Question

How do I save incoming email attachment to a specific folder

Asked by: Amreska

I would like to save incoming email excel attachment into specific folder. The excel file name will have the following example name format: John_Mary_Steve_200908.xls or John_Mary_Steve_200908-01.xls .    I want the macro to pick the keyword "200908" or "200908-01"and put it in the folder named August 2009.  Because 200908 corresponds to August 2009.   I have a macro below that works for John_Mary_Steve_200908.xls and not for John_Mary_Steve_200908-01.xls

Thanks,
Amreska

Sub saveXLAttachments(mai As MailItem)
Dim dosFolderPath As String
Dim tmpFolderPath As String
Dim intIncrement As Integer
Dim intAtt As Integer
Dim att As Attachment
Dim fn As String
Dim ft As String
Dim fso As Object
 
    dosFolderPath = "c:\deleteme"
    If Right(dosFolderPath, 1) <> "\" Then dosFolderPath = dosFolderPath & "\"
    Set fso = CreateObject("scripting.filesystemobject")
    For intAtt = mai.Attachments.Count To 1 Step -1
        Set att = mai.Attachments(intAtt)
        intIncrement = 1
        fn = Left(att.FileName, InStrRev(att.FileName, ".") - 1)
        ft = Right(att.FileName, Len(att.FileName) - InStrRev(att.FileName, ".") + 1)
        If LCase(ft) = ".xls" Then
            If Len(fn) > 6 Then
                If IsNumeric(Right(fn, 6)) Then
                    If CInt(Right(fn, 2)) > 0 And CInt(Right(fn, 2)) <= 12 Then
                        tmpFolderPath = dosFolderPath & MonthName(CInt(Right(fn, 2))) & " " & Left(Right(fn, 6), 4) & "\"
                        md tmpFolderPath, True
                        Do While fso.FileExists(tmpFolderPath & fn & "_" & intIncrement & ft)
                            intIncrement = intIncrement + 1
                        Loop
                        att.SaveAsFile tmpFolderPath & fn & "_" & intIncrement & ft
                    End If
                End If
            End If
        End If
    Next
 
Set fso = Nothing
End Sub
 
 
 
 
 
Function md(dosPath As String, Optional createFolders As Boolean) As String
Dim fso As Object
Dim fldrs() As String
Dim rootdir As String
Dim fldrIndex As Integer
Dim bolret As Boolean
    
    md = ""
    Set fso = CreateObject("Scripting.FileSystemObject")
    If Not fso.FolderExists(dosPath) Then
        fldrs = Split(dosPath, "\")
        rootdir = fldrs(0)
        If Not fso.FolderExists(rootdir) Then
            Exit Function
        End If
 
        bolret = True
        For fldrIndex = 1 To UBound(fldrs) - 1
            rootdir = rootdir & "\" & fldrs(fldrIndex)
            If Not fso.FolderExists(rootdir) Then
                If createFolders Then
                    fso.CreateFolder rootdir
                Else
                    bolret = False
                End If
            End If
        Next
        If bolret Then
            For Each fldr In fso.getfolder(rootdir).SubFolders
                If Left(fldr.Name, 2) = fldrs(UBound(fldrs)) Then
                    md = fldr.Path
                    Exit Function
                End If
            Next
        End If
        Exit Function
    End If
End Function

                                  
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Asked On
2009-10-26 at 06:12:52ID24843404
Topics

Outlook Groupware Software

,

Visual Basic Programming

Participating Experts
2
Points
500
Comments
6

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Answers

 

by: borgunitPosted on 2009-10-26 at 06:29:19ID: 25662001

maybe just finding where the number date starts will work. Find the position where the date starts with following code and then return the next 6 characters.

ie
If isnumeric(mid$(att.filename,GetFirstNumberPosition(att.FileName),6)) then

Public Function GetFirstNumberPosition(ByVal sString As String) As Long
'------------------------------------------------------------------------------
'Cycles through a string from beginning to end, returns the characters
'from that string until it reaches a number. Return zero if not found or
'empty string
'
'Example:   GetFirstNumberPosition("HIF12125") returns 4
'Caveats:
'------------------------------------------------------------------------------
Dim sTemp As String
Dim l As Long
'''''''''''''''''''''''''''''''''''''''
GetFirstNumberPosition = 0
sTemp = sString
For l = 1 To Len(sTemp)
    Select Case Asc(Mid$(sTemp, l, 1))
    Case 48 To 57
        GetFirstNumberPosition = l
        Exit Function
    End Select
Next l
End Function

                                              
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by: AmreskaPosted on 2009-10-26 at 11:04:55ID: 25664947

Hi,

This macro does not place the attached file in the folders.

Thanks,
Amreska

 

by: AmreskaPosted on 2009-10-28 at 10:00:13ID: 25685453

Any Help?

Thanks

 

by: borgunitPosted on 2009-10-28 at 10:04:30ID: 25685495

Could we see the changes to your code?

