Question

Reporting in sharepoint

Asked by: ngoel

Sharepoint has a lot of data in the form of lists and libraries.
Is anyone aware of a way of generating reports from data in sharepoint lists and libraries?
All Inputs are appreciated.

This Question has been solved and asker verified All Experts Exchange premium technology solutions are available to subscription members.

Subscribe now for full access to Experts Exchange and get

Instant Access to this Solution

  • Plus...
  • 30 Day FREE access, no risk, no obligation
  • Collaborate with the world's top tech experts
  • Unlimited access to our exclusive solution database
  • Never be left without tech help again

Subscribe Now

Asked On
2009-11-06 at 21:33:13ID24879984
Tags

Sharepoint report

Topics

MS SharePoint

,

MS SQL Reporting

,

Business Objects

Participating Experts
3
Points
250
Comments
3

Trusted by hundreds of thousands everyday for fast, accurate and reliable tech support.

  • "The time we save is the biggest benefit of Experts Exchange to Warner Bros. What could take multiple guys 2 hours or more each to find is accessed in around 15 minutes on Experts Exchange." Mike Kapnisakis, Warner Bros.
  • "Our team likes having a resource that is more secure than just using Google and most experts using this service really know their stuff. It's nice to look here first versus using Google." Dayna Sellner, Lockheed Martin
  • "Anytime that I've been stumped with a problem, 9 out of 10 times Experts Exchange has either the accepted solution or an open discussion of the potential solution to the problem." Kenny Red, eBay Inc.

See what Experts Exchange can do for you.

Got a question?

We've got the answer.

Experts Exchange has been collecting answers to technology questions since 1996…3 million and counting! If you have a question, chances are we already have your answer.

Screenshot of Experts Exchange Knowledgebase

Need individual assistance?

Our experts are ready to help.

If you can't find the exact answer you're looking for, ask our exclusive community of 50,000 experts. You’ll get a personalized answer from a trusted professional.

Screenshot of Experts Exchange Knowledgebase

Want to learn from the best?

Read articles from industry experts.

Thousands of free tech tips, tricks, how-to’s and tutorials are available in our peer reviewed articles section. See for yourself how smart our experts are, no login required.

Screenshot of an Article

Working on a long term project?

Store your work and research.

Save solutions to your questions, answers you’ve discovered through searching plus helpful articles in your personal knowledgebase for easy future access.

Screenshot of Experts Exchange Knowledgebase

Access the answers to your technology questions today.

Subscribe Now

30-day free trial. Register in 60 seconds.

What Makes Experts Exchange Unique?

Members of the expert community talk about why the experience at Experts Exchange is different than what you will find anywhere else.

Trusted by the world's most respected brands.

image of each brand's logo

Faithfully serving IT professionals since 1996.

Experts Exchange Logo

Try it out and discover for yourself.

Subscribe Now

30-day free trial. Register in 60 seconds.

Related Solutions

  1. Sharepoint Usage Reports
    I wanted to know if anyone has had experience with collecting Usage information from IIS / Sharepoint (WSS) not Sharepoint Portal Server I know Sharepoint has its own usage reports etc... but I need to collect usage data on users and store it in a SQL DB Has anyone done an...
  2. Print all infopath forms in sharepoint form library
    We have a number of infopath forms in a sharepoint forms library. We would like a method of allowing a person to print out all the forms. We wondered if this would be possible from SQL reporting services or would there be a better method? Our environment includes MS Office 2...
  3. Extract Infopath data stored in a Sharepoint Forms Library f…
    I need to extract data from a SharePoint Forms Library containing Infopath forms for reporting purposes. While there are quite a few examples that would enable me to point SQL Server Reporting Services to a SharePoint list, this technique won't work if the forms contain repe...
  4. Infopath Form published in Sharepoint document library
    I've created an Infopath form and published it to a Sharepoint library. For a user to have access to complete a form they must have contribute access to the list. I would like to give users the ability to complete a form, but not give them access to see other user's forms i...
  5. Sharepoint ?
    Hello Gurus, I am an IT manager of a company that sells goods for customers. the group is around 100 employees with around 25 PC users. We have an exchange server 2003 SP2 and windows 2003 AD. I am wondering to what extent MS Sharepoint can prodive our users with better ways ...

Free Tech Articles

  1. WARNING: 5 Reasons why you should NEVER fix a computer for free.
    It is in our nature to love the puzzle. We are obsessed. The lot of us. We love puzzles. We love the challenge. We thrive on finding the answer. We hate disarray. It bothers us deep in our soul. W...
  2. SCCM OSD Basic troubleshooting
    SCCM 2007 OSD is a fantastic way to deploy operating systems, however, like most things SCCM issues can sometimes be difficult to resolve due to the sheer volume of logs to sift through and the dispe...
  3. Migrate Small Business Server 2003 to Exchange 2010 and Windows 2008 R2
    This guide is intended to provide step by step instructions on how to migrate from Small Business Server 2003 to Windows 2008 R2 with Exchange 2010. For this migration to work you will need the fo...
  4. Create a Win7 Gadget
    This article shows you how to create a simple "Gadget" -- a sort of mini-application supported by Windows 7 and Vista. Gadgets can be dropped anywhere on the desktop to provide instant information, ...
  5. Outlook continually prompting for username and password
    There have been a lot of questions recently regarding Outlook prompting for a username and password whilst using Exchange 2007. There are a few reasons why this would happen and I will try to cover t...
  6. Backup Exchange 2010 Information Store using Windows Backup
    There seems to be quite a lot of confusion around the ability to backup Exchange 2010 using the built in Windows Backup feature. This stems from the omission of this feature prior to Exchange 2007 s...

