Question

Save as CSV produces a file with many extra empty comma delimited rows at the end

Asked by: ssoulages

The data source for the sheet I'm saving as a CSV is MSQuery looking at SQL, and I'm using VBA to populate the data. The process takes a list of id's from another tab in the sheet, runs a SQL statement to gather more details from the database and then saves the results as a CSV file. The results in Excel look fine.
FName    LName    MName   ID
John       Smith       W           12345
Frank      Jones      S            12346

But when it saves the sheet as a CSV file it appears as follows:

FName,LName,MName
John,Smith,W,12345
Frank,Jones,S,12346
,,,,
,,,,
,,,,
,,,,
,,,, (etc. actually in my scenario I have 275 rows with data and 1250 additional rows of commas)

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Asked On
2008-01-04 at 07:13:24ID23058691
Tags

Microsoft

,

Excel

,

2007

Topic

Microsoft Excel Spreadsheet Software

Participating Experts
2
Points
500
Comments
4

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Answers

 

by: spattewarPosted on 2008-01-04 at 07:23:53ID: 20582874

Hello ssoulages,

How are you saving it to a csv? Are you doing a save as from your VBA code to a CSV file?

This could be because there could be some data or spaces in you empty rows in excel. Can you delete all the rows till the last data row and try saving as csv again?


Regards,

spattewar

 

by: rspahitzPosted on 2008-01-04 at 08:45:43ID: 20583787

Yes, sometimes Excel gets confused as to where the end of the sheet is located.
If you delete those extra rows (even if nothing is in them) and close and re-open the workbook, sometimes it solves the problem when you save again.

To find the end of the sheet, try Ctrl-G (or Edit Goto), [Special], then "Last Cell"
Whatever row this ends on is where Excel thinks the sheet ends.

If you can't seem to get rid of the extra rows, try copying everything of interest to a new sheet and try from there.

 

by: ssoulagesPosted on 2008-01-04 at 09:12:00ID: 20584062

I added code to delete all rows from 3 to 65536 prior to refreshing the table (re-running the SQL) and that took care of the issue.

Thanks!

 

by: ssoulagesPosted on 2008-01-04 at 09:13:41ID: 31418943

Thanks. It seem so obvious now...

20120131-EE-VQP-002

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