Question

EXCEL MACRO: VLOOKUP & OFFSET

Asked by: jduemes

OK...please be patient and try to understand what I am doing...

I have a workbook with data that is imported from a CSV file in which I am using VLOOKUP to obtain data based on a certain criteria (whatever is in a certain cell - this does change through the sheet). So I recorded a macro and edited so that it has offsetting including.....

ActiveCell.FormulaR1C1 = _
"=VLOOKUP(R[-1]C[-1],'Imported Data'!C[1]:C[4],2,FALSE)"
ActiveCell.Offset(1, 0).Select
ActiveCell.FormulaR1C1 = _
"=VLOOKUP(R[-2]C[-1],'Imported Data'!C[1]:C[4],3,FALSE)"
ActiveCell.Offset(1, 0).Select
ActiveCell.FormulaR1C1 = _
"=VLOOKUP(R[-3]C[-1],'Imported Data'!C[1]:C[4],4,FALSE)"

That's for one group of records...I need for it to copy down pasting special (values ONLY) up until row 3000 - 1) HOW IS THAT DONE?

Secondly, when I go to run the above macro on day 2and so on (in the consecutive columns) it wants to record it the column I recorded the macro in.... - 2) HOW DO i CORRECT THAT

NOTE: I will be monitoring these records for the next 6 months.....

ANY AND ALL HELP WOULD BE GREATLY APPRECIATED!!!

THANKS!

Joshua Dumas

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Asked On: 2003-05-20 at 11:41:37ID20621147
Tags: excel
,; macro
,; offset
,; vlookup
Topic: Miscellaneous Programming
Participating Experts: 3
Points: 100
Comments: 27

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Answers

by: schutnikPosted on 2003-05-20 at 12:23:13ID: 8552989

Let's try this again...

Maybe you can give me an idea of what the spreadsheet should look like?

Also, you just want to copy and paste as values? You only need the formula in one place, then you want a copy of the values everywhere else?

do you have someplace to which you can post the files? Send me an email if you like - kellyleahy@swbell.net

Kelly

by: jduemesPosted on 2003-05-20 at 12:48:02ID: 8553131

I just sent you Kelly an e-mail on what the file looks like...take a look and let me know.

THANKS!

by: m8rixPosted on 2003-05-20 at 22:35:11ID: 8555592

Hi Joshua,

First of all hear is an easier way to insert your formula (3000 being the amount of rows to add the formula

ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-1]C8,'Imported Data'!C10:C13,2,FALSE)"
Selection.AutoFill Destination:= _
Range(ActiveCell.Address, ActiveCell.Offset(3000, 0).Address)

And how to paste values:

Columns(ActiveCell.Column).Copy
Columns(ActiveCell.Column).PasteSpecial Paste:=xlValues
Application.CutCopyMode = False

To Get the correct column you could perform a loop that will skip across each column and stop at the first "Blank" cell it can find:

Range("A1").Select
Do Until ActiveCell.Value = ""
Selection.Offset(0,1).Select
Loop

Reg's
m8rix

by: m8rixPosted on 2003-05-20 at 22:39:19ID: 8555611

Actually, You will have to change:

ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-1]C8,'Imported Data'!C10:C13,2,FALSE)"

To:

ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-1]C[-1],'Imported Data'!C10:C13,2,FALSE)"

Reg's
m8rix

by: duemesPosted on 2003-05-21 at 06:39:27ID: 8557403

m8rix:

I got your suggestions and the skipping across the columns works great, but I have a problem with the other stuff:

In my macro this is what I have:

Range("B4").Select
Do Until ActiveCell.Value = ""
Selection.Offset(0, 1).Select
Loop

ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-1]C[-1],'Imported Data'!C10:C13,2,FALSE)"
Selection.AutoFill Destination:= _
Range(ActiveCell.Address, ActiveCell.Offset(3000, 0).Address)

Columns(ActiveCell.Column).Copy
Columns(ActiveCell.Column).PasteSpecial Paste:=xlValues
Application.CutCopyMode = False

The problem is that when (ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-1]C[-1],'Imported Data'!C10:C13,2,FALSE)") it is looking at column J:M and it needs to be C:F and by looking at your macro its not as easy as changing J to C and M to F....so how do I correct this? Also, in column A is where vlookup "looks" to see what it needs to find and pull out, but I can't have that change when the next day comes along - as the next day needs to put to A3+4 (as it is in chunks of 4) - NAME, ALLOC, USED, LOCKED

Let me know!

