Question

ID value lost in Calculated Field upon Editing of record

Asked by: sdeswart

Hello,

I am using Sharepoint to track projects in a custom list. We would like to have custom project ID's based on the Team the project belongs to, so I've created a formula that adds a short abbreviation for that team before the actual ID. Here is my formula in the ProjectID column:

=IF(Team="Other","OTH-"&ID,IF(Team="Custom Development","CD-"&ID,IF(Team="Oracle","OR-"&ID,IF(Team="IT Ops","OPS-"&ID,"NONE"))))

It works fine immediately after adding this formula, however, once I click on a project and click the OK button, the ID value that WAS after the team's abbreviation vanishes, but the rest of it is still there. For example, if I look at it immediately after I add this new calculated column, one of the ProjectID's is as follows: OTH-25. If I click on the project on that same row, and click OK, I am returned to my Project List view...however, the ProjectID field now displays as follows: OTH-

The only workarounds I could come up with were to either:
1) delete that entire calculated ProjectID column and re-add it.
2) edit that particular calculated column in Settings/List Settings and click OK and it actually re-populates the 'lost' ID value(s)


Does anyone know of another solution for this? I just hate to waste time deleting/re-adding that calculated column several times per day...

I am looking forward to hearing back on this!

Regards,
Kristin Douglas

=IF(Team="Other","OTH-"&ID,IF(Team="Custom Development","CD-"&ID,IF(Team="Oracle","OR-"&ID,IF(Team="IT Ops","OPS-"&ID,"NONE"))))
                                  
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Asked On
2007-12-12 at 14:04:06ID23019732
Tags

sharepoint

,

calculated

,

id

,

field

Topic

MS SharePoint

Participating Experts
1
Points
500
Comments
2

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Answers

 

by: s_sansanwalPosted on 2007-12-12 at 15:18:04ID: 20461080

You can't use ID field in a calculated field.
So, you are left with 2 options - Create an eventhandler or a workflow. Check this for more--

http://www.wssdemo.com/blog/Lists/Posts/Post.aspx?ID=226

 

by: sdeswartPosted on 2007-12-13 at 10:10:36ID: 20466185

Thanks! I followed the steps on the page you referenced. However, I cannot seem to get the actual value to display in the column...here's what I did...

1. Created Workflow: Create Project ID
I attached the workflow to Project List.
I checked all of the Select workflow start options for items in Project List.
2. In Step 1, I specified the details as follows:
(Conditions): If Team equals Custom Development
(Actions): Store CD-=[%Project List:ID%] in Variable: CDid

The String Builder looks like this: CD-=[%Project List:ID%]

3. I then clicked Finish and it processed it and all.

4. I go to my SharePoint site in a browser. Under Settings for my Custom Dev view of the Project List, I check to display Create Project ID. I click OK and it takes me back to my View of Custom Dev project list. I click on one of my projects to 'touch' the record so that the workflow is initiated and click OK. Now I see an In Progress link in the Create Project ID column next to that project. I refresh the page and it shows Completed.

The problem is that instead of showing Completed or In Progress in the Create Project ID field, I want to display the abbreviation for the team along with a hyphen and concatenate the ID for that project to create the ID according to my company's standards.

Please let me know if you know what else I need to do to accomplish this. Thanks a million!

Regards,
Kristin Douglas

20120131-EE-VQP-002

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