Question

How to launch a summary repoort via VB and have it show its detail ?

Asked by: kgittinger

How to make a summary repoort show it's detail when chosen from a form via a button?  through VB  similar to filtering a report such as
DoCmd.OpenReport "myReport", acPreview, , "MyFieldName=YES"

The summary reports are the basis for several (10) sub reports...

Thanks so much!!

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Asked On
2009-11-08 at 04:14:31ID24881484
Tags

access 2003

,

Summary report

,

Detail Reprort

Topics

Microsoft Access Database

,

Access Reports

,

Access Forms

Participating Experts
1
Points
500
Comments
7

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Answers

 

by: puppydogbuddyPosted on 2009-11-08 at 05:49:35ID: 25770447

see this link for a really neat way.  Based on the user's selection, the detail section is either left untouched (visible) or is hidden. The result is a report with group totals only.  You now have effectively delivered two reports to your users from a single report definition:  one with detail records and one without.
                    http://www.databasejournal.com/features/msaccess/article.php/10895_3104211_2/Access-Report-Tricks.htm

Sample code:
  Private Sub Report_Open(Cancel As Integer)
       On Error Resume Next

         DoCmd.OpenForm "frmOption", , , , , acDialog

         blnHideDetail = CBool(Nz(Forms!frmOption.cboType, False))

         If blnHideDetail Then
           GroupFooter1.Height = 315
           Detail_001.Visible = False
         End If

       End Sub

 

 

by: kgittingerPosted on 2009-11-08 at 06:02:55ID: 25770483

So I could  try this?

DoCmd.OpenReport "myReport", acPreview, , "MyFieldName=YES"

GroupFooter1.Height = 315
           Detail_001.Visible = True

 

by: puppydogbuddyPosted on 2009-11-08 at 06:13:18ID: 25770521

You certainly could try it and see what it looks like, but keep in mind that you will have to adapt the code slightly to the specifics of your report.....for example, in your post above, you are not using the Boolean field to determine whether or not to hide the detail section.      

 

by: kgittingerPosted on 2009-11-08 at 06:15:34ID: 25770535

To be clear i want the default of the report to be hidden.  I would like to launch via my current form but show the detail.  

Private Sub Command7_Click()
On Error GoTo Err_Command7_Click

    Dim stDocName As String

    stDocName = "rptOne"


    DoCmd.OpenReport stDocName, acPreview, , "ONE=ONE"

Exit_Command7_Click:
    Exit Sub

Err_Command7_Click:
    MsgBox Err.Description
    Resume Exit_Command7_Click
   
End Sub

When I add  
GroupFooter1.Height = 315
           Detail_001.Visible = True

I receive object requited


 

by: puppydogbuddyPosted on 2009-11-08 at 06:32:14ID: 25770582

Again, you have to work with the specific objects that are in your report. Place your report in design view and get the actual name of the footer object you are working with.  For example, your groupfooter object might be named GroupFooter0, not GroupFooter1.  

You should download the demo mdb file that comes with the article, so that you can see how it works.

 

by: kgittingerPosted on 2009-11-08 at 06:46:47ID: 25770626

Thanks for the added instruction!

 

by: puppydogbuddyPosted on 2009-11-08 at 06:48:59ID: 25770633

kgittinger,
Thanks for the points and grade.  Glad you are happy with the solution.

20120131-EE-VQP-002

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