Question

Importing an Excel spreadsheet

Asked by: StuartOrd

Hi experts,

Previously you've helped me to export data from a Notes database into an Excel file. That worked great.

However now I'd like to do the reverse. I have a large Excel spreadsheet and I'd like to import each line into separate new forms in my database, which I'd like to create automatically as the import script runs. The form design already had fields to receive the data. Ideally I'd like to import into fields that can't be edited by the user to preserve data integrity.

Please can you get me started with the script needed?

Thanks,
Stuart

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Asked On
2005-07-20 at 00:42:06ID21497742
Tags

excel

,

spreadsheet

Topic

Lotus Notes

Participating Experts
3
Points
250
Comments
8

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Answers

 

by: madheeswarPosted on 2005-07-20 at 01:10:14ID: 14482246

Declarations:
Type ColStruc
      FieldName As String
      FieldDelimiter As String
End Type

Sub Initialize
'Call Terminate
      Dim xlFilename As String
      
      ExcelPath=Inputbox$("Enter Directory Path of Excel Sheets","Cleansing Import","c:\temp")
      If (ExcelPath="c:\temp") Or (ExcelPath="") Then
            Exit Sub
      End If
      ExcelPath1=Inputbox$("Enter no.of rows to export","Importing no.of Rows","0")
 '// This is the name of the Excel file that will be imported
      'xlFilename = "H:\Passport0600FinalB.xls"
      xlFilename=ExcelPath
      
      Dim session As New NotesSession
      Dim db As NotesDatabase
      Dim view As NotesView
      Dim doc As NotesDocument
      Dim row As Integer
      Dim written As Integer
      Set db = session.CurrentDatabase
      Set doc = New NotesDocument(db)
      
 '// Next we connect to Excel and open the file. Then start pulling over the records.
      Dim Excel As Variant
      Dim xlWorkbook As Variant
      Dim xlSheet As Variant
      Print "Connecting to Excel..."
      Set Excel = CreateObject( "Excel.Application.8" )
      Excel.Visible = False '// Don't display the Excel window
      Print "Opening " & xlFilename & "..."
      Excel.Workbooks.Open xlFilename '// Open the Excel file
      Set xlWorkbook = Excel.ActiveWorkbook
      Set xlSheet = xlWorkbook.ActiveSheet
      
 '// Cycle through the rows of the Excel file, pulling the data over to Notes
      Goto Records
      Print "Disconnecting from Excel..."
      xlWorkbook.Close False '// Close the Excel file without saving (we made no changes)
      Excel.Quit '// Close Excel
      Set Excel = Nothing '// Free the memory that we'd used
      Print " " '// Clear the status line
      
      
Records:
      row = 1 '// These integers intialize to zero anyway
      written =0
      
      Print "Starting import from Excel file..."
      
      Do While True '// We use a test a few lines down to exit the loop
Finish:
            With xlSheet
                  row = row + 1
                  
                  Set view= db.GetView("assetlistingviewfornotes")
                  Set doc = db.CreateDocument '// Create a new doc
                  doc.Form = "assets" 'Form name
                  'Update to Fields
                  doc.aclient_x = .Cells(row, 1).Value
                  doc.alocation_x = .Cells( row, 2).Value
                  doc.aslno_x = .Cells( row, 3).Value
                  doc.adesc_x = .Cells(row, 4).Value
                  doc.aquantity_x = .Cells(row, 5).Value
                  doc.assetshost_x="Yes"
                  doc.arem_x=""
                  doc.ajobno_x=""
                  doc.dbpath=""
                  doc.Escape="OK"
                  doc.client_x=.Cells(row, 1).Value
                  
                  Call doc.Save( True, True ) '// Save the new doc
                  written = written + 1
                  k=k+1
'Below line is cool, will print the doc being imported'
                  Print"Document Created:"+Cstr(k)
                  
                  If ExcelPath1= written Then  
                        Goto Done
                  Else
                        Goto Finish
                  End If
                  
            '      If written = 1000 Then
            '            Print written
            '            Print written & " Documents Imported"
            '            Goto Done
            '      Else
            '            Goto Finish
            '      End If
                  
            End With
            
            Print written & " records imported...", doc.assetsjobno_x(0)
            
            
      Loop
      Return
Done:
End Sub

Place this in an agent and call it in a Action button

 

by: StuartOrdPosted on 2005-07-20 at 01:23:55ID: 14482313

Gosh, you guys are fast. Sorry I won't be as fast - have to wait till I get home (complicated PC security at work reasons) before I can try this. Thanks!
Stuart

 

by: madheeswarPosted on 2005-07-20 at 01:37:41ID: 14482384

 

by: sjef_bosmanPosted on 2005-07-20 at 02:07:17ID: 14482531

If a manual Import will do, then set column headers to contain the name of the fields the data should be placed in, and convert the Excel file to a .WK4 file (Lotus 1-2-3 Worksheet file). You can also work with an import description file.

 

by: sjef_bosmanPosted on 2005-07-20 at 02:15:43ID: 14482583

It is described in the Notes CLient Help database, see "Importing Lotus 1-2-3 spreadsheet files into views". The column descriptor file with .COL extension is also described there.

 

by: StuartOrdPosted on 2005-07-21 at 09:41:32ID: 14494574

Great, thanks - my modified script isn't all that tidy but it has done the job - many thanks
Stuart

 

by: pambooPosted on 2005-08-16 at 17:51:58ID: 14688204

Hai expers,
     I have one database called salesio.nsf.  in tht nsf i want to change all values of a particular field.  (ie, stock_no,stock_name,rec_cost).  i want to change all rec_cost values.  i have one more database importio.nsf.  in this all 3 fields are available in tht nsf.  now i want to update all importio to salesio.  how i have to do . can you please advoice me.  its v.urgent. i want to close this takstoday itslef.  plz help me.

 

by: sjef_bosmanPosted on 2005-08-17 at 01:28:12ID: 14689727

Please ask a separate question. Appending your own question to an existing one is considered not done.

20120131-EE-VQP-002

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