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May 17, 2008 05:15am pdt
05.09.2008 at 01:29PM PDT, ID: 23390743 | Points: 125
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Combine multiple records per person into one string within one field
I have two fields that I want to list by unique ClientID.  I don't recall how to easily take a list of multiple records for each person and dump their data into one field separated by commas.  I don't know how to write much code.  I think I used to use a function in MS Acces.

ORIGINAL DATA:
ClientId      Type
70      Other
70      Kundalini
81      Other
81      Hatha
474      Hatha
474      Other

DESIRED OUTPUT:
ClientId      Prim_Type
70      Other, Kundalini
81      Other, Hatha
474      Hatha, Other

Thanks,
toatley
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Question Stats
Zone: Microsoft
Question Asked By: troatley
Question Asked On: 05.09.2008
Participating Experts: 1
Points: 125
Views: 0
Translate:
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05.09.2008 at 01:45PM PDT, ID: 21536294

Rank: Genius

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05.09.2008 at 01:47PM PDT, ID: 21536310

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05.09.2008 at 01:50PM PDT, ID: 21536324

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05.09.2008 at 01:57PM PDT, ID: 21536364

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05.09.2008 at 02:10PM PDT, ID: 21536426

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05.09.2008 at 04:23PM PDT, ID: 21537024

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05.09.2008 at 05:43PM PDT, ID: 21537361

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05.09.2008 at 05:49PM PDT, ID: 21537379

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05.10.2008 at 11:53AM PDT, ID: 21540143

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05.09.2008 at 01:45PM PDT, ID: 21536294

Rank: Genius

Are there just two records per ClientID?
 
05.09.2008 at 01:47PM PDT, ID: 21536310

Rank: Genius

If so:

SELECT ClientID, First(Type) & ", ") & Last(Type)  AS Prim_Type FROM myTable GROUP BY ClientID;
 
05.09.2008 at 01:50PM PDT, ID: 21536324
There could be more than one type per person.
 
05.09.2008 at 01:57PM PDT, ID: 21536364
Thanks so much!  It's working somewhat but not exactly yet.  

It's showing Hatha, Hatha for folks that only have one record.  I need to only show Hatha if they only have that one record.

toatley
 
05.09.2008 at 02:10PM PDT, ID: 21536426

Rank: Genius

I know there could be more than one type per person, but the question was - Are there more than two?
 
05.09.2008 at 04:23PM PDT, ID: 21537024

Rank: Genius

If there are more than two, you then need to resolve the string in code.
 
05.09.2008 at 05:43PM PDT, ID: 21537361

Rank: Genius

Does this do it?

SELECT ClientID, First(Type) &  IIf(First(Type)=Last(Type),"",", ") & Last(Type))  AS Prim_Type FROM myTable GROUP BY ClientID;
 
05.09.2008 at 05:49PM PDT, ID: 21537379
Yes, there can be more than two types per person.
 
05.10.2008 at 11:53AM PDT, ID: 21540143

Rank: Genius

Call the function with this query:

SELECT ClientID, Count(Type) as CountTypes, ConcatTypes(ClientID) AS Prim_Type FROM myTable GROUP BY ClientID;

Be sure to replace myTable in both the query and the code with your actual table name
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Public Function ConcatTypes(myID as Long) as String
  Dim db as Database, rs as Recordset
  Set db=currentdb
  Set rs=db.openrecordset("myTable",dbOpenDynaset)
  rs.findfirst "ClientID = " & myID
  Do While rs.ClientID = myID
    ConcatTypes = ConcatTypes & rs.Type & ", "
    rs.MoveNext
  Loop
  ConcatTypes = Left(ConcatTypes,Len(ConcatTypes)-2)
End Function
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20080206-EE-VQP-25 / EE_QW_2_20070628