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05.14.2008 at 12:34PM PDT, ID: 23402851
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How to get around a Runtime error 2306, there are too many rows to output, based on the following command: DoCmd.OutputTo acOutputReport, "rptDtlBranchAll", acFormatXLS, ExportedFile ?

I am developing an Access application in Access 2003 using Access as the front end and SQL Server as the back end database. I run a stored procedure that has a result set of approximately 43,000 records that are populated into a table named tblDtlBranchAll.

I then this table as a Record Source for an Access Report titled rptDtlBranchAll using the DoCmd.OutputTo command as follows:

This report sorts the table records and contains subtotals and totals of the detail records.

How can I avoid the Runtime error 2306, there are too many rows to output, based on the following command: DoCmd.OutputTo acOutputReport, "rptDtlBranchAll", acFormatXLS, ExportedFile ?

Runtime error 2306
There are too many rows to output based on the output format or by Microsoft Office Access.

Even when I reduce the table to 14,000 records, the error is generated because the rptDtlBranchAll creates additional records for subtotals and totals.
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Question Stats
Zone: Microsoft
Question Asked By: zimmer9
Solution Provided By: jimhorn
Participating Experts: 2
Solution Grade: A
Views: 0
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05.14.2008 at 01:18PM PDT, ID: 21568259

Rank: Wizard

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05.14.2008 at 01:34PM PDT, ID: 21568413

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05.14.2008 at 03:37PM PDT, ID: 21569292

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05.14.2008 at 03:52PM PDT, ID: 21569348

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05.14.2008 at 03:56PM PDT, ID: 21569369

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05.14.2008 at 01:18PM PDT, ID: 21568259

Rank: Wizard

Instead of outputting the report, output the table or query that serves as the report's RecordSource.

>I run a stored procedure that has a result set of approximately 43,000 records
The Excel row limitation is 64k.  Perhaps by outputting the report, with all the uglo-cosmetic formatting, you are going over 64k.
Accepted Solution
 
05.14.2008 at 01:34PM PDT, ID: 21568413
I had a similar problem when I tried to use DoCmd.OutputTo to export the results of a query, just like you might do manually, but it did not work.
I had to change to DoCmd.TransferSpreadsheet of a table created by the query.
I also know that Access 2007 does not allow a report to be exported to Excel, so you might want
to revise your code now so that you do not blindly run into this problem when the user upgrades
to Access 2007.
Assisted Solution
 
05.14.2008 at 03:37PM PDT, ID: 21569292
The table has records as follows:
 
Branch             Customer Number    Date Range           Property Type       Value
004                   1113331111111      0 To 6 Months       STOCKS                21.00
004                   1113331111111      0 To 6 Months       BONDS                  11.25
007                   2221111111111      0 To 6 Months       STOCKS                44.00
007                   2221111111111      0 To 6 Months       BONDS                  22.25  
-------------------------------------------------------------------------------------------------------------

The report takes the table records and performs subtotals and totals on the records as follows:
How can I get the results as follows with the subtotals and totals into an Excel file ?
Can a query be used if I am working with an ADP type file ?
The records are sorted by Customer Number within Date Range.


Branch              Customer Number   Date Range           Property Type       Value
004                   111333111              0 To 6 Months       STOCKS                21.00
004                   111333111              0 To 6 Months       BONDS                  11.25
Sub Total                                                                                                     33.25

004                   888333111              0 To 6 Months       STOCKS                 8.00
004                   888333111              0 To 6 Months       BONDS                 12.25
Sub Total                                                                                                     20.25

004                   922111111              6 To 12 Months     STOCKS                44.00
004                   922111111              6 To 12 Months     BONDS                  22.25
Sub Total                                                                                                      66.25
Total                                                                                                           119.75


 
05.14.2008 at 03:52PM PDT, ID: 21569348
Could the following records which exist in table tblDtlBranchAll be manipulated in a stored procedure to
create the sorted records with totals and subtotals that follows below the dotted lines into another table which would then be exported into an Excel file using DoCmd.Transferspreadsheet ?
 
Branch             Customer Number    Date Range           Property Type       Value
004                   1113331111111      0 To 6 Months       STOCKS                21.00
004                   1113331111111      0 To 6 Months       BONDS                  11.25
007                   2221111111111      0 To 6 Months       STOCKS                44.00
007                   2221111111111      0 To 6 Months       BONDS                  22.25  
-------------------------------------------------------------------------------------------------------------

The report takes the table records and performs subtotals and totals on the records as follows:
How can I get the results as follows with the subtotals and totals into an Excel file ?
Can a query be used if I am working with an ADP type file ?
The records are sorted by Customer Number within Date Range.


Branch              Customer Number   Date Range           Property Type       Value
004                   111333111              0 To 6 Months       STOCKS                21.00
004                   111333111              0 To 6 Months       BONDS                  11.25
Sub Total                                                                                                     33.25

004                   888333111              0 To 6 Months       STOCKS                 8.00
004                   888333111              0 To 6 Months       BONDS                 12.25
Sub Total                                                                                                     20.25

004                   922111111              6 To 12 Months     STOCKS                44.00
004                   922111111              6 To 12 Months     BONDS                  22.25
Sub Total                                                                                                      66.25
Total                                                                                                           119.75
 
05.14.2008 at 03:56PM PDT, ID: 21569369
CORRECTION: I supplied an incorrect series of records for the table tblDtlBranchAll. Below is the
proper list of records.

Could the following records which exist in table tblDtlBranchAll be manipulated in a stored procedure to
create the sorted records with totals and subtotals that follows below the dotted lines into another table which would then be exported into an Excel file using DoCmd.Transferspreadsheet ?
 
Branch             Customer Number    Date Range           Property Type       Value
004                   111333111              0 To 6 Months       STOCKS                21.00
004                   111333111              0 To 6 Months       BONDS                  11.25
004                   888333111              0 To 6 Months       STOCKS                  8.00
004                   888333111              0 To 6 Months       BONDS                  12.25
004                   922111111              6 To 12 Months     STOCKS                44.00
004                   922111111              6 To 12 Months     BONDS                  22.25

-------------------------------------------------------------------------------------------------------------

The report takes the table records and performs subtotals and totals on the records as follows:
How can I get the results as follows with the subtotals and totals into an Excel file ?
Can a query be used if I am working with an ADP type file ?
The records are sorted by Customer Number within Date Range.


Branch              Customer Number   Date Range           Property Type       Value
004                   111333111              0 To 6 Months       STOCKS                21.00
004                   111333111              0 To 6 Months       BONDS                  11.25
Sub Total                                                                                                     33.25

004                   888333111              0 To 6 Months       STOCKS                 8.00
004                   888333111              0 To 6 Months       BONDS                 12.25
Sub Total                                                                                                     20.25

004                   922111111              6 To 12 Months     STOCKS                44.00
004                   922111111              6 To 12 Months     BONDS                  22.25
Sub Total                                                                                                      66.25
Total                                                                                                           119.75
 
 
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