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09.07.2008 at 10:58PM PDT, ID: 23711176
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9.8

Audit Trail on an unbound form

Asked by Destiny947 in Access Coding/Macros, Access Forms

Tags: , , ,

Hi,

I am trying to adapt the audit trail function from the Northwinds database that is on the Customer Details form. This memo field is bound to the Updates field in the Customers table.

The form I am trying to adapt this to has unbound fields that are populated and their related table fields updated through VBA. There are multiple tables that the fields relate to.

How can I adapt this code for an unbound memo field on a tabbed form to create an audit trail?

Thanks.Start Free Trial
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Function AuditTrail()
On Error GoTo Err_Handler
    
    Dim MyForm As Form, C As Control, xName As String
    Set MyForm = Screen.ActiveForm
 
    'Set date and current user if form has been updated.
    MyForm!Updates = MyForm!Updates & Chr(13) & Chr(10) & _
    "Changes made on " & Now & " by " & CurrentUser() & ";"
 
    'If new record, record it in audit trail and exit sub.
    If MyForm.NewRecord = True Then
        MyForm!Updates = MyForm!Updates & Chr(13) & Chr(10) & _
        "New Record """
    End If
 
    'Check each data entry control for change and record old value of Control.
    For Each C In MyForm.Controls
        
    'Only check data entry type controls.
    Select Case C.ControlType
        Case acTextBox, acComboBox, acListBox, acOptionGroup
            ' Skip Updates field.
            If C.Name <> "Updates" Then
    
            ' If control was previously Null, record "previous value was blank."
                If IsNull(C.OldValue) Or C.OldValue = "" Then
               '     MyForm!Updates = MyForm!Updates & Chr(13) & _
               '     Chr(10) & C.Name & "--previous value was blank"
                    
                ' If control had previous value, record previous value.
                ElseIf IIf(IsNull(C.Value), "", C.Value) <> C.OldValue Then
                    MyForm!Updates = MyForm!Updates & Chr(13) & Chr(10) & _
                    "-" & C.Name & " changed from " & C.OldValue & " to " & C.Value
                End If
            End If
        End Select
    Next C
 
TryNextC:
    Exit Function
      
Err_Handler:
    If Err.Number <> 64535 Then
        MsgBox "Error #: " & Err.Number & vbCrLf & "Description: " & Err.Description
    End If
    Resume TryNextC
End Function
[+][-]09.07.2008 at 11:18PM PDT, ID: 22414962

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About this solution

Zones: Access Coding/Macros, Access Forms
Tags: Microsoft, Access, 2003, VBA
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Solution Provided By: peter57r
Participating Experts: 2
Solution Grade: A
 
 
[+][-]09.07.2008 at 11:23PM PDT, ID: 22414973

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[+][-]09.08.2008 at 01:02AM PDT, ID: 22415317

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[+][-]09.08.2008 at 02:55AM PDT, ID: 22415786

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[+][-]09.08.2008 at 07:11AM PDT, ID: 22417505

Often, when Experts are collaborating with members who have asked questions, they will request additional information about the problem. Askers respond with an author comment like this one.

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