Multiple text values in single parameter of Access 2003 Parameter Query populated from datafield : Microsoft, Access 2003, 2003, VBA

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04.23.2008 at 01:53PM PDT, ID: 23348305

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7.6

Multiple text values in single parameter of Access 2003 Parameter Query populated from datafield

Zones: Access Coding/Macros, Microsoft Access Database, SQL Query Syntax

Tags: Microsoft, Access 2003, 2003, VBA

Thanks in advance and please let me know what add'l info you need
I have an Access 2003 parameter query (see attached file). In that query is a parameter in a criteria field that in some cases will be populated by multiple text values separated by the keyword OR. I am using VBA to run the query, so the text values are passed via VBA :

strProfitCenter = rsfields("ProfitCenter") (see below for data)
Set qdf = dbmain.QueryDefs("x")
qdf.Parameters(0) = strProfitCenter

qdf.execute
from a text field in a database(see attached file)------------------------------------------------

DATA
I have tried the following in populating the text field in the database:
"Profit Center1" or "Profit center2"
'Profit Center1' or 'Profit center2'
" 'Profit Center1' or 'Profit center2'"

All of these return an empty set.

I have hardcoded the above text strings into the criteria field of the query and have returned data for the first 2.
How do I populate the text field in the database so the SQL would read:

select * from mytable where profitcenter= 'Profit Center1' or profitcente r= 'Profit Center2'

?
Thanks!!

Attachments:

eequestion.doc (106 KB) (File Type Details)

GUI query and GUI database

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Question Stats

Zone: Microsoft

Question Asked By: jamesbrummel

Solution Provided By: jpipkins

Participating Experts: 3

Solution Grade: B

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04.23.2008 at 02:05PM PDT, ID: 21425405

Rank: Genius

LSMConsulting:

Please post images files (i.e. screenshots) as jpg or other appropriate image formats.

You shouldn't store values in a table in that manner, specifically for this reason. If you need to store multiple values for this, then either (a) include two columns for this or (b) breakout that data into separate tables, and join the tables together (which would be the preferred method).

Regardless, if you feel you must keep this structure, try using the LIKE keyword:

Select * FROM myTable WHERE profitcenter LIKE '*Profit Center 1*' OR profitcenter LIKE '*Profit Center 2*'

Assisted Solution

04.23.2008 at 02:09PM PDT, ID: 21425446

jpipkins:

I don't think you can do it like that. The reason is, although it looks perfectly logical in the gui designer, the gui designer translates into sql and what it translates to is something like this:

where [SUB_EVAL_CATEGORY] = "PROFIT CENTER1" OR "PROFIT CENTER2"

which is invalid. The correct syntax would be [SUB_EVAL_CATEGORY] = "PROFIT CENTER1" OR [SUB_EVAL_CATEGORY] = "PROFIT CENTER2".

This means that you will need to do something different. You can do this two ways. Either way, I think your best bet is to modify the querydef's sql property directly.

1) Create an additional field in your table that specifies that these profit centers are related and should be used together in the query and separate from the other rows in the db. Then you can loop through them and create your WHERE clause that way.

2) the other way is to parse your field values by using mid() function to find the OR's and build your WHERE clause that way.

To modify your SQL property, do this:
{create your WHERE clause here}
Set qdf = dbmain.QueryDefs("x")
qdf.sql = "Select [SUB_EVAL_CATEGORY] from [IBMPROD_TRAC_UK_ALERTS] WHERE " & strWhere
qdf.close

Accepted Solution

04.23.2008 at 03:47PM PDT, ID: 21426258

Rank: Genius

harfang:

> a parameter in a criteria field that in some cases will be populated by multiple text values separated by the keyword OR.

If you want to reproduce the behaviour of the query grid, you can use the BuildCriteria method. However, this does not work for setting parameters directly; you will have to rewrite your SQL or manipulate your recordset object.

For an example, see the snippet below: it builds a recordset using a custom filter from a text box (replacing your field). (The same WHERE condition can be used also to open a report, etc.) The text field accepts anything the query grid would:

"Profit Center1" Or "Profit Center2"
Profit *[12]
sales or gross sales or detail sales
between A and M

Another solution, which depends on your data, is to use masks for the Like operator in your field rsfields("ProfitCenter"). Your sample could be written as:

Profit Center[12]

Provided you use Like in your query's criteria.

Finally, if this is some sort of category search (your real aim is to look for all Profit Centers in the "gross sales" category), you should use the category itself instead of creating lists of related costs centers...

Cheers!
(°v°)

                       
                                Private Sub txtCriteria_AfterUpdate()
    
    Dim rec As DAO.Recordset
    
    Set rec = CurrentDb.QueryDefs("QueryProfitCenter").OpenRecordset
    rec.Filter = BuildCriteria("ProfitCenter", dbText, txtCriteria)
    Set rec = rec.OpenRecordset
    Set cboTest.Recordset = rec
    
End Sub

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Assisted Solution

04.23.2008 at 03:56PM PDT, ID: 21426327

Rank: Genius

harfang:

Adapted to your code sample...

(°v°)

                       
                                strProfitCenter =  rsfields("ProfitCenter")
strSQL = "Select * From My Table Where" _
    & BuildCriteria("ProfitCenter", dbText, strProfitCenter)
Set rec = CurrentDb.OpenRecordset(strSQL)
 
OR:
 
CurrentDb.QueryDefs("x").SQL = strSQL   ' jpipkins' suggestion

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