 

by: AmreskaPosted on 2009-10-30 at 08:17:39ID: 25703805

Sub saveXLAttachments(mai As MailItem)
Dim dosFolderPath As String
Dim tmpFolderPath As String
Dim intIncrement As Integer
Dim intAtt As Integer
Dim att As Attachment
Dim fn As String
Dim ft As String
Dim fso As Object
 
    dosFolderPath = "C:\Deleteme"
    If Right(dosFolderPath, 1) <> "\" Then dosFolderPath = dosFolderPath & "\"
    Set fso = CreateObject("scripting.filesystemobject")
    For intAtt = mai.Attachments.Count To 1 Step -1
        Set att = mai.Attachments(intAtt)
        intIncrement = 1
        fn = Left(att.FileName, InStrRev(att.FileName, ".") - 1)
        ft = Right(att.FileName, Len(att.FileName) - InStrRev(att.FileName, ".") + 1)
        If LCase(ft) = ".xls" Then
            If Len(fn) > 6 Then
                If IsNumeric(Right(fn, 6)) Then
                    If CInt(Right(fn, 2)) > 0 And CInt(Right(fn, 2)) <= 12 Then
                        tmpFolderPath = dosFolderPath & MonthName(CInt(Right(fn, 2))) & " " & Left(Right(fn, 6), 4) & "\"
                        md tmpFolderPath, True
                        Do While fso.FileExists(tmpFolderPath & fn & "_" & intIncrement & ft)
                            intIncrement = intIncrement + 1
                        Loop
                        att.SaveAsFile tmpFolderPath & fn & "_" & intIncrement & ft
                    End If
                End If
            End If
        End If
    Next
 
Set fso = Nothing
End Sub
 
 
 
 
 
Function md(dosPath As String, Optional createFolders As Boolean) As String
Dim fso As Object
Dim fldrs() As String
Dim rootdir As String
Dim fldrIndex As Integer
Dim bolret As Boolean
    
    md = ""
    Set fso = CreateObject("Scripting.FileSystemObject")
    If Not fso.FolderExists(dosPath) Then
        fldrs = Split(dosPath, "\")
        rootdir = fldrs(0)
        If Not fso.FolderExists(rootdir) Then
            Exit Function
        End If
 
        bolret = True
        For fldrIndex = 1 To UBound(fldrs) - 1
            rootdir = rootdir & "\" & fldrs(fldrIndex)
            If Not fso.FolderExists(rootdir) Then
                If createFolders Then
                    fso.CreateFolder rootdir
                Else
                    bolret = False
                End If
            End If
        Next
        If bolret Then
            For Each fldr In fso.getfolder(rootdir).SubFolders
                If Left(fldr.Name, 2) = fldrs(UBound(fldrs)) Then
                    md = fldr.Path
                    Exit Function
                End If
            Next
        End If
        Exit Function
    End If
End Function
 
If IsNumeric(Mid$(att.FileName, GetFirstNumberPosition(att.FileName), 6)) Then
 
Public Function GetFirstNumberPosition(ByVal sString As String) As Long
'------------------------------------------------------------------------------
'Cycles through a string from beginning to end, returns the characters
'from that string until it reaches a number. Return zero if not found or
'empty string
'
'Example:   GetFirstNumberPosition("HIF12125") returns 4
'Caveats:
'------------------------------------------------------------------------------
Dim sTemp As String
Dim l As Long
'''''''''''''''''''''''''''''''''''''''
GetFirstNumberPosition = 0
sTemp = sString
For l = 1 To Len(sTemp)
    Select Case Asc(Mid$(sTemp, l, 1))
    Case 48 To 57
        GetFirstNumberPosition = l
        Exit Function
    End Select
Next l
End Function

                                              
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by: BlueDevilFanPosted on 2009-11-04 at 17:17:44ID: 25745928

Hi, Amreska.

Try this.  I'm not clear on what all the code in the original post is for so I wrote my own solution rather than try to figure it out.  I'm also unclear on what's triggering the code.  This version is triggered by a rule.  I can change that if your need me to.

Sub SaveAttachmentsToDiskRule(Item As Outlook.MailItem)
    'Change the path on the next line to the folder you want the attachments save to.  The path must end with a backslash.'
    Const SAVE_TO_PATH = "C:\Some Folder\August 2009\"
    Dim olkAttachment As Outlook.Attachment, _
        strFilename As String, _
        objFSO As Object
    Set objFSO = CreateObject("Scripting.FileSystemObject")
    For Each olkAttachment In Item.Attachments
        If objFSO.GetExtensionName(LCase(olkAttachment.FILENAME)) = "xls" Then
            If InStr(1, olkAttachment.FILENAME, "200908") Then
                strFilename = olkAttachment.FILENAME
                intcount = 0
                Do While True
                    If Dir(SAVE_TO_PATH & strFilename) = "" Then
                        Exit Do
                    Else
                        intcount = intcount + 1
                        'Edit the file name format on the next line as desired'
                        strFilename = "Copy (" & intcount & ") of " & olkAttachment.FILENAME
                    End If
                Loop
                olkAttachment.SaveAsFile SAVE_TO_PATH & strFilename
            End If
        End If
    Next
    Set objFSO = Nothing
    Set olkAttachment = Nothing
End Sub

                                              
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