Question

Conversion Utilities from Lotus 123, Wordperfect, Freelance files to their corresponding MS Office

Asked by: isltt

Hi,
We have to convert a myriad of lotus 123, wordperfect & Freelance files to Excel, Word, PowerPoint.

The 123 files contain various macros, formulae as well as links to other files

Both Wordperfect & Freelance files also use links.

Should I convert these 'manually' or are there recommended utilities out there to assist?

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Asked On
2004-06-18 at 03:28:11ID21030166
Tags

lotus

,

123

,

excel

Topic

Lotus SmartSuite

Participating Experts
3
Points
500
Comments
4

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Answers

 

by: LordRipperPosted on 2004-06-18 at 03:39:21ID: 11342893

Hi isltt,
Am I correct if I say you want to convert this lotus myraid to Excel word and powerpoint?? think I am misunderstanding

Cheers!

 

by: LordRipperPosted on 2004-06-18 at 03:45:57ID: 11342926

Hi isltt,
sorry thaught so I see you want to convert Lotus to excel ..... well its easy
I never seen an application that converts it .... as far as I know You will have to do it manually..... but here is how to do the most of it to excel....

Opening WK4 Files
To open Lotus 1-2-3 WK4 files in Microsoft Excel version 5.0, you must obtain the Lotus 1-2-3 WK4 file converter. The Lotus 1-2-3 WK4 file converter is available in the "Lotus 1-2-3 WK4 File Converter" (WE1130) Application Note. NOTE: Microsoft Excel 7.0 and Microsoft Excel 97 include a Wk4 file converter. The converter included with Microsoft Excel 7.0 allows you to read the Lotus 1-2-3 Wk4 file format. The converter in Microsoft Excel 97 allows you to read and write the Wk4 format.

Formatting
When you open a Lotus 1-2-3 worksheet or workbook, Microsoft Excel applies the formatting stored in any associated .fmt, .fm3, or .all files. Be sure that the associated formatting file is stored in the same folder as the .wk? file. If you resave a Lotus 1-2-3 file in the Microsoft Excel (.xls) format, Microsoft Excel saves the spreadsheet data and formatting in a single workbook file.

objects
In Microsoft Excel 5.0, when you open a Lotus 1-2-3 WK4 file, any drawing objects, such as macro buttons, text boxes, and lines, are not converted. Additionally, worksheet names are displayed as the Lotus 1-2-3 default: A, B, C, and so on. The Lotus 1-2-3 WK4 file converter does not convert drawing objects on a worksheet.

Charts
Microsoft Excel 4.0 and Later:

In Lotus 1-2-3, versions 3.x and later, you can create a graph on a chart sheet or create the chart as an object on the worksheet. In Lotus 1-2-3, version 2.x, if you use the WYSIWYG add-in, you can place a graph on a worksheet.

By default, Microsoft Excel automatically converts any charts associated with a Lotus 1-2-3 worksheet. You can use the following setting in the Excel4.ini and Excel5.ini files to suppress the creation of chart sheets when you open a Lotus 1-2-3 file:    Load_Chart_Wnd=0
               
Because Microsoft Excel can read Impress (.fm3) files and Allways (.all) formatting files, you can import a Lotus 1-2-3 worksheet that contains a chart on the worksheet. The chart appears on the worksheet as it does in Lotus 1-2-3.

Microsoft Excel 2.x and 3.x:
When you import a file that contains a graph, Microsoft Excel 2.x and 3.x display a prompt for each graph that is stored with the worksheet or is located on the worksheet. You are prompted whether to convert the file to a Microsoft Excel chart. If you click Yes, Microsoft Excel creates a new chart window. In Microsoft Excel 3.x, you can then copy the chart to the worksheet.

Calculations
Whenever you open a Lotus 1-2-3 file, the Transition Formula Entry check box is selected. When this feature is selected, Microsoft Excel converts formulas that are entered with Lotus 1-2-3 syntax to Microsoft Excel syntax and makes names defined in Microsoft Excel behave as defined names do in Lotus 1-2-3.

