-12-30 at 13:48:29ID: 23266417

This the query...and this doesnt do the formating..can i have the complete code as what you just posted there is no where in the code formating is been done.

 

by: jdr0606Posted on 2008-12-30 at 13:55:56ID: 23266480

Does the attached help?

 

by: saurabh726Posted on 2008-12-30 at 14:05:27ID: 23266554

Not really since i dont have the required ODBC Driver i cant view/edit your query...One quick thing your formatting gets changed automatically as and when you refresh the query..??

 

by: jdr0606Posted on 2008-12-30 at 14:10:18ID: 23266598

The formatting does change with the new results, but the columns adjacent to the right of the data do increase/decrease with those results as they should.

 

by: saurabh726Posted on 2008-12-30 at 14:13:09ID: 23266616

Yes that because...in the attached workbook you dont have any macros which takes care of formating..can you give me a workbook where formatting is messed up..Will write a macro code to do what you want to...

 

by: jdr0606Posted on 2008-12-30 at 16:11:54ID: 23267345

There's no macros necessary to do what I'm looking for.

When the query runs, the adjacent colums with formatting and formulas should insert or delete to the right of the query result range based on the rows returned from the query. That result is based on the boxes checked in the query properties as I noted in my original question "I have checked the option to "Insert cells for new items, delete unused cells" and the checkbox "Fill down formulas in columns adjacent to data".

I have other spreadsheets that work fine but this one is not and I'm not sure why.

 

by: saurabh726Posted on 2008-12-30 at 17:10:58ID: 23267541

As per my understanding goes what you are looking for wont be possible...till the time you write macros about the same...

 

by: jdr0606Posted on 2008-12-30 at 22:04:36ID: 23268303

I have resolved the problem.

When you create a spreadsheet with the formatting I have described, only columns with formulas adjacent to the query results will have the rows and fornmatting inserted.

In the example spreadsheets I attached to the original post, once I inserted a formula into all the cells to the right of the query results, the correct rows and formatting were inserted corresponding to each result row returned from the query.

20120131-EE-VQP-002

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