Question

Excel Sharing overlaps information when saving

Asked by: Arka3L

Good morning ladies and gentlemen,

I have a quick query that I know is most likely going to be a quick fix to our problem, but it's getting to become an annoyance.

In our office we have a shared Excel spreadsheet that contains information that other colleagues use to enter information and save it. When other people save the document, and we have had this working before somehow, instead of Excel simply moving the new inputted information down one line, it comes up saying that you've overlapped someone elses information, do you want to accept theirs or remove it with yours.

What option is there that we can use so that when a different user saves the document, it doesn't overlap someones information?

Again, we've had this working before more or less by accident but we updated the sheet a few times and may have caused it to turn off.

Thank you

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Asked On
2006-04-26 at 08:33:20ID21828267
Topic

Microsoft Excel Spreadsheet Software

Participating Experts
1
Points
500
Comments
3

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Answers

 

by: patrickabPosted on 2006-04-26 at 12:27:25ID: 16547289

Arka3L,

You are not going to like this at all...

Shared Excel files:

Excel does not handle 'Shared' workbooks reliably. They are often corrupted at random and apparently without cause. Clearly there is a cause but it has not yet been isolated and fixed by MS. There is nothing you can do to avoid shared workbooks corrupting. The ONLY thing that can be done is to make them single user.

Now to help you with the single user file system try adopting this approach instead. It does work rather well so it's worth doing. First make the file(s) single user. Second edit everyone's user profile in Excel - Tools/Options/General/UserName and in there put the person's name and telephone extension number. Then whenever you attempt to open a file that someone else is using, a dialogue box will pop-up telling you who is the current user - and it tells you their telephone extension number! The new user can opt to either call the current user or open the file as read-only.

I did say you wouldn't like my very strong recommendation - but better you know now before you continue adding data to a shared workbook.

Patrick

 

by: patrickabPosted on 2006-04-27 at 10:56:00ID: 16555309

Arka3L - Thanks for the grade - Patrick

 

by: Arka3LPosted on 2006-04-27 at 11:04:31ID: 16555411

Thank you ^^

20120131-EE-VQP-002

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