Question

Highlight records used on continuous form

Asked by: bwestly

I have a popup form that can have several records related to the parent form.  Every record has an OK command button beside it. When I press my OK command button, it copies the information for that record to the parent form.  The popup form stays open until the Close command button is pressed.  I need some way to indicate that a record has been picked so the user doesn't accidentally click it again.  Once the popup form is closed, the form formatting should go back to normal.

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Asked On
2009-08-14 at 14:27:07ID24654335
Tags

Access 2003

,

command button

,

continuous form

,

highlighting

Topics

Microsoft Access Database

,

Access Forms

,

Access Coding/Macros

Participating Experts
3
Points
250
Comments
11

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Answers

 

by: Helen_FeddemaPosted on 2009-08-14 at 14:35:35ID: 25102558

You could a modified version of a technique I use to highlight the current row in a continuous forms-type subform.  Conditional formatting is used, with a back color applied (to a large textbox behind the other controls) if the value in a control on the subform matches a value in the form header.  In your case, an unbound textbox in the popup form header could have a control source matching the key field in the main form.

Here is a description from my Access Archon article on this topic (which is attached, with the sample database):

The back color change is done using the Conditional Formatting feature introduced in Access 2000.  Form sections don't support this feature, so I placed a large textbox control in the Detail section, behind the other controls, with Tab Stop set to No, and Locked to Yes (so the user can't click on it to give it focus, which would hide the other controls).  I right-clicked the txtBackfill textbox, and selected Conditional Formatting from the context menu, to open the Conditional Formatting dialog.  I selected Expression Is in the drop-down list, and entered the expression shown, which evaluates to True for the row that matches the combo box selection; I then selected the color from the color selector, and clicked OK.

 

by: Helen_FeddemaPosted on 2009-08-14 at 14:36:21ID: 25102562

Here is the Conditional Formatting screen

 

by: Helen_FeddemaPosted on 2009-08-14 at 14:37:31ID: 25102569

Here is the Access Archon article and sample database

  • accarch173.zip
    • 228 KB

    Access Archon 173, Setting the Current Row Back Color

 

by: bobby6055Posted on 2009-08-14 at 14:46:24ID: 25102634

bwestly:
Try the download at this link - it can be utilized for continuous form as well:

http://www.rogersaccesslibrary.com/forum/forum_posts.asp?TID=375&SID=a4cz7bbz4d198ae88ccz5d8zze7ff21d

 

by: boag2000Posted on 2009-08-15 at 00:35:59ID: 25104477

Neat samples here as well:
http://www.lebans.com/conditionalformatting.htm

JeffCoachman

 

by: bwestlyPosted on 2009-08-17 at 11:46:37ID: 25117092

All these samples are really cool, but I can't seem to get them to work with what I"m doing.  I made the txtBackfill box around my controls, but when I press my OK command, all of the rows change.  
When I click on OK it writes the information back to my form using:
sql = sql & " WHERE (((RepairScopes.scope_id)=" & Me!Scope_ID & "))"
Therefore, I thought I could use these 2 controls to change txtBackfill as well but only for that row.  
I'm going to try adding a tickbox to the row and see if I can follow bobby6055's click14 example.  

 

by: Helen_FeddemaPosted on 2009-08-17 at 11:52:59ID: 25117177

For my example, the two controls being matched have to be as follows:  one is on the CF record (in the Detail section; and the other is in the form header, usually a combo box record selector.  You can see how this works in the sample database in the zip I attached earlier.

 

by: boag2000Posted on 2009-08-17 at 12:50:46ID: 25117776

Yes, all the examples presented here will work fine, you just have to make sure you change all the object names to match yours.

 

by: bwestlyPosted on 2009-08-18 at 11:20:10ID: 25126003

I think where my problem lies is that I have stacked subforms and I need the popup to compare a field to the form before.  
i.e.  Parent  frmSpec
       Subform  frmComponents
       Subform  frmScope
       Popup form  frmrepairscopepopup

When I pick an item from the popup it populates frmScope.  If that item is already on frmScope it comes back with a message to tell me that it's already there.  The users ALSO want to have the continuous form highlight that they have already used this item.  
I'm attaching the code I use to tell it that the item already exists in case it helps.

Private Sub cmdOkay_Click()
Dim sql As String
 
If DCount("quote_id", "qryScopesUsed", "[scope_id]=" & Me.Scope_ID & "") > 0 Then
 
      MsgBox "This scope has already been used. Any changes need to be done on the main form."
          
 Else
 
sql = "INSERT INTO spec_scopes ( componentid,Eng_id, Part_ID, Scope, Insp_Inst, Photo_Rqd, Criteria, Report_Results, Work_Instruction, Cost, Margin, scope_ID)"
sql = sql & " SELECT '" & Forms!frmSpec!frmComponent.Form!RecID & "', RepairScopes.Eng_id, RepairScopes.Part_id, RepairScopes.Scope, RepairScopes.Insp_Inst, RepairScopes.Photo_Rqd, RepairScopes.Criteria, RepairScopes.Report_Results, RepairScopes.Scope, RepairScopes.Cost, RepairScopes.Margin, RepairScopes.Scope_id"
sql = sql & " FROM RepairScopes"
sql = sql & " WHERE ((RepairScopes.scope_id)=" & Me!Scope_ID & ")"
DoCmd.RunSQL sql
 
 End If
 
End Sub

                                              
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by: bwestlyPosted on 2009-08-18 at 14:08:18ID: 25127691

I got it working now.  I got the final "key" from Bytes.com.  

I followed Helen's instructions which then worked to highlight the current record I was on, but not records that were already used.  I tied my qryScopesUsed to my Form Source and then bound the txtScope_ID that Helen had instructed me to put on the header. Then I put the [scope_id] = [txtscope_id] on the Form_Current and Form_Open.  It then highlighted only the records that had been used.  When I click on an used record, it highlights that one as well.

Here is what Bytes.com instructed:

1. The control to be conditionally formatted on the continuous form must be bound to a field in the table. If it is unbound, bind it by adding a field to your table for this purpose, or you will continue to show red for all records like you do now..
2. Place the subform in design view
3. Highlight the control that will be conditionally formatted.
4. Go to command menu and select Format>Conditiional Formatting
5. for condition1 first textbox select: Expression is
6 Second texbox enter" Your Conditional expression
7. preview of format textbox: select the red background color that you want formatted control to be when condition is met
8. Click ok button and test.  

Thank you, everyone for your help.

 

by: bwestlyPosted on 2009-08-18 at 14:10:34ID: 31615999

Other than the last bit that I had to find elsewhere online, your solution was the easiest to follow and had most of what I needed.

20120131-EE-VQP-002

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