Question

Strange custom scheduler data structure; creative / efficient solution desired

Asked by: peh803

We have a (poorly written) application scheduling feature in our application that is presenting some interesting issues.  A resource's availability is persisted in our database as follows:

Date                |   Availability
11/30/2008     |   XXXXXXXXXXXXXXXXXXXXAAAAAAAAAXXXXXAAAAAAAAAAAAAXXXXXXXAAAAAAAAAAAAXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
12/01/2008     |   XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXAAAAAAAAAAAAAAXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXAAAAAAAAAAA
12/04/2008     |   XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXAAAAAAAAAAAAAAAXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
.... etc.

There's an ID field so we know which resource the "Availability" string applies to.  Here's the basic thought process behind how this thing works:

-- Each resource has an availability string on dates when he / she is available.  If no record is found for a resource on a given date, the resource is not available at all that day
-- The "Availability" string is 96 characters, each representing a 15-minute increment of the day.  Accordingly, the first character shows the resource's availability between 00:00 and 00:15, and the last character shows the resource's availability between 23:45 and 00:00 of the following day.  

I'm looking for a way to quickly / efficiently be able to select resources that are available for a given date or date range at a given time or time range.  For example, "Show me all resources available between 6:00 AM and 8:00 AM for the week of 12/13 through 12/20."

Obviously, this very strange way of persisting availability makes this quite a challenge.  

I'm looking for efficient, creative ways to solve that problem -- high level ideas or concepts are welcome... Not necessarily looking for someone to do all the work for me -- just to recommend some ideas that I may not have thought of.  

The application is classic ASP, so I could do this using ASP after the availability strings are found for the requested date range(s), but I'm thinking that perhaps there's a better way to do this using T-SQL ?

Thank you in advance for any assistance.

Regards,
Phil / peh803

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Asked On
2008-12-05 at 12:03:10ID23961477
Tags

T-SQL and / or classic ASP

,

n/a

Topics

MS SQL Server

,

Active Server Pages (ASP)

Participating Experts
1
Points
500
Comments
4

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Answers

 

by: adamsjsPosted on 2008-12-06 at 13:15:08ID: 23113659

Using a tally table might help here.  It provides a quick way to parse the Availability value.   I've attached some code that shows some basic samples that will find a staff member available some time between two specified date/time values.  

See this article on SQLServerCentral.com for more information about using a tally table:  http://www.sqlservercentral.com/articles/TSQL/62867/

They don't take into account where the staff member is also unavaible for a portion of the time period specified (i.e., they are available sometime between between 8 a.m. and 5 p.m., but also unavailable from 1 p.m. to 2 p.m. in that range).   But you can use this info to build upon.  I've also attached a file with the same code.

Hope this is helpful.

--- Make a tally table
--- See http://www.sqlservercentral.com/articles/TSQL/62867/ for information about tally tables
SELECT TOP 96
	IDENTITY (int,1,1) AS N
INTO dbo.Tally
FROM
	master.dbo.syscolumns AS sc1 
	CROSS JOIN master.dbo.syscolumns AS sc2
 
SELECT * FROM dbo.Tally
 
 
--- Make some test schedules
create table Schedule (
	[Date] datetime
	, [Availability] char(96)
	, [Staff] int )
 
insert into Schedule values('2008-12-01','XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX',1)
insert into Schedule values('2008-12-02','XXXXXXXXXXXXXXXXXXXXXXXXXXXXXAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAXXXXXXXXXXXXXXXXXXXXXXXXX',1)
insert into Schedule values('2008-12-03','AAAAAAAAAAAAAAAAAXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXAAAAAAAAAAAAAAAAAAAAAAA',1)
 
insert into Schedule values('2008-12-03','XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX',2)
insert into Schedule values('2008-12-01','XXXXXXXXXXXXXXXXXXXXXXXXXXXXXAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAXXXXXXXXXXXXXXXXXXXXXXXXX',2)
insert into Schedule values('2008-12-02','AAAAAAAAAAAAAAAAAXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXAAAAAAAAAAAAAAAAAAAAAAA',2)
 
insert into Schedule values('2008-12-02','XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX',3)
insert into Schedule values('2008-12-03','XXXXXXXXXXXXXXXXXXXXXXXXXXXXXAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAXXXXXXXXXXXXXXXXXXXXXXXXX',3)
insert into Schedule values('2008-12-01','AAAAAAAAAAAAAAAAAXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXAAAAAAAAAAAAAAAAAAAAAAA',3)
 
select * from Schedule
 
 
--- Get listing of staff available intervals
SELECT 
	  s.Staff
	, DATEADD(mi, (N-1)*15, s.Date) AS Date
	, t.N
	, SUBSTRING(s.Availability,N,1)
FROM 
	  Schedule AS s
	  CROSS JOIN Tally AS t
WHERE
	  SUBSTRING(s.Availability,N,1) = 'A'
ORDER BY
	  Date ASC
	, s.Staff ASC
 
 
--- Get staff available anytime between two datetime values with interval detail
SELECT
	  s.Staff
	, DATEADD(mi, (N-1)*15, s.Date) AS Date
FROM
	  Schedule AS s
	  CROSS JOIN Tally AS t
WHERE
	  SUBSTRING(s.Availability,N,1) = 'A'
	  AND s.Date BETWEEN '2008-12-01 00:00:00' AND '2008-12-01 17:00:00'
ORDER BY
	  s.Staff ASC
 
--- Get staff available anytime between two datetime values
SELECT DISTINCT
	  s.Staff
FROM
	  Schedule AS s
	  CROSS JOIN Tally AS t
WHERE
	  SUBSTRING(s.Availability,N,1) = 'A'
	  AND s.Date BETWEEN '2008-12-01 00:00:00' AND '2008-12-01 17:00:00'
ORDER BY
	  s.Staff ASC
                                              
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by: peh803Posted on 2008-12-06 at 17:29:47ID: 23114373

Wow, very cool, thanks.  I'll review it and get back with any follow-up questions or comments.  Thank you for your expertise and time.

Regards,
Phil

 

by: peh803Posted on 2008-12-13 at 05:49:51ID: 23163905

Thanks again for your input.  I was able to use it to come to a working solution.

All the best,
Phil

 

by: peh803Posted on 2008-12-13 at 05:50:49ID: 31523264

Thank you!

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