Automatically display default value in text box on form : Microsoft, Access, 2003

May 17, 2008 11:59am pdt

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03.27.2008 at 05:12PM PDT, ID: 23276109

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9.4

Automatically display default value in text box on form

Zone: Access Forms

Tags: Microsoft, Access, 2003

Would anybody happen to know of a way that I can have a form automatically display the "Default Value" on some text boxes in a Form?

The default value works like a champ, but the values aren't displayed until part of the record is created. I'd like to have the default value displayed as soon as the form is loaded, even if no other record data is present.

I know a quick workaround to this is to assign the default value in the table itself, versus inside the text box on the form, but that's not what I'm trying to accomplish here.

As always, everyone here is extremely helpful, and I'd like to thank you for your time assisting me.

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Question Stats

Zone: Microsoft

Question Asked By: usslindstrom

Solution Provided By: jefftwilley

Participating Experts: 3

Solution Grade: A

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03.27.2008 at 05:26PM PDT, ID: 21227025

Rank: Wizard

LSMConsulting:

You might consider assigning these values yourself, in the Form's Open event:

Sub Form_Open()
Me.Textbox1 = "SomeValue"
Me.Textbox2 = "SomeValue"
'/perhaps try
Me.Textbox3 = Me.Textbox3.DefaultValue
End Sub

03.27.2008 at 06:27PM PDT, ID: 21227321

Rank: Wizard

jefftwilley:

This is an interesting question. Default values do appear on a bound textbox when you go to New record. Otherwise, the value in the underlying field would appear. Are you trying to force a value where there may or may not already be one?

Scott has the right idea, but if this is a normal recordset where there is more than one record, then you'll get that value set each time the form opens for Record 1 only.

Am I missing something?

03.27.2008 at 06:48PM PDT, ID: 21227432

usslindstrom:

Yeah - sorry for being vague on my original explination.

I have a form that's filtering a query by now(). I know it's not really best practice to do that, but it ensures that my end users get the data time-stamped the moment they click on the item (it's a create work request form) to make one.

So, jefftwilley - you are 100% right on the money with me trying to force a value where there isn't one already.

LMSConsult - it seems you're always bailing me out of my access pit with some awesome ideas! Thanks for always helping... But I keep getting an error in the coding on those... when I load it at the "on open" for the main form. Not entirely sure I want to throw a subform on this original one though.

03.27.2008 at 06:50PM PDT, ID: 21227438

usslindstrom:

**Plus the idea behind the now() filter, that a record isn't created if a teacher accidentally just clicks on the button to make a work request**

A record is only created that way if they type stuff in some of the text fields.

03.27.2008 at 07:04PM PDT, ID: 21227492

Rank: Wizard

jefftwilley:

The plot deepens. And I'm sure you've thought this through, but filtering using Now() will never return any records. Ever.

if this is a "Add New Record" form, then why not just force it to go to a new record when the form opens. The default will appear, and when the record is committed, the value of Now() is saved.

is there a different process going on than that?

J

03.27.2008 at 07:22PM PDT, ID: 21227568

usslindstrom:

Actually - that would be a very doable solution. :)

Is there a code I can add to the "on open" or something simlar that automatically creates a new record each time the form is opened?

The bad portion of this would be, what I was mentioning before. I kinda' don't want a record created every time one of my end users mistakingly clicks on the "Submit Maintenance Request" button.

03.27.2008 at 07:27PM PDT, ID: 21227583

usslindstrom:

Yes on the "thinking it through" part as well. :)

My end users were getting confused (they're elementary teachers) on some of the forms I was making, because it contained all the previous data they had entered (we're filtering by a username script to alot of our forms to display data only belonging to that particular user) - and to throw a quick solution between what the end users ses and what we admin people can see, that now() filter worked like a champ, and we've applied to to 99% of their forms accross the board.

Problem solved on our end. :) (The now() filter one)

03.27.2008 at 07:37PM PDT, ID: 21227621

Rank: Wizard

jefftwilley:

this one is fairly simple

DoCmd.GoToRecord , , acNewRec

seems like there should be more to it doesn't it? :)

J

03.27.2008 at 07:40PM PDT, ID: 21227630

Rank: Wizard

jefftwilley:

just because you go to a new record, doesn't mean anything is saved unless the rercord becomes "dirty"

you can do a quick check when the user closes the form, or does something else where you think the record is going to be saved..

Private Sub Form_BeforeUpdate(Cancel As Integer)
If Me.Dirty = True Then
If MsgBox("Would you like to discard changes?", vbYesNo) = vbNo Then
Cancel = True
Else
Me.Undo
End If
End If
End Sub

hope this helps out.
J

03.27.2008 at 08:46PM PDT, ID: 21227879

usslindstrom:

Please forgive my small understanding of coding... But I'm having a little trouble implenting that line you gave me...

Here's what I got:: (It looks like it's working on load *no error msg* But it's still having a small issue with throwing the defaults in the text box until I type something on some of the other areas of the form to make a "dirty" record)

                       
                                Private Sub Form_Open(Cancel As Integer)
DoCmd.GoToRecord , , acNewRec
End Sub

Open in New Window

03.27.2008 at 08:51PM PDT, ID: 21227897

Rank: Wizard

jefftwilley:

If you put a default value in the properties of one of your textboxes on the form, and manually navigate to the new record using the navigation arrows at the bottom of the form, do your defaults not show up there?

I'm putting the acnewrecord code in the on_load event and opening my form. It goes right to the new record and it pops the defaults right in.

Accepted Solution

harfang

03.27.2008 at 09:52PM PDT, ID: 21228115

Normally, it goes like this:

If the form has Fetch Defaults: Yes, all default values are displayed in the "new" record, before editing. If the option is No, then only the default values defined directly in the form's controls are displayed, but those from the table are not "fetched".

Try various combinations of table-level default values, form-level default values, and the setting "fetch defaults". I'm sure you can find something that works.

Incidentally, you can change the control's default value through code.

(°v°)

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