Cloud Class Webinars

  1. Avoiding Bugs in Microsoft Access
    Alison Balter takes and in-depth look at avoiding bugs in Access. In this webinar you will learn about using the immediate window to debug your applications, invoking the debugger, using breakpoints to troubleshoot, stepping through code, setting the next statement to execute, ...
  2. Top 10 Best New Features in Visio 2010
    Scott Helmers gives live demonstrations of the top 10 new features in Visio 2010. This webinar will teach you how to create compelling diagrams by adding shapes to the page with a single click, linking the shapes in a diagram to data in Excel (or SQL Server, or SharePoint), ...
  3. IT Consultant Business Secrets Revealed
    Michael Munger, Experts Exchange tech pro and IT consultant, pulls back the curtain on his very successful businesses and answers question on every IT consultant and business owner should know about. He shares secrets on what he did to solve the 5 most common problems in IT, ...
  4. Disaster Recovery and Business Continuity
    Quest CTO, Mike Billon, gives an overview of the steps involved in building a dunamic disaster recovery plan. Through case studies and an examination of software/hardware tooles for monitoring and testing, you'll gain a better understandin of where you are, where you want ...
  5. Organize Your Visio Diagrams with Containers and Lists
    Scott Helmers uses cross functional flowcharts, wireframe diagrams, data graphic legends and seating charts to teach you: how to ustilize all three new structured diagram components in Visio 2010, the best practices for organizeing shapes in previous version of Visio, how to organize ...
  6. How to Us Objects, Properties, Events and Methods in Microsoft Access
    Alison Dalter gives an in-depbth look at objects, properties, events and methods in Microsoft Access. In this webinar you will learn about using the object browser, referring to objects, working with properties and methods, working with object variables, understanding the ...

Join the Community

Give a Little. Get a Lot.

Join the community of experts here and help other tech pros by answering question in your area of expertise. You can earn FREE access to all Experts Exchange's premium features and resources.

Join the Community

Answers

 

by: non_zeroPosted on 2009-11-06 at 23:41:10ID: 25765351

SQL server 2008 Reporting services does that ...
older versions dont connec to xml web services..(or i dont know how) but 2008 does that ..


 

by: StevenMulkerrinsPosted on 2009-11-07 at 06:41:02ID: 25766464

You can create excellent reports using Excel 2007 as well (2003 has a lot of this functionality too, I'm not sure about earlier versions).

In your list or library from the actions menu you can choose to export to excel. This will give you a table with all of the list/library data in excel which you can then use to create pivot tables and pivot charts.They can then be worked with in the same way as any table,pivot table or pivot chart in excel. When you save the file as an excel spreadsheet it will save the connection to sharepoint as a normal data connection and you can set it to refresh or not as with any standard excel data connection.

Also from the actions  menu in sharepoint, you can choose to view in data view, and from there you can open the tool panel (under the actions menu again). This will give you more options for exporting to excel which will automatically create charts etc. There's also some options for exporting to access and using it for your reports.

 

by: zephyr_hexPosted on 2009-11-07 at 13:27:45ID: 25768137

the sharepoint data is in a SQL database.  as such, any reporting tool that can use SQL as a source is valid.

someone mentioned SSRS 2008.  SSRS 2005 is also a valid option.  and there are many more...

here is an example of how to query the SQL backend:
http://www.sharepointkings.com/2008/07/run-sql-queries-and-fetch-list-data_10.html

please take note of the disclaimer at the end of that blog!  "Running Direct queries on Sharepoint Database is not recommended by Microsoft."

the reason for this is twofold:  1) MS says they could change table structure with any given update.  and 2) you need to make sure your queries are not effecting the performance of sharepoint.  

i frequently build SSRS reports off sharepoint data.  i'm careful to keep my queries simple.  i also don't have a huge user load on in my sharepoint environment.  just things to be aware of.

20120131-EE-VQP-002

3 Ways to Join

30-Day Free Trial

The Experts

98% positive feedback on 31,087 answers since March 2000. angeliii is a Microsoft Most Valuable Professional for his work with MS SQL Server & Develoment.

He has also proven his knowledge of Visual Basic Programming, PHP Scripting and Oracle Databases.

The Experts

97% positive feedback on 10,752 answers since July 2000. lrmoore has more than 18 years experience in the networking industry.

The six-time Mircosoft MVPs specialties include firewalls, virtual private networking, and network management.

Testimonials

"...and excellent source for support... Kind of like having your very own IT dept." Electriciansnet

Testimonials

"I was apprehensive at signing up at first. However... it has already made my life as an IT administrator much easier." JaCrews

Testimonials

"WOW! You guys have great, active, and knowledgeable people on here." moore50

Business Clients

Business Clients

In the Press

"If you’ve got a question... Experts Exchange can supply an answer.”

In the Press

"...an invaluable aid for both IT professionals and those who require tech support."

In the Press

"where IT professionals provide quick answers on just about any topic"

Business Account Plans

Loading Advertisement...