Microsoft Excel calculates formulas differently from Lotus 1-2-3. When a cell that contains text is used in a formula, Lotus 1-2-3 assigns a value of 0 (zero) to the cell. In Microsoft Excel, you cannot combine text and numeric entries in the same formula. However, when you use a worksheet function in Microsoft Excel, a value of 0 is assigned to cells that contain text. For example, if you clear the Transition Formula Evaluation check box, and you type text in cell A1 and the value 100 in cell B1; the formula =A1+B1 returns the #VALUE! error value. However, the worksheet formula =SUM(A1,B1) returns the value 100.

Lotus 1-2-3 evaluates Boolean expressions to 0 or 1 and displays 0 or 1 in the cell. For example, in Lotus 1-2-3, the expression 2<3 displays 1 in the cell to represent True; Microsoft Excel displays True or False in the cell.

If you select the Transition Formula Evaluation check box, Microsoft Excel displays 0 for False and 1 for True.

Some functions, including @MOD, @VLOOKUP, and @HLOOKUP, are evaluated differently. For example, the @VLOOKUP function in Lotus 1-2-3 searches for an exact match in the first column; the VLOOKUP worksheet function in Microsoft Excel assumes the first column is sorted and finds the closest value in the first column that does not exceed the lookup value. The VLOOKUP and HLOOKUP worksheet functions in Microsoft Excel include a fourth argument, range_lookup. If you set this argument to False, Microsoft Excel searches for an exact match.

To cause Microsoft Excel to calculate formulas as Lotus 1-2-3 does, follow these steps:
On the Tools menu, click Options. Click the Transition tab.
Click Transition Formula Evaluation, and click OK.

Links
In Microsoft Excel, when you open a Lotus 1-2-3 .wk4 file that contains a link to another file, the cells may be updated with a #REF! error value. To update an external link in a Lotus 1-2-3 .wk4 file, follow these steps:
In Microsoft Excel, click Links on the Edit menu.
In the Links dialog box, select the link that you want to update. Click Update Now.

NOTE: If you want to open the source document, click Open. This also updates the external link.
To avoid this behavior, save the file in the Microsoft Excel workbook format

Macros
Macros in Lotus 1-2-3 are stored directly on the worksheet. This is different from how Microsoft Excel stores macros. Microsoft Excel stores macros on a macro sheet (in Microsoft Excel 4.0) or in a module sheet for macros written in Visual Basic for Applications for Microsoft Excel 5.0 and later.

Microsoft Excel 4.0a and Later:

Some earlier versions of Microsoft Excel can run Lotus 1-2-3 macros directly. You do not have to translate (rewrite) the macro. When you open a Lotus 1-2-3 file that contains macros, you can see a list of all the available 1-2-3 macros by looking at the list of defined names for that workbook. To run the Lotus 1-2-3 macro, press CTRL and the associated letter for the macro. For example, press CTRL+P.

Excel 97 with Security update (8.0h and later), and Excel 2000 do not run Lotus 1-2-3 macros.

Microsoft Excel 4.0 and Earlier:

To convert (rewrite) Lotus 1-2-3 macros to Microsoft Excel macros, do the following:
In Microsoft Excel, open the Lotus 1-2-3 worksheet that contains the macro.
On the control menu, click Run. To open the control menu, press ALT+SPACEBAR.
Click Macro Translator, and then click OK.
On the Translate menu, click Lotus 1-2-3. Select the name of the worksheet you want to convert.
Select the name of the macro that you want to convert. If you want the translator to list the 1-2-3 macro beside the converted Microsoft Excel macro, click the Verbose option.


hope this will make it a lot easier to convert ......
Cheers!

 

by: RanjeetRainPosted on 2004-06-22 at 07:22:02ID: 11369371

No tools needed. MS-Office can import them. Its a built-in functionality.

 

by: VolleyTomPosted on 2004-07-02 at 13:39:41ID: 11459948

I'm going to suggest a completely different tactic that will ultimately give you much better results. Buy a copy of Lotus SmartSuite Millenium Edition 9.8 and use IT to convert your files into their corresponding Microsoft versions. If you do a quick search on http://www.pricewatch.com, you can pick up a copy of SS for about $20 including shipping.

If you try to use Microsoft Office to open the Lotus files as some would suggest, you'll find the versions it supports are fairly old and it doesn't do all that good a job of converting. However, Lotus 1-2-3, Word Pro and Freelance all support reading / writing their Microsoft Office counterparts fairly well. I do it all the time.

Anyway, for $20, you can't go wrong.

20120131-EE-VQP-002

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