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03.20.2008 at 10:21AM PDT, ID: 23257684
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8.5

E-mail through loutus notes from Access - would like a report to be the body text?

Asked by Merch_Ops in Microsoft Access Database, Microsoft Office Suite, Lotus Notes

Tags: , , ,

Hi - I've got some code which works well. It creates an e-mail in lotus notes based on an access form, it can attach files to the e-mail happily but what would be really useful would be if I could embed the report as the e-mails body text.

Only idea I've come up with is to create a macro which saves the report as an html file, then somehow insert that into the e-mail.

Any suggestions would be much appreciated!Start Free Trial
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'this is the button from the form
Private Sub cmbEmail_Click()
'this is my macro to save the report as an html file
DoCmd.RunMacro "EmailReport"
'Arguments are: Subject, Attachment, To, Body, Save
Call SendNotesMail("I'm the Subject", "C:\Temp\VendorSubmission.html", "" & Me!Text21 & "", "Hello", False)
MsgBox "Your E-mail has been sent"
End Sub
 
'This is the Public Sub which sends the e-mail
 
Public Sub SendNotesMail(Subject As String, Attachment As String, Recipient As String, BodyText As String, SaveIt As Boolean)
'Set up the objects required for Automation into lotus notes
    Dim Maildb As Object 'The mail database
    Dim UserName As String 'The current users notes name
    Dim MailDbName As String 'The current users notes mail database name
    Dim MailDoc As Object 'The mail document itself
    Dim AttachME As Object 'The attachment richtextfile object
    Dim Session As Object 'The notes session
    Dim EmbedObj As Object 'The embedded object (Attachment)
    'Start a session to notes
    Set Session = CreateObject("Notes.NotesSession")
    'Get the sessions username and then calculate the mail file name
    'You may or may not need this as for MailDBname with some systems you
    'can pass an empty string or using above password you can use other mailboxes.
    UserName = Session.UserName
    MailDbName = Left$(UserName, 1) & Right$(UserName, (Len(UserName) - InStr(1, UserName, " "))) & ".nsf"
    'Open the mail database in notes
    Set Maildb = Session.GETDATABASE("", MailDbName)
     If Maildb.IsOpen = True Then
          'Already open for mail
     Else
         Maildb.OPENMAIL
     End If
    'Set up the new mail document
    Set MailDoc = Maildb.CREATEDOCUMENT
    MailDoc.Form = "Memo"
    MailDoc.sendto = Recipient
    MailDoc.Subject = Subject
    MailDoc.Body = BodyText
    MailDoc.SAVEMESSAGEONSEND = SaveIt
    'Set up the embedded object and attachment and attach it
    If Attachment <> "" Then
        Set AttachME = MailDoc.CREATERICHTEXTITEM("Attachment")
        Set EmbedObj = AttachME.EMBEDOBJECT(1454, "", Attachment, "Attachment")
     End If
    'Send the document
    MailDoc.PostedDate = Now() 'Gets the mail to appear in the sent items folder
    MailDoc.SEND 0, Recipient
    'Clean Up
    Set Maildb = Nothing
    Set MailDoc = Nothing
    Set AttachME = Nothing
    Set Session = Nothing
    Set EmbedObj = Nothing
End Sub
[+][-]03.21.2008 at 05:53AM PDT, ID: 21179526

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[+][-]03.21.2008 at 06:02AM PDT, ID: 21179570

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[+][-]03.21.2008 at 07:40AM PDT, ID: 21180177

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[+][-]03.21.2008 at 11:06AM PDT, ID: 21181833

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[+][-]03.25.2008 at 11:55AM PDT, ID: 21204882

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About this solution

Zones: Microsoft Access Database, Microsoft Office Suite, Lotus Notes
Tags: Microsoft, Access, 2003, Lotus Notes
Sign Up Now!
Solution Provided By: Bill-Hanson
Participating Experts: 1
Solution Grade: A
 
 
[+][-]03.26.2008 at 02:26AM PDT, ID: 21209933

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