THANKS!

by: m8rixPosted on 2003-05-21 at 17:37:34ID: 8560966

Hi Joshua,

Ok.. To change the "Lookup" range to columns "C" to "F" use this:

ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-1]C[-1],'Imported Data'!C3:C6,2,FALSE)"

I will give you an explanation so you can make your own changes in the future:

Assume that the active cell reference is currently "F5"
R1C1 = "$A$1" (we are specifying the exact location by grid reference "Row 1, Column 1")
R[0]C[0] = "F5" (we are specifying an offset of zero rows and zero columns from the active cell)
R[-4]C[-5] = "A1" (we are specifying an offset of -4 rows and -5 columns from the active cell)
R[0]C1 = "$A5" (The row will always be the same as the active cell the column will always be "A")
R1C[0] = "F$1" (The row will always be "Row 1" the column will always be the same as the active column)
Column references:
C1 = A, C2 = B, C3 = C, C26 = Z, C27 = AA, etc...

As I am not too sure of what you mean here:

> as the next day needs to put to A3+4 (as it is in chunks of 4) - NAME, ALLOC, USED, LOCKED

I hope that the explanation I have given will help you work it out. If not I will try and give you some more assistance.

Reg's
m8rix ;o)

by: jduemesPosted on 2003-05-22 at 06:06:03ID: 8564245

m8rix:

OK...I got everything to work, but their is one last thing I need to get done....I need IT NOT to run (ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-1]C[-1],'Imported Data'!C3:C6,2,FALSE)") ONLY if the cell in colum A row (whatever row its on) is NULL....any clue?

THANKS!

Joshua

by: m8rixPosted on 2003-05-22 at 21:14:55ID: 8569384

Hi Joshua,

Change the formula to this:

ActiveCell.FormulaR1C1 = "=IF(R[-1]C[-1]="""","""",VLOOKUP(R[-1]C[-1],'Imported Data'!C3:C6,2,FALSE))"

Reg's
m8rix

by: schutnikPosted on 2003-05-22 at 21:26:31ID: 8569422

It's better to use ISBLANK() than "".

Try this:
ActiveCell.FormulaR1C1 = "=IF(ISBLANK(R[-1]C[-1]),"""",VLOOKUP(R[-1]C[-1],'Imported Data'!C3:C6,2,FALSE))"

Kelly

by: jduemesPosted on 2003-05-23 at 05:22:49ID: 8571199

Actually this is what I have as a macro so far:

Sub Daily_Update()
'
' Daily Update Macro
' Macro created 5/20/2003 by Joshua M. Dumas & Sean Jefferson
'

Range("B4").Select
Do Until ActiveCell.Value = ""
Selection.Offset(0, 1).Select
Loop

Do Until ActiveCell.Offset(R0, c - 1) = ""

For A = 1 To 1
ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-1]C1,'Imported Data'!C3:C6,2,FALSE)"
ActiveCell.Offset(1, 0).Select
Next A
For B = 1 To 1
ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-2]C1,'Imported Data'!C3:C6,3,FALSE)"
ActiveCell.Offset(1, 0).Select
Next B
For c = 1 To 1
ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-3]C1,'Imported Data'!C3:C6,4,FALSE)"
ActiveCell.Offset(2, 0).Select
Next c
Loop

Columns(ActiveCell.Column).Copy
Columns(ActiveCell.Column).PasteSpecial Paste:=xlValues
Application.CutCopyMode = False

End Sub

This Do Until ActiveCell.Offset(R0, c - 1) = "" needs to look at the cell in column A - whatever row its in (so Ax) x being the row that is active and see if their is text...if so, then run this:

For A = 1 To 1
ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-1]C1,'Imported Data'!C3:C6,2,FALSE)"
ActiveCell.Offset(1, 0).Select
Next A
For B = 1 To 1
ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-2]C1,'Imported Data'!C3:C6,3,FALSE)"
ActiveCell.Offset(1, 0).Select
Next B
For c = 1 To 1
ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-3]C1,'Imported Data'!C3:C6,4,FALSE)"
ActiveCell.Offset(2, 0).Select
Next c
Loop

Any idea?

