Question

Add New Specific Records to Existing Table

Asked by: ZPal

I'm trying to add new records from one table to another, matching them up by the Primary key "AcctID" for each table. I have a query that creates a new table each month (tblMonthlyNoTestActive) and I need to add these records to the live table (tbl2067) as new additional records.

I'm unable to get the below code to work and I may be out in left field to begin with. Any help would be appreciated.

Thanks in advance.

Private Sub cmdStep2_Click()
 
    Dim CurConn As New ADODB.Connection
    Dim rsUpdateMemo As New ADODB.Recordset
    Dim rs2067 As New ADODB.Recordset
    
    Set rsUpdateMemo = New ADODB.Recordset
    rsUpdateMemo.CursorType = adOpenStatic
    rsUpdateMemo.LockType = adLockOptimistic
    rsUpdateMemo.Open "SELECT * FROM tblMonthlyNoTestActive", CurConn, , , adCmdText
    
    Set rs2067 = New ADODB.Recordset
    rs2067.CursorType = adOpenStatic
    rs2067.LockType = adLockOptimistic
    rs2067.Open "SELECT * FROM tbl2067", CurConn, , , adCmdText
    
    While Not rsUpdateMemo.EOF
        rs2067.Filter = "AcctID=" & rsUpdateMemo("AcctID")
    If Not rs2067.EOF Then
        rs2067.AddNew
        rs2067("2067Date") = Now()
        rs2067("Comment1") = "Client did not participate in our monthly systems test on " & rsUpdateMemo("1stDate") & "at " _
        & rsUpdateMemo("1stTime") & ", " & rsUpdateMemo("2ndDate") & "at " & rsUpdateMemo("2ndTime") & "and " _
        & rsUpdateMemo("3rdDate") & "at " & rsUpdateMemo("3rdTime") & "." & vbCrLf & _
        "Unable to contact client or responders."
    Else
    Wend
               
    rsUpdateMemo.Close
    rs2067.Close
    MsgBox ("Completed")
 
End Sub

                                  
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Asked On
2009-09-15 at 11:56:08ID24734030
Tags

MS Access 2003

Topics

Windows 2000 Operating System

,

Microsoft Access Database

,

Access Coding/Macros

Participating Experts
1
Points
500
Comments
8

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    Answers

     

    by: ErezMorPosted on 2009-09-15 at 12:15:36ID: 25338216

    you have some errors in your code. try to run the attached fix.

    Private Sub cmdStep2_Click()
 
    Dim CurConn As New ADODB.Connection
    Dim rsUpdateMemo As New ADODB.Recordset
    Dim rs2067 As New ADODB.Recordset
    
    'Set rsUpdateMemo = New ADODB.Recordset
    rsUpdateMemo.CursorType = adOpenStatic
    rsUpdateMemo.LockType = adLockOptimistic
    rsUpdateMemo.Open "SELECT * FROM tblMonthlyNoTestActive", CurConn, , , adCmdText
    
    'Set rs2067 = New ADODB.Recordset
    rs2067.CursorType = adOpenStatic
    rs2067.LockType = adLockOptimistic
    rs2067.Open "tbl2067", CurConn
    
    While Not rsUpdateMemo.EOF
        rs2067.Filter = "AcctID=" & rsUpdateMemo("AcctID")
        If Not rs2067.EOF Then
            rs2067.AddNew
            rs2067("2067Date") = Now()
            rs2067("Comment1") = "Client did not participate in our monthly systems test on " & rsUpdateMemo("1stDate") & "at " _
            & rsUpdateMemo("1stTime") & ", " & rsUpdateMemo("2ndDate") & "at " & rsUpdateMemo("2ndTime") & "and " _
            & rsUpdateMemo("3rdDate") & "at " & rsUpdateMemo("3rdTime") & "." & vbCrLf & _
            "Unable to contact client or responders."
            rs2067.Update
        End If
        rsUpdateMemo.MoveNext
    Wend
    rsUpdateMemo.Close
    rs2067.Close
    MsgBox ("Completed")
 
End Sub
                                              
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    by: ZPalPosted on 2009-09-15 at 12:26:24ID: 25338340

    I tried the new code you offered ErezMor, but to no avail. No records are being added to my tbl2067 from the tblMonthlyNoTestActive table.

    Something I stated incorrectly that might be causing a problem, is that the tbl2067 Primary Key is "2067ID" and the "AcctID" is the foreign key. The "AcctID" is the Primary Key in the other table.

