Question

Duplicate emails in Outlook since installing BES

Asked by: kambizj

Hi,

I have a similar question up elsewhere on the forums covering two issues which I initally thought were linked so apologies if you've seen this elsewhere. I've now posted separaetly as think they are distinct issues.

Basically we recently installed a BES, 4.1.6 mr 5 and one of our users who has been provided with a Blackberry has reported that he's receiving duplicates of some emails. There doesn't seem to be a pattern to why the duplicates are occuring i.e. different senders, different domains, different recipients, different subject lines etc. I've disabled all but a few rules and of those that are running they are set to stop processing once completed and don't seem to be applying to the affected messages.

We've also traced the emails and only one email is going through the exchange box so the duplication isn't happening at the senders end. Also whilst the duplicate emails are appearing in Outlook they are not appearing on the Blackberry.

Now I'm not sure what else I should be looking for, any advice would be much appreciated.

Also the rest of our setup is as follows Exchange 2003 Enterprise Edition SP2, Outlook 2003 SP3 running in non cached mode.


 

This Question has been solved and asker verified All Experts Exchange premium technology solutions are available to subscription members.

Subscribe now for full access to Experts Exchange and get

Instant Access to this Solution

  • Plus...
  • 30 Day FREE access, no risk, no obligation
  • Collaborate with the world's top tech experts
  • Unlimited access to our exclusive solution database
  • Never be left without tech help again

Subscribe Now

Asked On
2009-07-05 at 08:54:11ID24544928
Tags

Microsoft Outlook 2003

,

Duplicates

Topics

Outlook Groupware Software

,

Exchange Email Server

,

Blackberry Operating System

Participating Experts
2
Points
0
Comments
8

Trusted by hundreds of thousands everyday for fast, accurate and reliable tech support.

  • "The time we save is the biggest benefit of Experts Exchange to Warner Bros. What could take multiple guys 2 hours or more each to find is accessed in around 15 minutes on Experts Exchange." Mike Kapnisakis, Warner Bros.
  • "Our team likes having a resource that is more secure than just using Google and most experts using this service really know their stuff. It's nice to look here first versus using Google." Dayna Sellner, Lockheed Martin
  • "Anytime that I've been stumped with a problem, 9 out of 10 times Experts Exchange has either the accepted solution or an open discussion of the potential solution to the problem." Kenny Red, eBay Inc.

See what Experts Exchange can do for you.

Got a question?

We've got the answer.

Experts Exchange has been collecting answers to technology questions since 1996…3 million and counting! If you have a question, chances are we already have your answer.

Screenshot of Experts Exchange Knowledgebase

Need individual assistance?

Our experts are ready to help.

If you can't find the exact answer you're looking for, ask our exclusive community of 50,000 experts. You’ll get a personalized answer from a trusted professional.

Screenshot of Experts Exchange Knowledgebase

Want to learn from the best?

Read articles from industry experts.

Thousands of free tech tips, tricks, how-to’s and tutorials are available in our peer reviewed articles section. See for yourself how smart our experts are, no login required.

Screenshot of an Article

Working on a long term project?

Store your work and research.

Save solutions to your questions, answers you’ve discovered through searching plus helpful articles in your personal knowledgebase for easy future access.

Screenshot of Experts Exchange Knowledgebase

Access the answers to your technology questions today.

Subscribe Now

30-day free trial. Register in 60 seconds.

What Makes Experts Exchange Unique?

Members of the expert community talk about why the experience at Experts Exchange is different than what you will find anywhere else.

Trusted by the world's most respected brands.

image of each brand's logo

Faithfully serving IT professionals since 1996.

Experts Exchange Logo

Try it out and discover for yourself.

Subscribe Now

30-day free trial. Register in 60 seconds.

Related Solutions

  1. blackberry outlook
    I have a blackberry phone that when i send emails from my microsoft outlook box automatically put in a signature but the signature is double spaced for soem reason. My automatic in outlook is single spaced and I dont know how to correct this.
  2. Duplicate emails in Outlook for account synchronized with B…
    1) User has Blackberry Curve 8300. 2) Email is hosted by LiveOffice. Hosted Exchange set up for POP3 access. User is not subscribed to a FULL Exchange plan. 3) LiveOffice hosts BES. 4) User has Outlook 2003 getting email via POP3. Outlook is configured to leave messages on...
  3. duplicate in Blackberry Address Book
    I installed a new BES server and upon activation everything is fine except it creates two to five duplicate names in the address book. I thought it was becuase thier was duplicates in the outlook address book but that not the fact. Is there anyway to clean out the address boo...
  4. Blackberry & Outlook Problems
    Hi, We recently started trialling Blackberry's at my firm and it's all gone well except that since installing the BES one of our users has started to experience problems in Outlook. This happens on both his desktop computer and via terminal services. Basically the two probl...
  5. Blackberry duplicate contacts but not in Outlook
    I have modified a few contacts in Outlook to update contact info, and now on my blackberry I have duplicate contacts of the person I modified. One of the contacts has the old information. What could be causing the contact to not over write the existing one? This is Outlook ...

