Question

How to trigger a vba macro automatically in Outlook before sending an e-mail?

Asked by: Lime_Sweden

I have a macro that helps me do a specific control in an e-mail, that works perfect. What a now would like to do is to run the macro automatically just before the mail is sent. Right now I click ones to run the macro, and then one click on the send button (I would like the macro to run when the new mail opens or just before it is sent). Is there any way to use something like ItemSend or can I maybe trigger the macro when the mail opens similar to Document Open in Word? (I´m new into vba in Outlook but have worked a little bit with vba in Word and Excel.) /stefan

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Asked On
2009-09-01 at 05:15:44ID24697624
Topics

Miscellaneous Programming

,

SendMail Email Server

,

Outlook Groupware Software

Participating Experts
1
Points
500
Comments
3

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Answers

 

by: BlueDevilFanPosted on 2009-09-01 at 18:24:49ID: 25237557

Hi, stefan.

You can use ItemSend if you want to trigger the code as the item is being sent.  It's difficult to say if that will work for you without knowing what your macro does.  It's also possible to run the macro as an item is opened.  That could be more of a problem though since the macro would run for every message you open each time you open it.

 

by: Lime_SwedenPosted on 2009-09-02 at 07:11:16ID: 25241232

Thanks for your answer BlueDevilFan!
I´ve tried to use ItemSend and also ItemLoad but get stuck. Probably by using it the wrong way&  but the background is that I´m using my macro to replace/clean up the To field from a specific code that is imported together with an e-mail address from another program (of course Outlook does not accept this code as an address, wherefore I cant send the e-mail, but I can´t erase the code from the other program). So by using my macro manually it works perfect/cleans the "To" field, but now I want to minimize just one (run macro) click?
Down below you can see my code/macro. The solution I´m most into is to use ItemSend, but because Outlook does the control of the addresses in the To field before my macro runs, I get stuck. /stefan

Public Sub CleanEmailAdressFromKONTAKT()
    Dim strg As String
    Dim olkMsg As Outlook.MailItem
       
    'Get the currently open message
    Set olkMsg = Outlook.Application.ActiveInspector.CurrentItem
    
    strg = olkMsg.To
    strg = VBA.Replace(strg, "<Person.E-post>", "")
    strg = VBA.Trim(strg)     
    olkMsg.To = strg       'Now there´s just an correct e-mail address left in this field that Outlook will accept!
    
    'Destroy the object to avoid memory leaks
    Set olkMsg = Nothing
End Sub

                                              
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by: BlueDevilFanPosted on 2009-09-02 at 18:01:29ID: 25247125

You're welcome, Stefan.

You can use your code in, or call it from, ItemSend.  It just requires a bit of modification.  The key is to remember that the "To" property is just a visual representation of the message's addressees.  The actual addresses are in the Recipients collection.  Instead of removing the name/address from To loop through the Recipients collection and delete the Recipient object with the unwanted name/address.  Remember to save the item before exiting ItemSend.

20120131-EE-VQP-002

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