Question

How to send an alert if a particular field changes in a Sharepoint List?

Asked by: ravi_ac

How to create alerts if a particular field changes in a list. I have Sharepoint Designer 2007 but it only lets you create an alert if a record changes. Is there anyway to create an alert if a particular field changes?

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Asked On
2008-05-22 at 07:40:42ID23424567
Tags

Microsoft

,

Sharepoint

,

Portal Server 2007

Topic

MS SharePoint

Participating Experts
2
Points
500
Comments
7

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Answers

 

by: Robbie_LeggettPosted on 2008-05-22 at 08:41:18ID: 21624839

The record changes when the field changes.

:-)

 

by: ravi_acPosted on 2008-05-22 at 09:02:10ID: 21625053

Well, there are 15 fields in that record. I dont want to get alerts if some other field changes.

 

by: Robbie_LeggettPosted on 2008-05-22 at 09:03:42ID: 21625065

Then specify in the SPD workflow the field you want to monitor.

:-)

 

by: ravi_acPosted on 2008-05-22 at 09:10:21ID: 21625119

How do you monitor a particular field? I dont see any such command or action to do that.

 

by: liebrandPosted on 2008-05-22 at 14:11:22ID: 21627700

 

by: ravi_acPosted on 2008-05-23 at 07:03:40ID: 21632202

The link you gave illustrates when the field gets populate but I need to send an email when that field changes.

 

by: liebrandPosted on 2008-05-23 at 08:55:04ID: 21633272

You are absolutely correct.  Actually I do not think there is an out of the box way of monitoring if a field changes.  What you might be able to do is develop your own SharePoint activity (if you wanted to continue using SPD work flows) and create this functionality yourself.

Another option would be to develop an event receiver that sent the email when a field value changed.

You might be able to get creative and create another field, or list that stores the value of the field every time you update the list. Then in your SPD work flow you could have a step that retrieves that value from the other list and compares it to the new value. If they are different send the email and then update the secondary list with the new value.

20120131-EE-VQP-002

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