We recently started scanning all of our shipping documents into a sharepoint 2003 server. The idea being that we capture all shipping information including signed Bills of Lading.
We scan all documents into this folder based upon the sales order number. When an order ships the documents get scanned in and saved as SO#.pdf. We have configured also configured a hyperlink thru our ERP system to link to this particular format (SO#.pdf ) so that the Customer service agent can track this information should a customer call looking for ETA's and shipping info.
Occasionally the Sales order needs to be broken down and shipped in separate shipments (for example if an order is backordered). When a user scans a document into sharepoint based on any updated shipping info the existing Sales Order number documents get overwritten.
How can we fix this so that none of the documents are overwritten. Ideally I guess we would like to append any new shipping document onto the existing SO document.
Is there software out there that will allow us to append to an existing sharepoint document? What are other people in similar circumstances using?
Help Please!
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Robbie is correct. Turn on versioning on your Document Library. I have verified this several times. As long as the new file being scanned in has the EXACT same name as the file that already exists in the Document Library, then the Doc Lib file will not be overwritten, but instead a new version will be created.
Jovi
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by: Robbie_LeggettPosted on 2008-07-31 at 03:24:19ID: 22128338
If you turn versioning on you should be able to replace the older form but roll back to it at any point.
That is the only way I can think of doing what you require.
:-)