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03.27.2008 at 03:29PM PDT, ID: 23275923
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MS Access Import Error
Tags: Microsoft, Access, 2007, you cannot record your changes because a value you entered violates the settings defined for this table or list
I have run out of ideas on how to remedy this import error.  I successfully imported multiple spreadsheets in identical format.
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Question Stats
Zone: Microsoft
Question Asked By: alliedtech
Solution Provided By: boag2000
Participating Experts: 4
Solution Grade: A
Views: 48
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03.27.2008 at 03:31PM PDT, ID: 21226389

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03.27.2008 at 03:49PM PDT, ID: 21226517

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03.27.2008 at 04:53PM PDT, ID: 21226884

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03.27.2008 at 06:44PM PDT, ID: 21227427

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03.28.2008 at 02:59AM PDT, ID: 21229022

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03.28.2008 at 07:04AM PDT, ID: 21230470

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03.28.2008 at 09:10AM PDT, ID: 21231662

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03.28.2008 at 04:00PM PDT, ID: 21234668

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03.28.2008 at 04:47PM PDT, ID: 21234829

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03.28.2008 at 06:29PM PDT, ID: 21235083

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03.28.2008 at 08:15PM PDT, ID: 21235396

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03.27.2008 at 03:31PM PDT, ID: 21226389
 
03.27.2008 at 03:49PM PDT, ID: 21226517

Rank: Master

For the table you're importing into what is the datatype for the following columns?

PipeNum
ASLNum
HeatNum
 
03.27.2008 at 04:53PM PDT, ID: 21226884
jmoss - I uploaded a copy of the table to ee-stuff.  The link can be found in the above post.  To answer your question, PipeNum, ASLNum, and HeatNum are all text fields.
 
03.27.2008 at 06:44PM PDT, ID: 21227427

Rank: Genius

What error are you getting?
 
03.28.2008 at 02:59AM PDT, ID: 21229022
Try importing a cut down copy of the data, one record and if that is successful then you know that some data doesn't match the table field settings.
Force the column formats to numeric or text on you xls and retry.
One Cell Format different will stop the import.
GS
 
03.28.2008 at 07:04AM PDT, ID: 21230470
Gary - I did exactly what you recommended when the error first arose, but the same error occured.

LSM - The error is as followed...

"You cannot record your changes because a value you entered violates the settings defined for this table or list (for example, a value is less than the minimum or greater than the maximum).  Correct the error and try again."
 
03.28.2008 at 09:10AM PDT, ID: 21231662

Rank: Master

Sounds like a column's validation rule has been exceeded
 
03.28.2008 at 04:00PM PDT, ID: 21234668
jmoss111...Could you please expand on exceeding a validation rule?  
 
03.28.2008 at 04:47PM PDT, ID: 21234829

Rank: Master

on the table you're importing into are there any validation rules set? if you created the table you would know, if you didn't create the table you might not have been informed.
 
03.28.2008 at 06:29PM PDT, ID: 21235083
I created the table and no validation rules are in place.  I have also successfully imported 3 or 4 other spreadsheets with very similar information in identical excel formatting.  I attached both the excel spreadsheet and the database table in the second post of this thread.  If you have a few extra minutes, perhaps you can experiment with the import...if not, I appreciate you suggestions and advice already given.  Thanks.
 
03.28.2008 at 08:15PM PDT, ID: 21235396

Rank: Genius

alliedtech,

First things first...
How is this file being generated?
You have columns with numerical data (Column A, ManifestID) but you have that column formatted as "General".
The column should be right justified regardless, because the data is numeric, but it is "Left" justified, giving it the appearance of being text.
Not that this is causing the error just that it adds to the confusion.

Access reads the first few rows (I am not sure on the exact number) and sets the datatype based on those values.

Column G, HeatNum:
Rows 2-19 appear to be numerical, then Access hits row 20 (SB84635)
It sees this as Text.

This may be your issue.

Is this a straight Import, or are you inserting these records into an existing table (append)?
When I just imported this a a new table, it worked fine and it made HeatNum text.
In any event, format the column in Excel for the correct Datatype before importing.
And just to be sure, double check your datatypes in the Access table as well, and make sure they match with the Excel file, and vice versa.

My general rule is that if I am NOT performing and mathematical operations on the values, then make them text.
Avg(PartNumber), ...probably not.
;-)

The bottom line is that you should try to insure that the data is in tip-top shape "before" importing.
;-)

JeffCoachman
Accepted Solution
 
 
20080236-EE-VQP-29 / EE_QW_2_20070628