Question

Fill in Blank Cells in Access tables

Asked by: austintre

Experts,

I have an Access table that was imported from a proprietary program.  It comes across with blank cells in some of the records.  Is there a way without exporting it to Excel to populate the cells with the correct data.
There are two ways to get the data.  It is the month of the record.  So I could just specify in the code the exact value I want, or if it is possible to grab the value from one of the other records and then populate the blank cells.

I hope this makes sense.  Hopefully very possible.

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Asked On
2009-10-30 at 08:50:58ID24858489
Tags

Microsoft Access

,

Manipulate data

Topics

Microsoft Access Database

,

Access Coding/Macros

,

Access Architecture/Design

Participating Experts
2
Points
500
Comments
5

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Answers

 

by: matthewspatrickPosted on 2009-10-30 at 08:54:39ID: 25704190

Hello austintre,

You can run update queries, such as:

UPDATE SomeTable
SET Field1 = "something"
WHERE Trim(Nz([FIeld1], "")) = ""

That takes care of nulls, zero-length strings, and entries with nothing but spaces.

Regards,

Patrick

 

by: capricorn1Posted on 2009-10-30 at 08:55:50ID: 25704211

you will need an update query to do that

update TableX
set [FieldName]=Month([DateField]) where [fieldName] is null

 

by: austintrePosted on 2009-10-30 at 09:15:29ID: 25704410

I tried both of your suggestions as you have typed them and they both return an error

"Syntax Error in Query.  Incomplete Query Clause"

Here is Capricorns version as I have wrote it.

UPDATE 'tableX'
SET ['Range Month']="2009/09" where ['Range Month'] is null

Yes I did change the table name to the correct table name before I ran the query.  I do appreciate your quick responses.

matthews - yours returned the same error

 

by: capricorn1Posted on 2009-10-30 at 09:18:01ID: 25704430

UPDATE tableX
SET [Range Month]="2009/09" where [Range Month] is null


change tableX with actual name of table

remove the single quotes '

 

by: austintrePosted on 2009-10-30 at 09:25:39ID: 25704527

Ok, the reason that I kept getting the error is that my table name had a space in it?!?  Anyway, I renamed the table to one word and it ran just as you had it.  Then I tried putting brackets around the table name after I renamed it back and it worked that way too.

Easy 500 eh Capricorn?

Thanks for your help!

20120131-EE-VQP-002

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