MS Access Form- Create an updateable recordset originating based on table

May 9, 2008 04:54pm pdt

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03.23.2008 at 04:28PM PDT, ID: 23263127

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9.0

MS Access Form- Create an updateable recordset originating based on table

Zones: Access Forms, Access Coding/Macros

I have a form that I need to create an updateable recordset based on a table within the database. How would I do that with the following fields:

Name
address
city

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Question Stats

Zone: Microsoft

Question Asked By: deer777

Solution Provided By: mbizup

Participating Experts: 2

Solution Grade: A

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03.23.2008 at 04:52PM PDT, ID: 21191159

deer777:

The table name is tblTest

03.24.2008 at 07:37AM PDT, ID: 21193774

Rank: Master

omgang:

You don't want to base the form on tblTest itself, you want to base the form on an updateable recordset that is based upon tblTest?

OM Gang

03.24.2008 at 04:53PM PDT, ID: 21198542

deer777:

I have never used a recordset before. Thought I would try to make tis an updateable recordset.

03.27.2008 at 10:33AM PDT, ID: 21223885

deer777:

03.27.2008 at 10:35AM PDT, ID: 21223904

deer777:

03.27.2008 at 01:32PM PDT, ID: 21225467

Rank: Guru

mbizup:

Hi deer777,

Are you doing this purely out of academic interest, or for a specific application? Depending on the layout of your form, this can be a lot of work.

You need to
- Define an ADO recordset
- Set the form's recordset property to the ADO recordset you created
- Set the Control Source property of all the necessary controls to fields in that recordset (this is not difficult, but can be tedious depending on how many controls are needed)

The VBA looks like this code snippet:

         
             Dim rst As ADODB.Recordset
dim strSQL as string
Set rst = New ADODB.Recordset
 
' This defines the query through which the form's data is pulled.  It must be an updateable query to allow the
' user to enter data through the form.
strSQL = "Select * From MyTable"  
 
rst.CursorLocation = adUseClient
rst.Open strSQL, CurrentProject.Connection, adOpenKeyset, adLockOptimistic   '<-----  This opens your ADO recordset 
Set Me.Recordset = rst    '<-----  This sets the form's recordset property to your updateable recordset
 
' Once you set the form's recorset property, you can set the control sources of the textboxes, combos, etc to 
' fields that are present in the query.   You need to do this for all controls that you want to be updateable.
Me.txtMyTextbox.ControlSource = "MyFieldName"

Open in New Window

03.27.2008 at 01:39PM PDT, ID: 21225516

Rank: Guru

mbizup:

Btw, It looks like you put a couple of close or delete requests in for this question and then inadvertently cancelled them with you own comments. The automatic Close and Delete system is described in detail here:

http://www.experts-exchange.com/Community_Support/Announcements/Q_23151688.html

03.27.2008 at 07:13PM PDT, ID: 21227539

deer777:

I still need to solve this issue but thought maybe I wasn't explaining it correctly and no one understood what I was asking. Not sure if I need to use a recordset to update this or just pull the table data directly into the form. I have been able to use the table data directly into the form and type in changes but unable to update the table. How can I do that?

Tks

03.27.2008 at 07:54PM PDT, ID: 21227676

Rank: Guru

mbizup:

> I have been able to use the table data directly into the form and type in changes but unable to update the table.
A few questions...
- What is in your form's recordsource property?
- How are you trying to "update the table"? Are you editing the data through controls on the form?
- What happens when you try to make these updates? (error message, etc)

In general, if you set a Form's recordsource (different from Recordset) property to a table or updateable query, you should be able to freely update, add or delete data through the form -- That is how Access works. You do not need set the form's recordset property as described in my previous post to acheive these basic functions.

If the RecordSource property is simply set to a table and you are unable to edit data, then something else such as User Level Security or certain form property settings (such as AllowEdits, AllowAdditions, etc) is causing the problem.

I'm sticking with this thread as needed, but I may not be able to respond until tomorrow evening.

Accepted Solution

03.27.2008 at 08:11PM PDT, ID: 21227733

Rank: Guru

mbizup:

Can you post a sample including the relevant Forms and tables? Make sure it is cleaned of any sensitive data, and use this site for the upload:
www.ee-stuff.com

03.28.2008 at 02:59AM PDT, ID: 21229025

deer777:

I am using controls on the form trying to update:

Save
Add New
Delete
View All
Print
Close

Of course the View All, Print, and Close all work - not sure how to save and delete and Add New the individual records. The table properties is set up to allow edits, deletes.

03.28.2008 at 04:17AM PDT, ID: 21229325

Rank: Guru

mbizup:

Deer777,

Can you answer the questions in my previous posts?
Also, is the form an Access form, or are we dealing with VB, VB.net or something else?

An uploaded sample would be very helpful to get us thinking on the same page:
www.ee-stuff.com

03.31.2008 at 07:46AM PDT, ID: 21245809

deer777:

I will try to send you a sample later today.

Thanks much!

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