Question

allowAdditions False means no controls

Asked by: dastrw

I have a new Access2003 application that I am delivering to customers.  One of the forms is bound to a table that starts out with no records.

Not all users are able to insert new records into this table so I would like to have the form start up with allowAdditions set to False.  However, if I do this then all of the controls are missing.

Is there an easy around this?  I have looked at similar questions, but noone seems to be able to answer this.  The things that I have thought up, all of which are a lot of work for a seemingly simple request are:

1) Stick a bogus record in the table and hope it doesn't confuse anyone ... but it will.
2) Stick my current form as a subform into an unbound main form that contains all the controls.  But then the subform is still completely blank when nothing is there, and it means I have to use all of that annoying subform syntax to get at my controls.
3) Create two forms, one bound and one unbound, on two separate tab pages.  Then depending on whether or not there is a record in the table show one page and hide the other.
4) Get Bill Gates to rewrite Access2003.

Any better ideas?

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Asked On
2008-05-19 at 17:28:32ID23415600
Tags

VBA for Access

,

NA

Topics

Microsoft Access Database

,

Access Forms

Participating Experts
3
Points
500
Comments
7

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Answers

 

by: DatabaseMXPosted on 2008-05-19 at 17:34:54ID: 21602656

"Not all users are able to insert new records into this table "

What do you want these users to see and do?

Note also that there is the Data Entry property - which *only* allows adding records - just an fyi.

mx

 

by: dastrwPosted on 2008-05-19 at 17:54:18ID: 21602748

What I want every user to see is the same thing:  All of the controls and labeled text boxes with all of the database values in them.

If there are no records in the table then the users should see a bunch of blank text boxes.

One of the controls will allow the user to 'Add' records.  When some users click on this then the allowAdditions property will be set to 'True'.  When other users click on this a message box will appear saying that they currently don't have permission to add records and need to contact the DB admin.

The 'DataEntry' property won't work for me.  It only determines whether or not the user can see existing records.

 

by: flavoPosted on 2008-05-19 at 18:40:57ID: 21602973

Set the control source of the bound controls and recordsource of the form to null is there's no records and they can't add.

Dave

 

by: capricorn1Posted on 2008-05-19 at 18:48:12ID: 21603004

create a login form to the database, from the login information determine who are not allowed to enter records then open the form with read only setting.

docmd.openform "formX",,,,acFormReadOnly

 

by: capricorn1Posted on 2008-05-19 at 18:50:37ID: 21603010

<ot>
hi dave, its been a long time !!!

rey
</ot>

 

by: flavoPosted on 2008-05-19 at 22:05:22ID: 21603594

<Off Topic>
G'day Rey,

Yeah mate, she's been a while. Been rather busy for the last, must be year and a half or so!  Plus, not too much happens during the day now that I'm back in Australia, kinda slow hours on EE... Maybe we're smarter down here :P

Dave..

</Off Topic>

 

by: dastrwPosted on 2008-05-20 at 08:40:32ID: 31459450

I already have a login form, but I didn't think to use it to bring up the other form in read-only mode.  Thanks for the tip.

20120131-EE-VQP-002

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