Expanding, Expanding, EVER expanding I'VE HIT A WALL!!
I've got just TOO MANY FOLDERS & FILES!!!
IS there any kind of system that I should be using to help stop the unrelenting growth of my folders & sub-folders.
It's to the point now where I loathe saving ANYTHING just because I know it will mean about 3 minutes of drilling down AND...if i chose the wrong path...ANOTHER 3 minutes of drilling down.
I'm down to just lumping everything together by the MONTH!
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Here's what I got from Microsoft:
1. Separate ongoing and completed work. To keep the My Documents folder from becoming too unwieldy, use it only for files you're working on. This reduces the number of files you need to search through and the amount of data you need to back up. Every month or so, move the files you're no longer working on to a different folder or location—preferably not in My Documents. You can archive them on a folder on your desktop (you could even label it Archives) or move them to a backup tape or recordable CD. Your My Documents folder, which you should back up frequently, remains relatively small.
2. Store like with like. Restricting folders to a single document type (or predominantly one type) allows you to take advantage of folder templates in Windows Explorer. This makes it easier for you to find files. For example, with all your graphics in a single folder, it's easy to use the Filmstrip view and slide show feature in Windows Explorer to find the right picture for your newsletter.
3. Avoid big folder structures. If you need to put so many subfolders in a folder that you can't see all of them at a glance, consider creating an alphabetic menu.
4. Use shortcuts and shortcut links instead of multiple copies. If you need to get to the same file from multiple locations, don't create copies of the file. Create shortcuts to it instead. To create a shortcut, right-click on the file and click Create Shortcut. You can drop-and-drag the shortcut to other locations.
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A user suggestion: Color code your folders. I have a third party program which allows me to "color" certain folders in My Documents that I use every day. This allows me quick access to open or save a document.
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BUT... how do EXPERTS organize? What are is the best strategy (and why) for keeping the folder creep from overtaking me!!!
THANKS!!
Occ...
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