THANKS for all your help in advance!

Joshua

by: schutnikPosted on 2003-05-23 at 07:22:03ID: 8572099

Just out of curiosity, what was wrong with the code I emailed you?

Kelly

by: duemesPosted on 2003-05-23 at 07:45:14ID: 8572274

Actually this is how my macro is:

Sub Daily_Update()
'
' Daily Update Macro
'

Range("B4").Select
Do Until ActiveCell.Value = ""
Selection.Offset(0, 1).Select
Loop

' Do Until ActiveCell.Value(r0, c - 1) = " "

For Z = 1 To 100

For A = 1 To 1
ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-1]C1,'Imported Data'!C3:C6,2,FALSE)"
ActiveCell.Offset(1, 0).Select
Next A
For B = 1 To 1
ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-2]C1,'Imported Data'!C3:C6,3,FALSE)"
ActiveCell.Offset(1, 0).Select
Next B
For c = 1 To 1
ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-3]C1,'Imported Data'!C3:C6,4,FALSE)"
ActiveCell.Offset(2, 0).Select
Next c
'Loop
Next

Columns(ActiveCell.Column).Copy
Columns(ActiveCell.Column).PasteSpecial Paste:=xlValues
Application.CutCopyMode = False

End Sub

BUT I DONT WANT IT TO DO IF THEIR ISN'T DATA IN COLUMN A, ROW X (X BEING WHICH EVER ROW IT'S ON)

any idea?

Joshua

by: schutnikPosted on 2003-05-23 at 07:55:36ID: 8572403

why on earth do you have For A = 1 to 1, etc. in there?

This doesn't do anything at all (except set A to 1, then increment it and stop looping).

Also, it's generally not a good idea to use "ActiveCell" and "Select" all over the place. You can typically change your code to not change the current selection. Then it doesn't "forget" where you were, and it also doesn't take nearly as long to execute (not as much screen updating and moving around).

(from loop A)

ActiveCell.FormulaR1C1 = "=VLOOKUP(R[-1]C1,'Imported Data'!C3:C6,2,FALSE)"
ActiveCell.Offset(1, 0).Select

you can remove the loop (For and Next lines) and change the code for the outer For loop to:

(make sure that ActiveCell on entry to this loop points to the cell with the information in it (the FQDN))

z = 0
Do While Not IsEmpty(ActiveCell.Offset(z*4).Value)
For i = 1 to 3
ActiveCell.Offset(z*4, i).FormulaR1C1 = "=VLOOKUP(R[-"&i&"]C1,'Imported Data'!C3:C6,"&(i+1)&",FALSE"
Next i
Loop

I still wonder why you weren't using my code... With my code, you don't even need to worry about these formulas, everything is populated automatically. Can you give me a hint why you don't like it?

by: schutnikPosted on 2003-05-23 at 07:56:44ID: 8572421

Oops, before the Loop, you need z = z + 1.

Sorry, I always forget that... Don't run this code unless you put that in there (it'll run forever).

by: schutnikPosted on 2003-05-23 at 07:57:47ID: 8572431

Ok, let's try this again... Before the line "Loop", that is.

the final loop should look like

z = 0
Do While Not IsEmpty(ActiveCell.Offset(z*4).Value)
For i = 1 to 3
ActiveCell.Offset(z*4, i).FormulaR1C1 = "=VLOOKUP(R[-"&i&"]C1,'Imported Data'!C3:C6,"&(i+1)&",FALSE"
Next i
z = z + 1
Loop

Sorry for the confusion.

by: duemesPosted on 2003-05-23 at 08:10:53ID: 8572547

Syntax error on: ActiveCell.Offset(z*4, i).FormulaR1C1 = "=VLOOKUP(R[-"&i&"]C1,'Imported Data'!C3:C6,"&(i+1)&",FALSE"

by: schutnikPosted on 2003-05-23 at 08:13:30ID: 8572571

There shouldn't be, but try putting spaces (on both sides) around the ampersands (&). Sometimes VB is pissy about that.

