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01.16.2008 at 07:16AM PST, ID: 23087143
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How to Best Share QuickBooks Company File in 2 Locations
Tags: Intuit, QuickBooks, Pro, Networking 2 Locations
We have 3 quickbooks company files used between 3 people.  We have 2 accountants that need to use the company file while away from the office, as well as a secretary at our office.  All 3 people have high speed 768kupstream/7mbit downstream broadband.

What is the best way to share the company file so we can all edit it at the same time?

1.  Using LogMeIn/VNC?
2.  Using RDP?
3.  Other?

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Question Stats
Zone: Software
Question Asked By: buckstaff
Solution Provided By: ryansoto
Participating Experts: 3
Solution Grade: A
Views: 71
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01.16.2008 at 07:24AM PST, ID: 20672612

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01.16.2008 at 07:58AM PST, ID: 20672957

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01.16.2008 at 08:05AM PST, ID: 20673030

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01.16.2008 at 08:57AM PST, ID: 20673610

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01.16.2008 at 10:38AM PST, ID: 20674676

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01.16.2008 at 10:46AM PST, ID: 20674735

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04.02.2008 at 06:33PM PDT, ID: 21269122

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04.02.2008 at 06:53PM PDT, ID: 21269195

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04.02.2008 at 07:35PM PDT, ID: 21269362

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04.02.2008 at 07:41PM PDT, ID: 21269379

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01.16.2008 at 07:24AM PST, ID: 20672612
Set up a terminal server so they can all rdp to it (if this isnt done already)
Then when they log in they will have the option to choose which company file to use.
Of course you will need to load quickbooks on the machine they rdp into
 
01.16.2008 at 07:58AM PST, ID: 20672957
Can Quickbooks Pro 2008 be RDP'd to, or would they need the enterprise edition?

Do I have to have Windows Server 2003 to run a terminal server, or can I do it with Windows XP Pro?
 
01.16.2008 at 08:05AM PST, ID: 20673030
You need to have 2003 to run terminal server.
As far as versions go it really doesnt matter.  Which ever version will support more than one user at a time, which I believe both version do.  Enterprise just allows more users and has more features.

QB works a couple of ways.  You can load the files (and where the company files are stored on one machine) then load the client (the front end that connects to the backend machine) on the terminal server.
Or you could load the entire application on the terminal server so when users log in they start the application and away they go.
Accepted Solution
 
01.16.2008 at 08:57AM PST, ID: 20673610

Rank: Genius

-QuickBooks 2008 pro and higher, has built-in remote access capabilities.
-Prior versions can be run on the terminal server but you have to modify permissions. Please advise if you wish to do so and we can provide the details.
-If only one user at a time or you have multiple PC's to which you can grant access, you can use remote desktop on an XP pro machine.

Performance with remote desktop/terminal services will be much better than LogMeIn, VNC or other applications.

If you are going to have multiple users connecting/using the same QuickBooks data file simultaneously, you need to have the Premier or Enterprise versions which allow multi-user mode. This is regardless of weather using terminal server or multiple workstations.
Assisted Solution
 
01.16.2008 at 10:38AM PST, ID: 20674676
since there will only be 3 people involved, wouldn't it be silly to buy an expensive server, when I could just RDP to an XP Pro machine?

I'll find out how important multiuser access is.  Thanks guys
 
01.16.2008 at 10:46AM PST, ID: 20674735

Rank: Genius

If it is one user at a time, agreed, only an XP PRO workstation is necessary.

3 simultaneous users can use 3 workstations, might still be cheaper.

You could also make an XP like a terminal server using WinConnect Software. 3 users for $299
http://www.thinsoftinc.com/product_thin_client_winconnect_server_xp.aspx

Keep in mind all require XP pro, not home.
 
04.02.2008 at 06:33PM PDT, ID: 21269122
i have qb 2008 premier (4 user) will not run under domain, workgroup ok
 
04.02.2008 at 06:53PM PDT, ID: 21269195

Rank: Genius

Sorry I don't know what you mean by; "will not run under domain, workgroup ok". Most installations of QB 2005-2008 premier are running under domains.
 
04.02.2008 at 07:35PM PDT, ID: 21269362
exactly, the machines directly logging into the domain are terribly slow running qb2008 and the one machine that attaches to the domain (workgroup) runs fast. that looks look like a dns issue, but all the other software on the pdc run at a normal speed qb 2008 dies on the secondary server.
 
04.02.2008 at 07:41PM PDT, ID: 21269379

Rank: Genius

>>"the one machine that attaches to the domain (workgroup)"
Is it a domain, or is it a workgroup? They are two different configurations. Neither should affect QB performance.

We "talked" earlier about different remote connection scenarios, how are these users connecting to the data, localy, over a VPN, RDP, Terminal services???
 
 
04.08.2008 at 11:24AM PDT, ID: 21308062
Thanks buckstaff.
Cheers !
--ob
 
 
 
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