Question

COUNTIF based on multiple columns/criteria?

Asked by: pillbug22

Assume something like the following:

     A                      B                     C
OpenDate            Status          ClosedDate
1/1/2006             Closed         1/3/2006
1/1/2006             Open
1/1/2006             Closed         1/4/2006
2/1/2006             Closed         2/14/2006
2/3/2006             Closed         2/5/2006
2/4/2006             Open



I'm trying to summarize by month, like (I have the totals per month):

                     Jan         Feb        March        April      ... ...
Open
Resolved
Total

How can I find the number of items marked as "Open" with a open date of a given month? I'm trying to combine a COUNTIF and an AND(), but I'm not doing something right (this would be for the "Open" count for January) :

     =COUNTIF($A:$A, AND("1/*",$B:$B="Open"))


Thanks in advance-

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Asked On
2006-10-02 at 11:35:25ID22010173
Tags

countif

,

multiple

Topic

Microsoft Excel Spreadsheet Software

Participating Experts
2
Points
100
Comments
14

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Answers

 

by: patrickabPosted on 2006-10-02 at 11:41:14ID: 17645699

Use SUMPRODUCT()

 

by: patrickabPosted on 2006-10-02 at 11:42:59ID: 17645717

Perhaps

=SUMPRODUCT((A1:A65535="Open")*(B1:B65535="1/10/2006")*1)

 

by: patrickabPosted on 2006-10-02 at 11:44:37ID: 17645726

Or perhaps:

=SUMPRODUCT((A1:A65535="Open")*(B1:B65535="1/1/2006")*1)

 

by: BobPPosted on 2006-10-02 at 11:51:52ID: 17645776

=SUMPRODUCT(--(B1:B1000="Open"),--(MONTH(A1:A1000)=1))

The problem with SP is that it cannot use a whole column, and I would certainly advise against using A1:A65535 as the range. Either use the smallest range that you know will be large enough, or use dynamic range names.

Also, my formula will test for Januay, but any January. If you want a specific yera, add anothe condition

=SUMPRODUCT(--(B1:B1000="Open"),--(MONTH(A1:A1000)=1),--(YEAR(B1:B1000)=2006))

 

by: pillbug22Posted on 2006-10-02 at 12:06:13ID: 17645896

Both options are working, but so far I'm liking BobP's better since it checks for the month instead of a specific date.

What if I want to add another condition?

"Open" could also be "Work in Progress", and we'd want to count the same.

 

by: patrickabPosted on 2006-10-02 at 12:21:49ID: 17646039

pillbug22,

All those double negatives shouldn't be necessary - as in:

=SUMPRODUCT(--(B1:B1000="Open"),--(MONTH(A1:A1000)=1),--(YEAR(B1:B1000)=2006))

instead try:

=SUMPRODUCT((B1:B1000="Open")*(MONTH(A1:A1000)=1)*(YEAR(B1:B1000)=2006)*1)

should do it!

Of course use as small a range as possible but in truth you won't notice the difference in speed as it will evaluate all the empty rows without you even noticing it!

Patrick

 

by: pillbug22Posted on 2006-10-02 at 12:45:35ID: 17646248

Not sure why, but removing the "--" doesn't work (no big deal to leave them in).

 

by: pillbug22Posted on 2006-10-02 at 12:49:22ID: 17646295

Figured out how to handle multiple options - just add together 2 SUMPRODUCT string:

=SUMPRODUCT(--($G$2:$G$5000="Closed"),--(MONTH($E$2:$E$5000)=1)) + SUMPRODUCT(--($G$2:$G$5000="Initial Resolution"),--(MONTH($E$2:$E$5000)=1))

 

by: BobPPosted on 2006-10-02 at 12:56:27ID: 17646359

What is NOT necessarty is to multiply by 1 after using a multiply operator, total redundancy.

 

by: BobPPosted on 2006-10-02 at 13:01:59ID: 17646408

pillbug22,

You can do it in one hit

=SUMPRODUCT(--(ISNUMBER(MATCH($G$2:$G$50,{"Initial Resolution","Closed"},0))),--(MONTH($E$2:$E$50)=1))

 

by: BobPPosted on 2006-10-02 at 13:02:47ID: 17646417

Sorry, I shortened the range to test it, it should of course be

=SUMPRODUCT(--(ISNUMBER(MATCH($G$2:$G$5000,{"Initial Resolution","Closed"},0))),--(MONTH($E$2:$E$5000)=1))

 

by: patrickabPosted on 2006-10-02 at 13:26:31ID: 17646600

>What is NOT necessar[t]y is to multiply by 1 after using a multiply operator, total redundancy

The repeated use of -- is certainly that, however the single use of *1 is sometimes needed to get SUMPRODUCT to work. Perhaps you haven't come across it but I have here on EE.



 

by: patrickabPosted on 2006-10-02 at 13:55:35ID: 17646859

<U/S>

 

by: BobPPosted on 2006-10-02 at 15:01:53ID: 17647396

I know that you don't understand how SUMPRODUCT works, but what worries me is that you don't even try to learn.

Firstly, all those -- are not unnecessary. If you prefer the double unary notation as I do, every condition has to be coerced otherwise it will not work. Try it and see.

Secondly, regardless of what you may have seen on EE, that final * 1 doesn't work in the way that you use it, and if you understood how the multiple condition evaluation works you would know that.

Just try it, both

=SUMPRODUCT((B1:B1000="Open")*(MONTH(A1:A1000)=1)*(YEAR(A1:A1000)=2006))

and

=SUMPRODUCT((B1:B1000="Open")*(MONTH(A1:A1000)=1)*(YEAR(A1:A1000)=2006)*1)

and see if you can concoct different results with them You won't be able to, so all you are doing is making the formula less efficient by adding an  extra operation.

What you are probably getting confused by is the date string, and the need to create a number that SP can work upon. Assuming this is so, you got that wrong, where you used

=SUMPRODUCT((A1:A65535="Open")*(B1:B65535="1/10/2006")*1)

you should have used

=SUMPRODUCT((A1:A65535="Open")*(B1:B65535="1/10/2006"*1))

again, using without understanding. It is a horrible format anyway, far better to use

=SUMPRODUCT((A1:A65535="Open")*(B1:B65535=Date(2006,10,1)))

or use a date string in an umabiguous form and my favourite double unary

=SUMPRODUCT((A1:A65535="Open")*(B1:B65535=--"2006-110-01"))

20120131-EE-VQP-002

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