Question

Simpler way to do this....

Asked by: Easyonly

The result that I am looking for is the top six department with higest amount to each client. I had to create 4 queries to get the reusult I need. yet I am not getting the right thing. I still get 7 or 8.

Also, it cause the query to be very slow. Any suggestions!

The first query filter for me all pending status and filter department that I do not want to include:
 
SELECT Sum(ProjectAct_tbl.AmountReimb) AS SumOfAmountReimb, Department_tbl.Department, Organization_tbl.OrganizationID, ProjectAct_tbl.StartDate, ProjectAct_tbl.Participant, ProjectAct_tbl.PaymentStatus
FROM (Organization_tbl INNER JOIN ((Projects_tbl INNER JOIN Invoice_tbl ON Projects_tbl.ProjectID = Invoice_tbl.ProjectID) INNER JOIN (ProjectAct_tbl INNER JOIN Department_tbl ON ProjectAct_tbl.DepartmentID = Department_tbl.DepartmentID) ON Invoice_tbl.InvoiceID = ProjectAct_tbl.InvoiceID) ON Organization_tbl.OrganizationID = Projects_tbl.OrganizationID) INNER JOIN ProjectSub_tbl ON (ProjectSub_tbl.ProjectSub = Invoice_tbl.ProjectSub) AND (Projects_tbl.ProjectID = ProjectSub_tbl.ProjectID)
GROUP BY Department_tbl.Department, Organization_tbl.OrganizationID, ProjectAct_tbl.StartDate, ProjectAct_tbl.Participant, ProjectAct_tbl.PaymentStatus, ProjectAct_tbl.DepartmentID
HAVING (((ProjectAct_tbl.Participant)="1") AND ((ProjectAct_tbl.PaymentStatus) Not Like "*pending*") AND ((ProjectAct_tbl.DepartmentID)<>32));
 
The second one group the total by organizationID
 
2)
SELECT [1Departmentsbyall].Department, Sum([1Departmentsbyall].SumOfAmountReimb) AS SumOfSumOfAmountReimb, [1Departmentsbyall].OrganizationID
FROM 1Departmentsbyall
GROUP BY [1Departmentsbyall].Department, [1Departmentsbyall].OrganizationID;
 
3) filter the top six but is not doing that correctly
 
SELECT qtotReimb.Department, qtotReimb.OrganizationID, qtotReimb.SumOfSumOfAmountReimb
FROM qtotReimb
WHERE (((qtotReimb.Department) In (SELECT TOP 6 Department
 FROM qtotReimb r
 WHERE qtotReimb.OrganizationID = r.OrganizationID ORDER BY SumofSumofAmountReimb DESC)));
 
This is the one in the actual graph.
 
4) SELECT DashHigestpaybydept_qry.Department, Sum(DashHigestpaybydept_qry.SumOfSumOfAmountReimb) AS SumOfSumOfSumOfAmountReimb, DashHigestpaybydept_qry.OrganizationID
FROM DashHigestpaybydept_qry
GROUP BY DashHigestpaybydept_qry.Department, DashHigestpaybydept_qry.OrganizationID
HAVING (((Sum(DashHigestpaybydept_qry.SumOfSumOfAmountReimb))>2000));

                                  
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Asked On
2009-10-07 at 08:47:52ID24792791
Topics

Microsoft Access Database

,

Databases Miscellaneous

,

SQL Query Syntax

Participating Experts
3
Points
500
Comments
7

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Answers

 

by: hnasrPosted on 2009-10-07 at 09:24:19ID: 25517146

Put some rata as an example and how do you want the output.

 

by: EasyonlyPosted on 2009-10-07 at 09:35:54ID: 25517266

client        department        amount
A                finance           $25000.00
A                marketing        $75000.00
A                HR                   $8000.00
A                Services          $45000
A                Travel               $45000
A                legal                  $6000.00
A               catering              $2500.00

From the above data, I should get the highst 6 departments only. we may have 10 or 20 clients that use the same departments or other. I want only the top 6 departments with higest amount.
         

 

by: matthewspatrickPosted on 2009-10-07 at 09:56:11ID: 25517479

SELECT TOP 6 department, SUM(amount) AS TotAmt
FROM SomeTable
GROUP BY department
ORDER BY Sum(Amount) DESC

 

by: hnasrPosted on 2009-10-07 at 10:24:28ID: 25517733

Still not clear.
Add another client's data and  the result you expect manually?

 

by: EasyonlyPosted on 2009-10-07 at 10:45:27ID: 25517936

client        department        amount
A                finance           $25000.00
A                marketing        $75000.00
A                HR                   $8000.00
A                Services          $45000
A                Travel               $45000
A                legal                  $6000.00
A               catering              $2500.00

b               finance           $5000.00
b             marketing        $1000.00
b               HR                   $800.00
b              Services          $5000
b             Travel               $2000
b             legal                  $10.00
b             catering              $500.00              

So this is a graph chart for each client. I want when I report to any of the clients, it only presnet the top six departments regardless of the name of the department

 

by: matthewspatrickPosted on 2009-10-07 at 11:14:42ID: 25518220

SELECT t1.Client, t1.Department, t1.amount
FROM SomeTable t1
WHERE t1.department IN
      (SELECT TOP 6 t2.department
      FROM SomeTable t2
      WHERE t2.client = t1.client
      ORDER BY t2.amount DESC)
ORDER BY t1.Client ASC, t1.amount DESC

 

by: GRayLPosted on 2009-10-07 at 13:13:12ID: 25519517

Easyonly:  You do know that when using the TOP n parameter in a SELECT clause it looks for n different values, so any repeated value adds a record.  Client A will return 7 records ($45000 repeated once) and client B will return 7 records ($5000 repeated once).

20120131-EE-VQP-002

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