Question

Open multiple report instances

Asked by: mizveggie

In my procedure, I loop through credit memo records.  The number of credit memos will vary per execution.  Per credit memo record, I want to open the credit memo report.  However, I find that once the report is opened, even though the code continues to execute, no more reports will open.  I am opening the reports with  a simple Do command.  Any assistance will be greatly appreciated.

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Asked On
2009-06-05 at 10:26:18ID24467699
Tags

Access 2007

,

Reporting

Topic

Microsoft Access Database

Participating Experts
3
Points
500
Comments
11

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Answers

 

by: GRayLPosted on 2009-06-05 at 11:11:40ID: 24558899

You mean:

DoCmd.OpenReport  ??

 

by: mizveggiePosted on 2009-06-05 at 11:12:59ID: 24558912

yes

 

by: GRayLPosted on 2009-06-05 at 11:28:57ID: 24559025

I don't have A2007 but it might be useful to have a look at the code you are talking about.

 

by: mizveggiePosted on 2009-06-05 at 11:30:23ID: 24559043

 'Update RMA Header Table
        Set rsRmaCount = db.OpenRecordset("Select Distinct RMAID from LocalCreditMemos where selected = true")
            rsRmaCount.MoveFirst
            Do Until rsRmaCount.EOF
                Set rsRma = CurrentDb.OpenRecordset("Select RMAStatus, Comments from RMA where RMAID = " & rsRmaCount.Fields(0) & "")
                rsRma.MoveFirst
                If rsRma.Fields(0) <> "Completed" And rsRma.Fields(0) <> "Closed" Then
                    MsgBox "RMA " & rsRmaCount.Fields(0) & " cannot be closed becuase RMA Status is not Completed."
                Else
                    If CloseRMA(rsRmaCount.Fields(0)) = True Then
                        CurrentDb.Execute ("Update RMA set RMA.RMAStatus = 'Closed', RMA.Comments = RMA.Comments + '  This RMA was Closed by " & gstrUser & " on " & Date & ".' " _
                            & " Where rmaid = " & rsRmaCount.Fields(0) & "")
                        MsgBox "RMA Successfully closed"
                    End If
                End If
                       
                rsRma.Close
                Set rsRma = Nothing

                'Open Credit Memo Request Report
                DoCmd.OpenReport "CreditMemoRequestMulti", acViewPreview
            rsRmaCount.MoveNext
            Loop
         
         

 

by: GRayLPosted on 2009-06-05 at 11:40:56ID: 24559125

In A2003 and I presume A2007, you cannot have more than a single instance of a report open at any time.  A way around it might be to 'copy' the report to CreditMemoRequestMulti1, and CreditMemoRequestMulti2, and CreditMemoRequestMulti3 and then deleteCreditMemoRequestMulti.  In your code you could dim an integer i and  then have three copies of the report open at a given time - if that's any help.

DoCmd.OpenReport "CreditMemoRequestMulti" & i, acViewPreview

 

by: mizveggiePosted on 2009-06-05 at 11:44:59ID: 24559153

That does not work, since I do not know how many times this will loop.
I saw some potential solution by instatiating NEW objects, but I do not know how to get that to work. To date, that is the most promising direction.  Any ideas?

 

by: Stewart_Ross_InvernessPosted on 2009-06-05 at 12:04:49ID: 24559292

Why do you have to loop through records in code instead of using an SQL query to select the records on which you wish to report? If you could accomplish teh selection of records in an SQL query you could then use it as the recordsource for a standard Access report showing all the items you wish to report upon in the same (single) report instance.

If you really must use a loop-based approach, then why not use the loop not to run N reports but to populate a temporary table with the keys of the records you are selecting? You could then use an SQL query joined to the temp table keys as the source for your report...

It's a much simpler approach than trying to instantiate multiple instances of the same report object - which as far as I know is not possible to do in Access.

-Stewart

 

by: mizveggiePosted on 2009-06-05 at 12:07:36ID: 24559316

I understand what you are saying, unfortunately, the documents are business documents and need to be sent to the customer, so to pile all the data into one report is not feasilble.  

 

by: Stewart_Ross_InvernessPosted on 2009-06-05 at 13:48:22ID: 24560054

From the code you have supplied in your second post you must be manually outputting your reports from the preview window as they are opened, then closing the report manually as well.

An alternative approach is to use DoCmd.OpenReport to send the report direct to the printer (not the print previewwindow. Although I don't have A2007, I guess the PDF add-in should function as any other does - as an alternative printer driver which will allow you to print to PDF directly.  That way you would not require multiple instances of the report object at all. Unfortunately, OpenReport does not give you a means of specifying the filename for the PDF file.

Alternatively, if other formats would do (e.g. Excel or Text or RTF) you could use the DoCmd.OuputTo method to output (export) the report to another format. You would be able to specify the filename for each pass if you went this route.

-S

 

by: GRayLPosted on 2009-06-05 at 14:02:10ID: 24560145

Is it intended that the user actually reviews each report??  If not,  acViewNormal should automatically get the printer going let you queue the report several times.

 

by: LPurvisPosted on 2009-06-07 at 02:52:28ID: 24565873

While I agree, it would be much more normal to simply send the report to the print queue for each iteration - you can have more than a single instance of a report open at any time.
However you then lack the ability to filter in the WhereCondition (or OpenArgs) methods.  

Though it seems you're filtering by other means, adapting data in each iteration, so you could be OK - though the process in general seems problematic, for example you're, somewhat unnecessarily, both opening a recordset in your loop on the table RMA and then issueing a separate update statement upon it.

20120131-EE-VQP-002

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