Question

Grouping question

Asked by: syedasimmeesaq

I have attached the database with this question. what I am trying to get is the report based on the Classification.

I am looking for something like this

CustimerID    123456
Classification                 Record                   Type
1                                     New                        Video
1                                     New                        Audio
1                                     Old                         MMC
1                                     New                        Audio
1                                     New                        MMC

CustomerID  123456

Classification                   Record1                Type1
1                                      A                             PG
1                                      AA                            R
1                                      AA                            PG
1                                      A                               PG
1                                     AA                              R


so what I am trying to get is all the classification together in separate sections. Please see the file attached. Current report is not giving me these results.
Thanks
1

  • aa.mdb
    • 1.6 MB

    File with reports

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Asked On
2008-07-02 at 22:21:50ID23535893
Topics

Access Reports

,

Microsoft Access Database

,

Access Coding/Macros

Participating Experts
4
Points
500
Comments
10

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Answers

 

by: frankyteePosted on 2008-07-02 at 23:51:05ID: 21923216

shouldn't "new" be in a seperate group from "old"?
if so then create a grouping on CustomerID, Classification, Record
in your report groups

 

by: koutnyPosted on 2008-07-03 at 02:05:25ID: 21923741

syedasimmeesaq, I can't figure out what you are trying to do.
What grouping are you trying to get? Do you want to show all records for classification 1, broken down by customer, then the same for classification 2, classification 3 etc?

If that's the case you need to add grouping by classification to your main report and filter out the subreports by classification (by setting the master/child link to CustomerID;Classification).
See the file I uploaded

  • aa.mdb
    • 304 KB

    modified grouping

 

by: boag2000Posted on 2008-07-03 at 02:41:49ID: 21923859

syedasimmeesaq,

The solution here is the exact same solution I posted here:
http://www.experts-exchange.com/Microsoft/Development/MS_Access/Access_Reports/Q_23534293.html

I can't see any difference between the questions?

JeffCoachman

 

by: hbustanPosted on 2008-07-03 at 03:51:34ID: 21924113

In the design view of your subreports, you need to go to the record source of the report in the report properties and add the classification field as it is not there now.

Then in the design view itself, change the ID field to the Classification field instead.

 

by: syedasimmeesaqPosted on 2008-07-03 at 07:11:44ID: 21925607

The file sent by koutny: came close to what I want but the problem is that after the classification 1 finishes for the customer 123456, I want the classification 2 start for same customer ID 123456. Which is not the case right now. Please see the file here

 

by: koutnyPosted on 2008-07-03 at 07:34:14ID: 21925850

OK, change the grouping order in the main report and move the subreports to the header section for the classification grouping. See attached file

  • aa1.mdb
    • 304 KB

    Changed grouping order

 

by: syedasimmeesaqPosted on 2008-07-03 at 08:33:00ID: 21926468

>>>change the grouping order in the main report

what do u mean by that. Could you please explain a little bit more. Thank you

 

by: syedasimmeesaqPosted on 2008-07-03 at 08:35:16ID: 21926487

Also in Link Master Fields it says CustomerID;classification
and in Link Child Fields it says the same CustomerID;classification
could you please tell me whats that about too.
Thanks

 

by: koutnyPosted on 2008-07-03 at 09:49:29ID: 21927178

If you look at the grouping and sorting dialogue for the main report then before grouping by CustomerID preceeded grouping by Classification.
In the latest version of the file I uploaded you will see that the order in the grouping dialogue is CustomerID, then Classification.

That means the records are now first grouped by CustomerID. So all records for one customer are together. Within the customer's records they are then grouped by Classification which means that records for classification 1 are printed first, then classification 2 etc.

The master and child fields are the same. The purpose of that is to filter out the records in the subreport, to reflect what is the current record in the main report.
You need filtering by both customerID and classification so that only records for that particular customer and the classification which is being processed at that step are printed.

 

by: syedasimmeesaqPosted on 2008-07-03 at 10:22:04ID: 31473298

Excellent... Thanks a lot

20120131-EE-VQP-002

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