Are you ever going to answer my question?

by: duemesPosted on 2003-05-23 at 08:28:25ID: 8572701

schutnik:

Here is my xls workbook I am working on - with data changed to protect our private data - http://www.joshuadumas.com/work/trending.xls can you please take a look and let me know.

THANKS!

by: schutnikPosted on 2003-05-23 at 08:38:37ID: 8572811

Here's the complete contents of that macro adjusted to fix some problems... I ask again, why aren't you using the other code I sent you? It does everything for you and even keeps track of where to copy the data to the next time. It'll even add newly appearing IPs to the list and create the state pages for you automatically.

Range("A3").Select

z = 0

Do While Not IsEmpty(ActiveCell.Offset(z * 4).Value)
For i = 1 To 3
ActiveCell.Offset(z * 4 + i, 1).FormulaR1C1 = "=VLOOKUP(R[-" & i & "]C1,'Imported Data'!C3:C6," & (i + 1) & ",FALSE)"
Next i
z = z + 1
Loop

Columns(ActiveCell.Column).Copy
Columns(ActiveCell.Column).PasteSpecial Paste:=xlValues
Application.CutCopyMode = False

by: duemesPosted on 2003-05-23 at 08:42:48ID: 8572837

the reason I am not using it, is because in the tmp tabs has the formula so when you run over 20,000 lines of code (for Concatenate and Delete_CBC) it take over 40-45 minutes because its updating everything line-by-line when it runs throughout the script..

by: duemesPosted on 2003-05-23 at 08:45:25ID: 8572859

ok with this last update that you made...everything works great, but when you run it once, then modify the data (as I will be doing 7 days a week) it dosent move over one column.....hummmm

by: duemesPosted on 2003-05-23 at 08:50:13ID: 8572893

and its also pasting the values in column a, and not in the cells it just got the numbers for

by: schutnikPosted on 2003-05-23 at 09:06:10ID: 8573011

wow...

I can't believe it's that slow (well, actually I can, but I'm not willing to take the time to make it faster).

This should fix your problems with not moving over and copying the wrong cells.

Range("A3").Select
x = Range("A4").End(xlToRight).Column
If x >= 255 Then x = 2

z = 0

Do While Not IsEmpty(ActiveCell.Offset(z * 4).Value)
For i = 1 To 3
ActiveCell.Offset(z * 4 + i, x).FormulaR1C1 = "=VLOOKUP(R[-" & i & "]C1,'Imported Data'!C3:C6," & (i + 1) & ",FALSE)"
Next i
z = z + 1
Loop

Columns(ActiveCell.Column + x).Copy
Columns(ActiveCell.Column + x).PasteSpecial Paste:=xlValues
Application.CutCopyMode = False

by: duemesPosted on 2003-05-23 at 09:11:19ID: 8573041

oh THATS great!!!!! Im serious, but why if it runs for the first time, does it pull the info on column C and NOT B, but if their is info on B it's fine? Any idea......OH MY GOODNESS...YOUR THE BEST!

by: schutnikPosted on 2003-05-23 at 09:15:45ID: 8573087

change the

If x >= 255 Then x = 2

to

If x >= 255 Then x = 1

...

sorry. Just bein' dumb today.

by: duemesPosted on 2003-05-23 at 09:23:38ID: 8573129

Cool......great...all done!....in the next day or so I am going to post another question asking to see how would I go about (meaning the best way) to compare records in Imported Data and if it's not in any of the sheets, then copy that row to a newly made sheet, or would be best to copy to the correct sheet...any idea?

by: schutnikPosted on 2003-05-23 at 09:27:11ID: 8573148

This is where the code that I used before comes in. Unfortunately, as you said, it's pretty slow.

No matter what you do, I think you'll find that this will be slow as well. It may be best to try to modify the code I gave you before so that it's using Excel functions to do the lookups rather than the VB loops that it's currently using.

Kelly

20120131-EE-VQP-002

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EXCEL MACRO: VLOOKUP & OFFSET

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Miscellaneous Programming

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