Question

How do I filter a SharePoint list view by a Due Date column?

Asked by: nsyyoung

I want to filter a document library view by only displaying all items created in the last 30 days whose Due Dates come before the Resolution Date/Time.  They're both date only Date & Time fields.  How do I do this?  When I put the Due Date into the filter, I get a Message from webpage: "Filter value is not in a supported date format."

An example of what I WANT to do attached...

Thanks for your help.

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Asked On
2009-09-02 at 09:37:36ID24701913
Tags

sharepoint filter listview

Topic

MS SharePoint

Participating Experts
2
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250
Comments
9

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Answers

 

by: SPGalPosted on 2009-09-02 at 10:24:56ID: 25243325

The filter expects a value not another field.  If you have SharePoint designer, you can setup the view to get the page for it and then use the DataView web part on that page.

 

by: nsyyoungPosted on 2009-09-02 at 10:47:20ID: 25243589

I know.  I want it to understand that I mean "the value in that field".  

I keep hearing about the DataView web part; I should learn how to use that.  In the meantime, here's what I did:

  • Defined a Days Late column: calculated field with value =[Resolution Date]-[Due Date] 
  • Defined a view with items that contain a Days Late value > 0. 

Thanks for your quick answer and good idea, though.  I will investigate that in the very near future.

 

by: zephyr_hexPosted on 2009-09-02 at 11:07:43ID: 25243808

if you only filter by [today]-30, do you get the error?

 

by: SPGalPosted on 2009-09-02 at 11:09:16ID: 25243832

value= [Today] or "1/1/2000"  I should have used column instead of field to be more clear. [Due Date] is a column and the filter sees it as text not a reference to a column in your list.

 

by: nsyyoungPosted on 2009-09-02 at 11:09:21ID: 25243833

No.  I do get a really long list, since we add about 30 items per day, but they're all within the 30-day range.

 

by: zephyr_hexPosted on 2009-09-02 at 11:12:48ID: 25243863

the reason i ask...
you CAN filter by another field, like Today...  except sharepoint is weird with "today".
but maybe you already know that?

if you can successfully filter by [Today]-30, we can look more specifically at the first clause of your filter.

 

by: zephyr_hexPosted on 2009-09-02 at 11:15:19ID: 25243889

ok... to clarify how to use "today"...

first, delete your view that uses "today" ... or remove the reference to "today"
create a new column called Today (as single line of text) ....
then add your view and filter only using Created is greather than or equal to Today-30
then delete the Today column you created.
then look at your list using the view

does this work?

 

by: nsyyoungPosted on 2009-09-02 at 12:05:41ID: 25244447

Well, I got the view I wanted with the bullet points in my comment above. The only problems I've ever had with [today] is spacing in the formula, but if I remove those, I don't think I've had a problem.

The first workaround to the original problem was this:

  • define a column as the number of days between the due date and today (A) 
  • define a column as the number of days between the resolution date and today (B) 
  • If A > B, then an item was at one point late 
  • If A < or = B, then the issue was addressed in a timely manner 
  • Define a view to show only those items where A > 0, since a negative number would indicate a not late status 

But that was too complicated, hence the further brainstorming to come up with the above solution.

Thanks, though.  I appreciate all of the response.

 

by: zephyr_hexPosted on 2009-09-04 at 08:58:19ID: 25260877

if you have your solution, you can close the question by selecting Accept as Solution.

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