     

    by: ZPalPosted on 2009-09-15 at 14:07:06ID: 25339530

    I'm continuing to receive Run Time Error: 3709, though I do not have a Memo field in my source table (tblMonthlyNoTestActive).

    Private Sub cmdStep2_Click()
 
    Dim CurConn As New ADODB.Connection
    Dim rsUpdateMemo As New ADODB.Recordset
    Dim rs2067 As New ADODB.Recordset
    
    'Set rsUpdateMemo = New ADODB.Recordset
    rsUpdateMemo.CursorType = adOpenStatic
    rsUpdateMemo.LockType = adLockOptimistic
    rsUpdateMemo.Open "SELECT * FROM tblMonthlyNoTestActive", CurConn, , , adCmdText   <<< this is the line highlighted on debug
    
    'Set rs2067 = New ADODB.Recordset
    rs2067.CursorType = adOpenStatic
    rs2067.LockType = adLockOptimistic
    rs2067.Open "tbl2067", CurConn
    
   
    While Not rsUpdateMemo.EOF
 
        If Not rs2067.EOF Then
            rs2067.AddNew
            rs2067("AcctID") = rsUpdateMemo("AcctID")
            rs2067("2067Date") = Now()
            rs2067("Comment1") = "Client did not participate in our monthly systems test on " & rsUpdateMemo("1stDate") & "at " _
            & rsUpdateMemo("1stTime") & ", " & rsUpdateMemo("2ndDate") & "at " & rsUpdateMemo("2ndTime") & "and " _
            & rsUpdateMemo("3rdDate") & "at " & rsUpdateMemo("3rdTime") & "." & vbCrLf & _
            "Unable to contact client or responders."
            rs2067.Update
        End If
        rsUpdateMemo.MoveNext
    Wend
    rsUpdateMemo.Close
    rs2067.Close
    MsgBox ("Completed")
 
End Sub

                                              
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    by: ErezMorPosted on 2009-09-15 at 17:27:07ID: 25340834

    now that you point where the error is, i see your connection is never configured, nor opened, and therfore the recordset's Open command fails.

    if this all happens inside a single access file, then look at the attached code, which uses the already active current connection (and abreviates a few other things as well)

    good luck

    Private Sub cmdStep2_Click()
    Dim rsUpdateMemo As New ADODB.Recordset
    Dim rs2067 As New ADODB.Recordset
 
    rsUpdateMemo.Open "SELECT * FROM tblMonthlyNoTestActive", CurrentProject.Connection, adOpenForwardOnly, adLockReadOnly
    rs2067.Open "SELECT * FROM tbl2067", CurrentProject.Connection, adOpenDynamic, adLockOptimistic
    
    While Not rsUpdateMemo.EOF
        rs2067.Filter = "AcctID=" & rsUpdateMemo("AcctID")
        If Not rs2067.EOF Then
            rs2067.AddNew
            rs2067("2067Date") = Now()
            rs2067("Comment1") = "Client did not participate in our monthly systems test on " & rsUpdateMemo("1stDate") & "at " _
            & rsUpdateMemo("1stTime") & ", " & rsUpdateMemo("2ndDate") & "at " & rsUpdateMemo("2ndTime") & "and " _
            & rsUpdateMemo("3rdDate") & "at " & rsUpdateMemo("3rdTime") & "." & vbCrLf & _
            "Unable to contact client or responders."
            rs2067.Update
        End If
        rsUpdateMemo.MoveNext
    Wend
    rsUpdateMemo.Close
    rs2067.Close
    MsgBox ("Completed")
 
End Sub

                                              
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    by: ZPalPosted on 2009-09-15 at 17:49:07ID: 25340914

    Thanks ErezMor!

    I'll apply this code first thing in the morning ... will let you know.

     

    by: ZPalPosted on 2009-09-16 at 05:25:22ID: 31629089

    That works ErezMor! Thanks!!

    I have just one more question, the Comment1 memo field needs a little formatting of the date and times to be the short format. (1stDate) & (1stTime) etc. Currently they are coming in as the long format.

    Appreciate you helping me out on this!
    ZPal

     

    by: ErezMorPosted on 2009-09-16 at 12:22:50ID: 25349105

    if rsUpdateMemo("1stDate") is a valid date, you can switch it with
    Format(rsUpdateMemo("1stDate"),"Short Date")
    to convert it to short date format
    same goes for time (if x is a valid time, then Format(x,"Short Time") is HH:MM representation of it)

     

    by: ZPalPosted on 2009-09-16 at 12:32:31ID: 25349194

    Many thanks again, ErezMor!!

    You the "Master!"

    20120131-EE-VQP-002

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