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09.30.2008 at 07:35AM PDT, ID: 23774740
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8.7

Microsoft Access Form needed to Query data from 3 tables and if not found allow user to enter new information into 1 of the 3 tables

Asked by sierra810 in Access Forms, Microsoft Access Database, Access Coding/Macros

Tags: , ,

Hello:
I know how to write my access queries and create tables in access BUT I am TOTALLY new to using microsoft access forms. I normally use excel macros to do whatever I need to automate in my excel files and since my boss knows I can do excel macros he figures this should be easy for me to do :( .

I need to keep track of inventory that we have on hand and since the files can be very large I need to do it in access.

I have 3 tables in Access. All contain the SAME EXACT COLUMNS just different data entries. The 3 tables are  INVENTORY , ORACLE, COMICDATA. What I need to do is

The user should enter a UPC number into a FORM either by hand or scanning it in.

The Form should then search the INVENTORY TABLE first.
IF the UPC is found then just increment the column named INV-ACTUAL and prompt the user for the next UPC number for searching.

If the UPC IS NOT found in the INVENTORY TABLE then search the ORACLE TABLE.
IF the UPC IS found in the ORACLE table then copy the entire line of data found in the Oracle table over to the INVENTORY TABLE AND increment the column named INV-ACTUAL.

If the UPC IS NOT found in the INVENTORY TABLE NOR THE ORACLE TABLE then check the COMICDATA table.
IF the UPC IS found in the COMICDATA table then copy the entire line of data found in the COMICDATA table over to the INVENTORY TABLE AND increment the column named INV-ACTUAL.

If the UPC IS NOT found in INVENTORY , ORACLE, nor COMICDATA then prompt the user saying that it is not found in any of the 3 tables and bring up a form with all the fields of data from the INVENTORY TABLE and allow the user to enter the data and append the new data to the INVENTORY table.

NOTE:  The ORACLE and COMICDATA tables NEVER CHANGE. Only the INVENTORY table will grow and be updated.

I am attaching shortened versions of the 3 tables any help anyone can give me is greatly appreciated. I have to have this done by Friday of this week and I dont even know where to begin. Since I know nothing about forms please be clear in the steps that I need to click to do the work. THANK YOU ALL in advance for your help!!!
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Attachments:
 
INVENTORY.xls (39 KB) (File Type Details) 
Inventory file
 
 
ORACLE.xls (16 KB) (File Type Details) 
Oracle File
 
 
COMICDATA.xls (16 KB) (File Type Details) 
ComicData file
 
[+][-]09.30.2008 at 08:10AM PDT, ID: 22606096

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[+][-]09.30.2008 at 08:22AM PDT, ID: 22606226

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[+][-]09.30.2008 at 08:25AM PDT, ID: 22606266

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About this solution

Zones: Access Forms, Microsoft Access Database, Access Coding/Macros
Tags: Microsoft, Access, 2003
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Solution Provided By: capricorn1
Participating Experts: 2
Solution Grade: A
 
 
[+][-]09.30.2008 at 11:20AM PDT, ID: 22607972

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[+][-]10.05.2008 at 02:57AM PDT, ID: 22643927

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