Question

VBA command to open EMBEDDED OLE object - Word document

Asked by: AAlpha1

I currently use the code shown below to open an embedded Word document.
Sometimes it works perfectly; opening the document in Word in full screen (that's what I want).

Other times it just opens within the field. How am I supposed to see a document in a half inch field?

In Excel, there's a fail safe command:
    ActiveSheet.Shapes("OLEobject").Select
    Selection.Verb Verb:=xlOpen      <<<<<<
   
Is there something similar in Access 2007?

BTW: Does Access 2007 have a macro recorder? I haven't found it so far.

Thanks
A
End Sub

Private Sub ViewDelClause_Click()
   
    If IsNull([DelClauseOLE]) Then      ' Check the object field is not Null
            GoTo OpenObject_End         ' [OLEobjectField] is the field name
        Else
            GoTo OpenObject_Continue
    End If
 
OpenObject_End:                         ' Field is Null. Exit Sub
    MsgBox (" There is no document to open.")
    Exit Sub
 
OpenObject_Continue:                    ' Field is not Null. Open object   .Verb Verb:=xlOpen
'    Me![DelClauseOLE].Action = acOLEActivate
    With Me![DelClauseOLE]
        .Action = acOLEActivate
    End With
 
End Sub

                                  
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Asked On
2009-08-02 at 08:49:21ID24619931
Topics

Microsoft Access Database

,

Access Coding/Macros

Participating Experts
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Points
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Answers

 

by: Helen_FeddemaPosted on 2009-08-02 at 08:58:39ID: 24999212

I would suggest just storing the file name and path for the Word doc (much less bloat then storing the doc as an OLE object), then writing VBA code to open it.  Here is code for selecting a Word doc and storing its name and path in a field in a table (tblWordDocs) that is linked to tblContacts by ContactID:

Private Sub cmdSelectWordDoc_Click()
'Created by Helen Feddema 2-Aug-2009
'Last modified by Helen Feddema 2-Aug-2009
 
On Error GoTo ErrorHandler
 
   Dim dbs As DAO.Database
   Dim rst As DAO.Recordset
   Dim fd As Office.FileDialog
   Dim varSelectedItem As Variant
   Dim strWordDocNameAndPath As String
   Dim lngContactID As Long
   
   'Create a FileDialog object as a File Picker dialog box.
   Set fd = Application.FileDialog(msoFileDialogFilePicker)
   
   With fd
      .AllowMultiSelect = False
      .Title = "Browse for Word document"
      .ButtonName = "Select"
      .Filters.Clear
      .Filters.Add "Word documents", "*.doc", 1
      .InitialView = msoFileDialogViewDetails
      If .Show = -1 Then
         'Get selected item in the FileDialogSelectedItems collection
         'Have to use collection even if just one item is selected
         For Each varSelectedItem In .SelectedItems
            strWordDocNameAndPath = CStr(varSelectedItem)
         Next varSelectedItem
      Else
         Debug.Print "User pressed Cancel"
         GoTo ErrorHandlerExit
      End If
   End With
   
   'Add new record to tblWordDocs
   lngContactID = Nz(Me![ContactID])
   If lngContactID = 0 Then
      GoTo ErrorHandlerExit
   Else
      Set dbs = CurrentDb
      Set rst = dbs.OpenRecordset("tblWordDocs", dbOpenDynaset)
      rst.AddNew
      rst![ContactID] = lngContactID
      rst![WordDoc] = strWordDocNameAndPath
      rst.Update
      rst.Close
      
      Me![subWordDocs].Requery
   End If
   
ErrorHandlerExit:
   Exit Sub
 
ErrorHandler:
   MsgBox "Error No: " & Err.Number & "; Description: " & _
      Err.Description
   Resume ErrorHandlerExit
 
End Sub
                                              
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by: Helen_FeddemaPosted on 2009-08-02 at 08:59:00ID: 24999214

Here is code to open the linked Word docs:

Private Sub cmdOpenWordDocs_Click()
'Created by Helen Feddema 2-Aug-2009
'Last modified by Helen Feddema 2-Aug-2009
 
On Error GoTo ErrorHandler
 
   Set appWord = GetObject(, "Word.Application")
   appWord.Visible = True
   
   'Set up recordset of word docs for this contact
   lngContactID = Nz(Me![ContactID])
   If lngContactID = 0 Then
      GoTo ErrorHandlerExit
   Else
      strRecordSource = "tblWordDocs"
      strQuery = "qryTemp"
      Set dbs = CurrentDb
      strSQL = "SELECT * FROM " & strRecordSource & " WHERE " _
         & "[ContactID] = " & lngContactID & ";"
      Debug.Print "SQL for " & strQuery & ": " & strSQL
      lngCount = CreateAndTestQuery(strQuery, strSQL)
      Debug.Print "No. of items found: " & lngCount
      If lngCount = 0 Then
         strPrompt = "No records found; canceling"
         strTitle = "Canceling"
         MsgBox strPrompt, vbOKOnly + vbCritical, strTitle
         GoTo ErrorHandlerExit
      Else
         Set rst = dbs.OpenRecordset(strQuery)
         Do While Not rst.EOF
            strWordDocNameAndPath = rst![WordDoc]
            Set doc = _
               appWord.Documents.Open(FileName:=strWordDocNameAndPath, _
               ReadOnly:=True)
            rst.MoveNext
         Loop
      End If
   
      rst.Close
   End If
 
ErrorHandlerExit:
   Set appWord = Nothing
   Exit Sub
 
ErrorHandler:
   If Err = 429 Then
      'Word is not running; open Word with CreateObject
      Set appWord = CreateObject("Word.Application")
      Resume Next
   Else
      MsgBox "Error No: " & Err.Number & "; Description: " _
         & Err.Description
      Resume ErrorHandlerExit
   End If
 
End Sub
                                              
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by: Helen_FeddemaPosted on 2009-08-02 at 09:00:45ID: 24999221

And here is a sample database

 

by: AAlpha1Posted on 2009-08-02 at 09:23:51ID: 24999306

Helen,
Thank you for your response. Your work looks impressive.
Unfortunately, I must stick with the embedded option. For security reasons, I have to embed everything in the DB. I am not allowed to Link to a folder "outside" of the DB.
Thanks again,
Albert

 

by: Helen_FeddemaPosted on 2009-08-02 at 09:27:45ID: 24999321

Too bad.  If you have Access 2007, you might be able to switch to the new Attachment data type -- it doesn't cause as much database bloat as the old OLE data type.

 

by: AAlpha1Posted on 2009-08-02 at 09:30:09ID: 24999331

I'll give it a try. Thanks.

 

by: AAlpha1Posted on 2009-08-02 at 10:06:15ID: 24999461

I found a posting by
MikeAHogan: 06/25/09 08:16 AM, ID: 24712255

It has a trick that seems to be working (I need to test it some more)
    Me.Visible = False     ' <<<<<<<<
    Me![DelClauseOLE].Action = acOLEActivate
    Me.Visible = True      ' <<<<<<<<

Albert

 

by: AAlpha1Posted on 2009-08-08 at 12:20:07ID: 31610660

Thank you

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