Question

Transpose an MS-Access Table (Crosstab Query?)

Asked by: ProdOps

I would like to transpose an Access table from multiple numeric values per person per row to a result set in a vertical orientation with multiple lines per person and the individual numeric values per row.  Please see the graphic below with the "before" and "after" I am trying to accomplish.  I think this is a Crosstab query but I have not been able to get the correct syntax.   Any help would be appreciated!

Thanks,
Jerry

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Asked On
2009-11-05 at 13:22:28ID24876157
Tags

MS-Access 2007

,

Crosstab

,

Transpose

,

SQL

Topics

Microsoft Access Database

,

SQL Query Syntax

Participating Experts
3
Points
500
Comments
10

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Answers

 

by: capricorn1Posted on 2009-11-05 at 13:39:45ID: 25754342

 

by: ralmadaPosted on 2009-11-05 at 13:40:04ID: 25754346

I guess you will have to use UNION 

select NAME, "Jan" as month, Jan from yourtable
union
select NAME, "Feb", Feb from yourtable
union
select NAME, "Mar", Mar from yourtable
                                              
1:
2:
3:
4:
5:

Select allOpen in new window

 

by: ralmadaPosted on 2009-11-05 at 13:41:26ID: 25754352

Oops, forgot to define column name quota

select NAME, "Jan" as month, Jan as Quota from yourtable
union
select NAME, "Feb", Feb from yourtable
union
select NAME, "Mar", Mar from yourtable

                                              
1:
2:
3:
4:
5:

Select allOpen in new window

 

by: harfangPosted on 2009-11-05 at 13:50:31ID: 25754444

Technically, you don't want  to transpose (or you would want column titles like "James Dean", etc.), but to normalize. ralmada is right, this is best done with UNION queries.

This is lucky, because transposing is much harder:

ACC: How to Transpose Data in a Table or Query
http://support.microsoft.com/kb/182822

(°v°)

 

by: harfangPosted on 2009-11-05 at 13:51:56ID: 25754454

> I think this is a Crosstab query

A cross-tab query would allow you to produce the first table from the second. You want to "de-cross" the data...

(^v°)

 

by: ralmadaPosted on 2009-11-05 at 13:56:58ID: 25754501

Hmmm, I'm not sure why my query didn't work for you. Can you advise?

 

by: ProdOpsPosted on 2009-11-05 at 14:17:24ID: 25754686

Ralmada,

I believe both solutions are accurate and workable but Capricorn posted first and I went down the VBA path before I saw your post.  My apologies for not refreshing the screen and selecting too quickly.  I do appreciate your time and assistance.

Thanks,
Jerry

 

by: capricorn1Posted on 2009-11-05 at 14:28:17ID: 25754795

you can have the thread reopened. click on the request attention located above this page and ask the support to reopen the thread

 

by: ProdOpsPosted on 2009-11-07 at 11:18:04ID: 31650752

Gentlemen - I would like to thank you both for your assistance with this problem.  I learned several solutions and do appreciate your time and help.

Thank You,
Jerry

20120131-EE-VQP-002

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