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9.4

Accounting Totals in Access Report

Asked by DB12 in Microsoft Access Database, Access Reports

Tags: access, totals, report

Hi,

First, I'm an IT person, not a Finance person and math is not my thing.  I have been asked to run an Access report that has company information such as Contract Value, Estimated Value, Actual Costs, Projected Costs, Cost of Sales w/o G&A, Percent Complete, and Net Margin.   The Controller wants totals on this.   Getting a basic dump out of our system was easy and it even provided a little help in the form of detail for some of the percentages.   However, attempting to do totals has me at a disadvantage.  The Cost of Sales w/o G&A (as I have named the column, COSWOGA), Percent Comp, and Net Margin totals.  I have seen an old excel spreadsheet that I think may have the answer.  Here's what it has for these columns, (and I have both the actual formula and the translation for ease):

C.O.S. w/o G&A
Actual Excel formula  -   =IF(H64+E64=0,0,IF(E64=0,100,(H64/E64)*100))
Translation
=IF(PROJECTED COST+CONTRACT VALUE=0,0,IF(CONTRACT VALUE=0,100,(PROJECTED COST/CONTRACT VALUE)*100))

Percent Complete
Actual Excel formula  -    =IF(H64=0,0(G64/H64)*100)
Translation
=IF(PROJECTED COST=0,0(ACTUAL COST/PROJECTED COST)*100)

Net Margin
Actual Excel formula  -    =IF(H64+E64=0,0,IF(E64=0,0,IF(H64=0,100,SUM(1-(H64*1.45)/E64)*100)))
Translation
=IF(PROJECTED COST+CONTRACT VALUE=0,0,IF(CONTRACT VALUE=0,0,IF(PROJECTED COST=0,100,SUM(1-(PROJECTED COST*1.45)/CONTRACT VALUE)*100)))

I'm almost there, but cannot seem to get these totals formulas to take in the report.  Is there someone that knows the translation for this?

Many thanks in advance and since he's waiting on me forthe report, 500 points.  

DB
[+][-]01/21/05 10:33 AM, ID: 13105375Expert Comment

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[+][-]01/21/05 10:38 AM, ID: 13105421Accepted Solution

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About this solution

Zones: Microsoft Access Database, Access Reports
Tags: access, totals, report
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Solution Provided By: nico5038
Participating Experts: 2
Solution Grade: A
 
[+][-]01/22/05 09:40 AM, ID: 13111282Expert Comment

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