Question

Dynamic (SUM OFFSET) formula to sum across a row

Asked by: riprap1951

Hello, Experts!
  I'm looking for a (simple?) dynamic formula to enter once, that will automatically sum across three rows into a fourth. This formula could be plugged into the "Refers to" space in the "Define name" dialog box, so that the named range would be hooked to the formula. Simple example data:
                   A             B             C         D
    1         blue      red      pink    brwn
    2            2      3      4                 
    3          3      5      7       
    4          4               6      8
    5      5      7      9
    6      1      4       6                     SO: I need a dynamic formula to deliver results into col D [named range: "brwn"], and would sum A2:C2 into D2,

A3:C3 into  D3, etc. and so forth....I know that for the D2 result I can select cell D2 and use "=SUM(OFFSET($A$2,0,0,1,3))", but there's got to be a (simple?) formula that can be plugged in once, for the named range of "brwn", that'll work for as far down as values are entered into cols, A,B & C.
Thanks for your time & attention to detail. (The column-values formatting got messed up when posted! Hopefully you'll get the idea.)
riprap.


 

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Asked On
2004-03-07 at 17:10:15ID20910351
Topic

Microsoft Excel Spreadsheet Software

Participating Experts
1
Points
250
Comments
10

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Answers

 

by: byundtPosted on 2004-03-07 at 17:13:19ID: 10537431

Hi riprap1951,
Have you tried a simple SUM? Enter the following into cell D2, then copy it down:
=SUM(A2:C2)

Cheers!

Brad

 

by: riprap1951Posted on 2004-03-07 at 17:19:13ID: 10537450

To byundt,
  Thankx for the input. Yes, I've done that, entered it once, then copied it down...Problem is, (a) I can't hook the formula to a named range that way, to be possibly used in other areas of the worksheet, and (b) for all the affected cells in Col D that don't yet have data from cols A,B & C, you end up with a bunch of zeroes or other trashy formatting in col D. I would MUCH PREFER to have the SUM OFFSET formula with the DYNAMIC twist to it.
Have fun!

 

by: byundtPosted on 2004-03-07 at 17:36:14ID: 10537520

riprap1951,
The following SUMPRODUCT formula will be the same anywhere in column D:
=SUMPRODUCT((ROW(OFFSET(A$2,0,0,COUNTA($A$2:$A$65536),3))=ROW())*OFFSET(A$2,0,0,COUNTA($A$2:$A$65536),3))

It returns a 0 if it extends beyond the data, however. To overcome that deficiency will require an IF function.
=IF(SUMPRODUCT((ROW(OFFSET(A$2,0,0,COUNTA($A$2:$A$65536),3))=ROW())*OFFSET(A$2,0,0,COUNTA($A$2:$A$65536),3))=0,"",SUMPRODUCT((ROW(OFFSET(A$2,0,0,COUNTA($A$2:$A$65536),3))=ROW())*OFFSET(A$2,0,0,COUNTA($A$2:$A$65536),3)))

I could shorten the second formula by making it an array formula.
Brad

 

by: byundtPosted on 2004-03-07 at 17:41:46ID: 10537541

riprap1951,
If you just want a simple defined formula, then go back to the initial suggestion. Select cell D2, then in the Names in Workbook field, enter a name like "mySum". Then in the Refers to field, enter this formula:
=IF(COUNTA(Sheet1!A2:C2)=0,"",SUM(Sheet1!A2:C2))

The formula in column D would then become:
=mySum

Brad

 

by: byundtPosted on 2004-03-07 at 18:19:11ID: 10537688

riprap1951,
A different approach would be to use a VBA sub to insert the formula in column D when data is added to columns A, B or C. If all the data is deleted from a row, then the formula is removed. Such a sub would go in the code pane for the worksheet:

Private Sub Worksheet_Change(ByVal Target As Range)
Dim rw As Range, targ As Range
Set targ = Intersect(Target, Range("A2:C65536"))
If targ Is Nothing Then Exit Sub
Application.EnableEvents = False
For Each rw In targ.Rows
    If Application.CountA(Cells(targ.Row, 1), Cells(targ.Row, 3)) = 0 Then
        Cells(targ.Row, 4) = ""
    Else
        Cells(targ.Row, 4).FormulaR1C1 = "=SUM(RC1:RC3)"
    End If
Next rw
Application.EnableEvents = True
End Sub

To paste the sub in the code pane for a worksheet, right-click the worksheet's sheet tab. Then choose View Code from the pop-up. Paste the code there, then ALT + F11 to return to the spreadsheet.

Brad

 

by: riprap1951Posted on 2004-03-07 at 22:41:15ID: 10538567

To byundt,
   Sorry, I can't get any of those suggestions to work. But I'm gonna keep trying!
   Have fun ((-;
riprap

 

by: byundtPosted on 2004-03-08 at 10:15:40ID: 10542627

riprap,
The two methods I like best out of the ones I posted are the last two.

If you are still stuck, please describe the problem you are facing. Or consider sending me a copy of your workbook (double-click on my name to find the e-mail address in my EE profile).
Brad

 

by: byundtPosted on 2004-03-08 at 13:19:31ID: 10544352

riprap,
Try this sub instead. It goes in the worksheet code pane (right-click the sheet tab, then choose View code from the resulting pop-up window).

Private Sub Worksheet_Change(ByVal Target As Range)
Dim rw As Range, targ As Range
On Error GoTo errhandler
Set targ = Intersect(Target, Range("A2:C65536"))
If targ Is Nothing Then Exit Sub
Application.EnableEvents = False
For Each rw In targ.Rows
    If Application.CountA(Range(Cells(rw.Row, 1), Cells(rw.Row, 3))) = 0 Then
        Cells(rw.Row, 4) = ""
    Else
        Cells(rw.Row, 4).FormulaR1C1 = "=SUM(RC1:RC3)"
    End If
Next rw
errhandler: Application.EnableEvents = True
End Sub

Brad

 

by: riprap1951Posted on 2004-03-08 at 19:16:05ID: 10546739

Brad,
  thanks a ton for hanging in there on this one...you inspired me to go out and buy a book on VB.
  have an excellent day [:-)
terry.

 

by: byundtPosted on 2004-03-08 at 19:24:13ID: 10546792

Terry,
Don't know if you have bought a book already, but I like John Walkenbach's book on VBA http://j-walk.com/ss/books/index.htm

Thanks for the grade!
Brad

20120131-EE-VQP-002

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