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04.23.2008 at 09:12AM PDT, ID: 23347206
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9.8

Outlook 2003 custom rules

Zone: Outlook Groupware Software
Tags: Microsoft, Outlook, 2003
I am looking for a way to set up a rule with a "not" command.

Specifically I want all emails that are sent to an email address forwarded to another one.  However I only want new emails not reply's or forwards.  

I was hoping to add a rule for RE: and FW: not in the subject line but Im not sure if this is possible.
Is there a way to do this? Or better solution?
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Question Stats
Zone: Software
Question Asked By: crownit
Solution Provided By: BlueDevilFan
Participating Experts: 1
Solution Grade: A
Views: 5
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04.25.2008 at 06:21PM PDT, ID: 21444129

Rank: Genius

BlueDevilFan:

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04.29.2008 at 09:18AM PDT, ID: 21463682
crownit:

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05.02.2008 at 01:17PM PDT, ID: 21489756

Rank: Genius

BlueDevilFan:

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04.25.2008 at 06:21PM PDT, ID: 21444129

Rank: Genius

BlueDevilFan:
Hi, crownit.

Outlook rules do not have a "not" capability.  It is possible with a bit of scripting though.  Is that an option?
 
04.29.2008 at 09:18AM PDT, ID: 21463682
crownit:
Scriptin would be an option for sure.

Anyone have any useful links that could help?
 
05.02.2008 at 01:17PM PDT, ID: 21489756

Rank: Genius

BlueDevilFan:
Something like the code below should take care of this.  Follow these instructions to use this.

1.  Start Outlook
2.  Click Tools->Macro->Visual Basic Editor
3.  If not already expanded, expand Microsoft Office Outlook Objects and click on ThisOutlookSession
4.  Copy the code below and paste it into the right-hand pane of the VB Editor window
5.  Edit the code making the changes per the comments I embeded in the code
6.  Click the diskette icon on the toolbar to save the changes
7.  Close the VB Editor
8.  Click Tools->Macro->Security
9.  Set the Security Level to Medium.  
10.  Close Outlook
11.  Start Outlook
12.  Outlook will display a dialog-box warning that ThisOutlookSession contains macros and asking if you want to allow them to run.  Say yes.

Here's how this works.

1.  When Outlook launches the code begins watching the inbox for messages.
2.  When a message arrives, the ItemAdd event is triggered firing the code.
3.  The code examines the subject line of the message checking to see if the left two characters are FW or RE.  If they are, then nothing happens.  If they are, then go to step #4.
4.  The code forwards the message to the designated address.

Two things you should know about this process.

1.  This will forward every message that isn't a reply or forward.  If you only want it to forward certain messages, then the code has to have one or more conditional statements added to it.

2.  Send a message from code is going to trigger Outook's built in security.  The result will be a pop-up dialog-box warning that an application is attempting to send on your behalf and asking for your permission to allow it to continue.  That means clicking a button each time the code executes.  That kills this from being an automatic process.  Outlook security cannot be turned off, but there are two workarounds.  Both are third-party products that are not free.  One is called ClickYes (http://www.contextmagic.com/express-clickyes).  It's a small application that sits in the system tray watching for that security dialog-box.  When one appears it clicks Yes for you.  The other is Outlook Redemption (http://www.dimastr.com/redemption).  Redemption is a component that allows you to circumvent Outlook security in a safe way.
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Dim WithEvents olkFolder As Outlook.Items
 
Private Sub Application_Quit()
    Set olkFolder = Nothing
End Sub
 
Private Sub Application_Startup()
    Set olkFolder = Session.GetDefaultFolder(olFolderInbox)
End Sub
 
Private Sub olkFolder_ItemAdd(ByVal Item As Object)
    Dim olkForward As Outlook.MailItem
    If (Not Left(Item.Subject,2) = "FW") And (Not Left(Item.Subject,2) = "RE") Then
        Set olkForward = Item.Forward
        'Change the address on the following line
        olkForward.Recipients.Add "someaddress@company.com"
        olkForward.Send
    End If
End Sub
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