Question

Disable Excel Auto-Convert / Format?

Asked by: decker12

This is driving me nuts! I can't seem to find an answer anywhere yet it seems so simple.. anyway:

I have a web page saved as a .htm file, that actually has a big table in it. I want to load this table into Excel and clean it up, sort it around, make it into a spreadsheet.

However, stupid Excel XP keeps applying autoformatting to each of the table's cells and I can't seem to turn it off. Some table cells have things that look like dates and times and percents and instead of giving me just the raw text it's trying to be helpful by converting a cell labeled "5-10" (i.e. Five Through Ten) to "May 10th". It's also having fun rounding numbers on me.

I want to turn all that autoformatting and auto converting OFF so I can import this table to clean it up without having to edit all the cells! Is there ANY way I can do this? None of the auto-correct or auto-format options seem to make a difference. It seems to happen automatically as soon as I open the file.

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Asked On
2003-08-29 at 11:49:44ID20724058
Tags

excel

,

disable

,

auto

Topic

Microsoft Excel Spreadsheet Software

Participating Experts
3
Points
50
Comments
9

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Answers

 

by: bruintjePosted on 2003-08-29 at 12:29:16ID: 9250652

then rename a copy to myfile.txt and open it from the file menu it will ask for the format or non at all | next if it's there in plain text you can copy and paste it around

BUT

why not use a webquery to get only that table from the web it even does things like leaving formatting and garbage out

title : Managing Excel Web Queries
source : http://www.microsoft.com/office/ork/xp/five/wgtd04.htm

----------
Description

With Microsoft Excel 97 -> 2003, you can reach out to the Web and include data you find there in your spreadsheets, without having to understand how the page was created, or how to create a query file. You select only the data you want, and once imported the data can be refreshed with a single click of a button, automatically whenever the workbook opens, or at a specific time interval. For example, you can use a Web query to select data from a financial Web site to track stock market values or an internal Web site that lists sales statistics.

----------

hope this helps a bit

 

by: decker12Posted on 2003-08-29 at 12:54:53ID: 9250862

The renaming trick doesn't work, because it imports it as HTML code then. There's some other formatting in the web page (like ad banners and such) which turns the spreadsheet to garbage if I use IE to Save As .txt and then import that .txt file. I can only get it to look decent if I save it as a .htm file and then import the .htm file, but then of course Excel applies all the formatting.

The web query tool looks interesting but also confusing, and seems to be quite a heavy handed approach for something I'd think would be pretty simple. There's got to be another way. All I want to do is tell Excel to turn off all calculations and autoformatting when I open a file! I didn't imagine it'd be so difficult to disable all this "helpful" junk..

I mean heaven forbid I was opening up and importing a giant series of tables of scientific calculations with many decimal places. Excel would just round them up to the nearest 4 or 5 and I can't find any way to turn that off.

Any other ideas?

 

by: bruintjePosted on 2003-08-29 at 13:12:16ID: 9250950

which version do you got and what is the page then i'll send you a sample if this is only one table it is very easy and will save time in teh long end instead of having a one time solution and going through formatting hell

 

by: decker12Posted on 2003-08-29 at 14:22:06ID: 9251545

It's Excel XP, but I can't send you the page. It's dynamically created from a database online for a password protected public relations media list website. It's not even easy to export that particular page from the website itself (lots of frames, ads, etc), so that's why that Web Query tool is not an attractive option for me. I have to jump through a bunch of hoops just to get the table created and saved out as an HTML file.

I thought I had the majority of the battle won until Excel goes and decides to convert the numbers without asking me.. so as far as you know there's no way to turn off that auto conversion and auto formatting?

 

by: bruintjePosted on 2003-08-29 at 14:29:51ID: 9251596

what if you open the html in explorer and do a copy paste | special | text

does that do any harm?

 

by: decker12Posted on 2003-08-29 at 14:36:12ID: 9251633

Yeah, I tired that, problem is then it doesn't maintain any of the formatting or retain the table structure or anything. It just places this huge blob of text in one cell.

I think I might try to load the HTML file into an HTML editing program and export it from there, and see if THAT imports into Excel without converting or formatting it. It just drives me nuts that I can't turn off all this very UN-helpful Excel auto conversion garbage!

I mean what if I have an extensive series of cells to import which was filled with numbers like .0101112929112? Excel would automatically round them up and I'd have to retype them. Likewise if I had a single tab delimited text file filled with numbers like 4-5 and 5-6 and 9-10. Those would be converted to dates. Ditto if I was putting bible verses into it - Excel would take 13:10 and probably turn it into a time of day.

I guess I'm not really looking for a step-by-step workaround to my particular problem, I'm looking more for a way to deactivate the feature in Excel so I don't have to constantly worry about it in the future.

 

by: JustinCase2Posted on 2003-08-30 at 07:51:13ID: 9254027

Hi Decker12,

Can you dump some sample data from your tab delimited text file into a post? Might help. I have some thoughts, but would prefer to see the data first.

Justin

 

by: jflannerPosted on 2003-12-09 at 08:36:57ID: 9905291

I had the same problem.  

There is no way to "disable" the formating/conversion.

The way I got around this:  When you open a new spread sheet, all the cells are general.  What I did (before paste) is to select the entire sheet, and change the cell type form general to text.  Then the paste will work properly.

You can use this method on just a column if you wish.

Hope this helps.

 

by: decker12Posted on 2003-12-10 at 09:30:44ID: 9913944

Thanks Jflanner, that little work around ended up working perfectly. Hopefully the new version of Office lets you disable this sometimes annoying "feature"...

20120131-EE-VQP-002

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