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01/14/2008 at 05:33PM PST, ID: 23082746
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7.4

Help with approach to take developing payroll application

Asked by Rob4077 in Microsoft Access Database, Access Architecture/Design, Access Coding/Macros

Tags: application, payroll

I have a table that records the start and end day/time for employees at a small 24/7 business and need to calculate the overtime applicable.

Overtime is payable once an employee has worked more than 12 hours in any rolling 24 hour period and overtime rates continue until the employee has had a break of at least 10 hours, providing that after returning from a 10 hour break the employee has still not worked more than 12 hours in the preciding 24. An example of the input table is shown below. In this example the by 10 am Tuesday the employee has already worked over 12 hours in the preceding 24 hours and so from that time on would be on overtime rates until he has a 10 hour break (providing he does not work more than 12 hours in the 24 hours before or during that next shift. That being the case I need to split the record in my output table covering Shift 2 on Tuesday into two records, one from 6am to 10am and the other from 10am to 11am.

The only way I can think of is to work through a recordset containing the relevant records for an employee (though I am not sure at what point I start that recordset because I don't know when the 12 in 24 has been reset) . Then as I process each record in that recordset I need to keep looping forwards adding up the hours worked to calculate the 12 in 24, spliting and outputing records as I go, before proceeding to the next record in the input table and continuing to loop forwards again. I fear that will be a very slow process. Any suggestions on how I could approach this would be most welcome. If I recive multiple suggestions I will endeavour to split points for contribution as that seems the fairest approach.
Shift Doing   Day    Start           End        Worked
1      Work    Mon    2pm           7pm         5 hours
1      Break   Mon    7pm           7:30pm    
1      Work    Mon    7:30pm     10:30pm   3 hours
2      Work    Tue     6am          11am        5 hours
2     Break    Tue     11am        11:30am
2    Work      Tue     11:30am   2:30pm     3 hours
3    Work      Tue     5pm          10pm        5 hours
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About this solution

Zones: Microsoft Access Database, Access Architecture/Design, Access Coding/Macros
Tags: application, payroll
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Solution Provided By: GRayL
Participating Experts: 2
Solution Grade: A
 
 
[+][-]01/20/08 03:48 PM, ID: 20702999

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