Free Tech Articles

  1. WARNING: 5 Reasons why you should NEVER fix a computer for free.
    It is in our nature to love the puzzle. We are obsessed. The lot of us. We love puzzles. We love the challenge. We thrive on finding the answer. We hate disarray. It bothers us deep in our soul. W...
  2. SCCM OSD Basic troubleshooting
    SCCM 2007 OSD is a fantastic way to deploy operating systems, however, like most things SCCM issues can sometimes be difficult to resolve due to the sheer volume of logs to sift through and the dispe...
  3. Migrate Small Business Server 2003 to Exchange 2010 and Windows 2008 R2
    This guide is intended to provide step by step instructions on how to migrate from Small Business Server 2003 to Windows 2008 R2 with Exchange 2010. For this migration to work you will need the fo...
  4. Create a Win7 Gadget
    This article shows you how to create a simple "Gadget" -- a sort of mini-application supported by Windows 7 and Vista. Gadgets can be dropped anywhere on the desktop to provide instant information, ...
  5. Outlook continually prompting for username and password
    There have been a lot of questions recently regarding Outlook prompting for a username and password whilst using Exchange 2007. There are a few reasons why this would happen and I will try to cover t...
  6. Backup Exchange 2010 Information Store using Windows Backup
    There seems to be quite a lot of confusion around the ability to backup Exchange 2010 using the built in Windows Backup feature. This stems from the omission of this feature prior to Exchange 2007 s...

Cloud Class Webinars

  1. Avoiding Bugs in Microsoft Access
    Alison Balter takes and in-depth look at avoiding bugs in Access. In this webinar you will learn about using the immediate window to debug your applications, invoking the debugger, using breakpoints to troubleshoot, stepping through code, setting the next statement to execute, ...
  2. Top 10 Best New Features in Visio 2010
    Scott Helmers gives live demonstrations of the top 10 new features in Visio 2010. This webinar will teach you how to create compelling diagrams by adding shapes to the page with a single click, linking the shapes in a diagram to data in Excel (or SQL Server, or SharePoint), ...
  3. IT Consultant Business Secrets Revealed
    Michael Munger, Experts Exchange tech pro and IT consultant, pulls back the curtain on his very successful businesses and answers question on every IT consultant and business owner should know about. He shares secrets on what he did to solve the 5 most common problems in IT, ...
  4. Disaster Recovery and Business Continuity
    Quest CTO, Mike Billon, gives an overview of the steps involved in building a dunamic disaster recovery plan. Through case studies and an examination of software/hardware tooles for monitoring and testing, you'll gain a better understandin of where you are, where you want ...
  5. Organize Your Visio Diagrams with Containers and Lists
    Scott Helmers uses cross functional flowcharts, wireframe diagrams, data graphic legends and seating charts to teach you: how to ustilize all three new structured diagram components in Visio 2010, the best practices for organizeing shapes in previous version of Visio, how to organize ...
  6. How to Us Objects, Properties, Events and Methods in Microsoft Access
    Alison Dalter gives an in-depbth look at objects, properties, events and methods in Microsoft Access. In this webinar you will learn about using the object browser, referring to objects, working with properties and methods, working with object variables, understanding the ...

Join the Community

Give a Little. Get a Lot.

Join the community of experts here and help other tech pros by answering question in your area of expertise. You can earn FREE access to all Experts Exchange's premium features and resources.

Join the Community

Answers

 

by: SubsunPosted on 2009-07-05 at 09:21:24ID: 24780417

Try this
Open user outlook profile and Backup outlook rules if any > Close outlook run outlook.exe /cleanrules and open user outlook profile > Try to reproduce the issue.

http://www.slipstick.com/rules/backup.htm

 

by: SubsunPosted on 2009-07-05 at 09:29:41ID: 24780442

 

by: saakar_raoPosted on 2009-07-05 at 09:32:51ID: 24780453

Seems to be an Issue with Temp Tables...

