Question

Passing parameters from Excel spreadsheet to Microsoft Query

Asked by: hpsuser

Hello,

In Microsoft Excel I  currently have a query set up referencing an ODBC data source named "SALES", table "SALES_2007".

What I would like to do is have this query use a value in cell A1 as a parameter in the query, is there a way to do this?

Thanks

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Asked On
2007-08-16 at 13:54:11ID22768333
Tags

excel

,

query

,

parameter

,

pass

,

SQL

Topics

VB Database Programming

,

Microsoft Excel Spreadsheet Software

Participating Experts
4
Points
250
Comments
6

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Answers

 

by: SysExpertPosted on 2007-08-16 at 14:08:53ID: 19712478

Possibly, if you have multiple ODBC sources, you could choose the correct one based on a value in A1.

You may be also be able to create an ODBC query on the fly.

I hope this helps !

 

by: dleehansonPosted on 2007-08-16 at 14:27:21ID: 19712641

I use an ADO Connection to the DB and just piece together a string in Excel to query the DB, like so:

Dim sql As String
sql = "EXECUTE procLineLogEntriesDistinctLinesByDateSelect " & _
            "'" & dailys.Range("A1").Value & "', '" & dailys.Range("B1").Value & "';"

There is also a way to pass cell values to Microsoft Query.  It's been awhile and I forgot how, but I do remember that I found it very limiting on what you could do query-wise.  So depending on your query complexity you have two different options there.

HTH,
Charly

 

by: hpsuserPosted on 2007-08-19 at 19:25:19ID: 19727844

dleehanson - Maybe I need to take a step back, how do you implelent that piece of code above, using the example of an ODBC SQL Server data source named "SALES", with they query "Select DEPT, EMPLOYEE, AMOUNT from dbo.SALES_2007"

Thanks

 

by: roryaPosted on 2007-08-20 at 02:15:45ID: 19728990

I'm not sure what you want to use as the criteria field, but for a query that simple, you can use query table parameters. Change the SQL in MSQuery to:
"Select DEPT, EMPLOYEE, AMOUNT from dbo.SALES_2007 WHERE Employee=?"
then supply a value when prompted (it doesn't matter what) and then choose File-Return data to MS Excel. Once there, right-click the data table, choose Parameters and you can then specify a range to use.
HTH
Rory

 

by: dleehansonPosted on 2007-08-21 at 06:14:30ID: 19737457

Sorry for responding so slowly.  I think Rory's example would work best for your situation, but here's a simple ADO setup:

Public Sub simpleQuery()

   'Connection Variables
    Dim dbConnection As ADODB.connection
    Dim connStr As String
   
    'Recordset variables
    Dim rsData As ADODB.Recordset
    Dim sql As String
   
    sql = "SELECT DEPT, EMPLOYEE, AMOUNT FROM dbo.SALES_2007 WHERE Employee = " & _
            sheet1.Range("A1").Value & ";"

    connStr = "Provider=SQLNCLI;" & _
              "Data Source=SUNNY\SQLEXPRESS;" & _
              "Database=line;" & _
              "Trusted_Connection=yes;"

    Set dbConnection = New ADODB.connection
   
    dbConnection.ConnectionString = connStr
   
    dbConnection.Open
   
    Set rsData = New ADODB.Recordset
   
    rsData.Open sql, dbConnection, adOpenStatic, adLockReadOnly, adCmdStoredProc
   
    If Not rsData.EOF Then
        Range("A1").CopyFromRecordset rsData
    End If
   
    'Cleanup
    Set rsData = Nothing
    Set dbConnection = Nothing
   
End Sub

You will need to determine the connection string for your database.  I have found www.connectionstrings.com to be a great site to do that.  For some general help with ADO, I found www.w3schools.com/ado useful as well.  If you end up using this setup, I would suggest that you move all of your sql into stored procedures for maintainability as well.  Hope that helps you out.

--Charly

 

by: zygotesPosted on 2007-08-31 at 02:04:56ID: 19806760

It's worth noting you can only use the "?" in queries that can be represented graphically (which usually results in horrendous SQL code, IMO). Type [ParameterName] into the "Criteria" box underneath a field name to set up a parameter. Look for "parameter query" in the MS Query help file for a better explanation. You can then map these parameters to cells from the Data menu in Excel.

20120131-EE-VQP-002

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