Temp Tables
--------------------
The Exchange Temp tables are special-purpose subfolders of the SMTP service's logon
to the Message Database. They are used for the creation of the bifurcated messages
in the message categorizer, and as temporary storage for SendQ-submitted mail
messages if SMTP cannot keep up with the processing of SendQ mail. When the SMTP
service logs in to the Message Database, it forces an enumeration and submission of
mail in the temp tables. Old messages may be found in the temp tables for one of
the following reasons:

" An error occurs each time the particular message is processed. For example, the
Information Store may return a retry-able error when an attempt is made to relay
the message, or the connector to the message destination is unavailable.
" The message was categorized to go to a specific Message Database for local
delivery, but the Message Database is no longer available.
" An unknown or unexpected behavior caused by message damage


How to use MFCMapi to re-create TempTables
---------------------------------------------------------------------

# We need to clear out any messages that are in the SMTP Mailbox in the Information
Store. To do this we can use mfcmapi.exe

# Run the MFCMapi utility, click OK on the splash screen, and then perform the
following to logon to the Mailbox Stores SMTP Mailbox.

1. From the Session menu choose Logon and Display Stores.
2. From the MDB, Open menu, select Get Mailbox Table
3. Double-click on SMTP mailbox. Click the plus sign next to the Root Container.
4. Select the TempTable#1 container, and from the Folder menu, select Delete
Folder.
5. Click to select the box Hard Deletion, and then click OK.

# Close the MFCMapi windows and then restart the SMTP service.

 

by: kambizjPosted on 2009-07-05 at 10:44:23ID: 24780693

Thanks, have tried both tips. Will have to wait and see what happens.

Thanks

 

by: saakar_raoPosted on 2009-07-05 at 15:11:32ID: 24781458

Are these duplicate emails appearing in OWA as well, or is it limited to Outlook only?
What about the devices themselves, are they showing multiple copies as well??

Check with
http://www.blackberry.com/btsc/search.do?cmd=displayKC&docType=kc&externalId=KB13528&sliceId=SAL_Public&dialogID=38485282&stateId=1%200%2073076449

Check Cause 4

 

by: kambizjPosted on 2009-07-05 at 23:52:29ID: 24783064

Hi,

Unfortunately another duplicate email has cropped up.

The duplicates appear in Outlook and OWA but not on the Blackberry. I don't think it's cause 4 as Exchange tracking tools are only showing one email being sent.

Any other ideas?

 

by: kambizjPosted on 2009-07-06 at 01:35:56ID: 24783428

Actually ignore the previous message. This instance of a duplicate was a a result of the sender sending it out twice. Fingers crossed we don't get anymore

 

by: kambizjPosted on 2009-07-12 at 03:48:17ID: 24833922

Hi,

Just as an update after quite a bit more testing it seems the duplication was linked to the other problem we are having.

Basically the user has his outlook set to attach the original message to replys and forwards. Now when he replies to some messages he gets an error saying the original item is in use in another window and does he want to make a copy. Sometime when he clicks yes a duplicate is created.

We're going to concentrate on why the first issue is happening and whether there is a solution to that, i.e. maybe just not allowing attaching the original message as an attachment, as we've had no problems with that.

Thanks for your help

20120131-EE-VQP-002

3 Ways to Join

30-Day Free Trial

The Experts

98% positive feedback on 31,087 answers since March 2000. angeliii is a Microsoft Most Valuable Professional for his work with MS SQL Server & Develoment.

He has also proven his knowledge of Visual Basic Programming, PHP Scripting and Oracle Databases.

The Experts

97% positive feedback on 10,752 answers since July 2000. lrmoore has more than 18 years experience in the networking industry.

The six-time Mircosoft MVPs specialties include firewalls, virtual private networking, and network management.

Testimonials

"...and excellent source for support... Kind of like having your very own IT dept." Electriciansnet

Testimonials

"I was apprehensive at signing up at first. However... it has already made my life as an IT administrator much easier." JaCrews

Testimonials

"WOW! You guys have great, active, and knowledgeable people on here." moore50

Business Clients

Business Clients

In the Press

"If you’ve got a question... Experts Exchange can supply an answer.”

In the Press

"...an invaluable aid for both IT professionals and those who require tech support."

In the Press

"where IT professionals provide quick answers on just about any topic"

Business Account Plans

Loading Advertisement...