Question

Form Control Buttons 'Disappear'--Or Get Sucked into Cells with Data Validation Lists

Asked by: bishop3000

Hi,
I work on a 6mb Excel spreadsheet that makes heavy use of Form Control buttons for activating macros.
This spreadsheet was developed in Excel 2003, Excel 2004 (for Mac), and Excel 2007.

Lately, one or more macro buttons will disappear from the spreadsheet. Sometimes they will come back after I jump between spreadsheets or zoom in and out--but more often than not, they are gone for good. Saving and reopening does not bring them back.
I haven't been able to detect any patterns in their disappearances.
Under the buttons' Format Control/Properties,  the default 'Move and Size with Cells' is selected.

Also, sometimes when selecting a drop down list in a cell (created via Data Validation), a macro button that I thought was lost appears inside the cell. When this happens, I must delete the embedded button to see the cell's actual contents.

I'm assuming that the two problems mentioned here are related.

Possible solutions are to 1) delete all Form Control buttons and put new ones in their place, and to 2) delete all FC buttons and put toolbar buttons in their place.
Either way, this would be a lot to go through...and I don't know if it will solve the problem. Any other ideas?...or does one of the ideas mentioned here seem logical?

The users of my software are growing impatient with this. Your comments are greatly appreciated.

-Michael

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Asked On
2008-01-11 at 18:16:13ID23077423
Tags

Microsoft

,

Excel

,

2007

Topics

Microsoft Excel Spreadsheet Software

,

VB Objects

,

VB Script

Participating Experts
2
Points
500
Comments
8

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Answers

 

by: rspahitzPosted on 2008-01-11 at 20:18:30ID: 20642706

I've had mixed problems in Excel as the file size gets larger so I wonder if it's more of a memory problem.

First, I would suggest shutting down all other Windows apps to see if the problem goes away.  And, depending on how much RAM you have, possibly getting more or trying the workbook on a machine that has more memory to see if it makes a difference.

At this point, my suggestion would probably be to start migrating some of those buttons into some Excel Forms where you can start to optimize the function, thereby using less memory.
For example, instead of having 10 buttons, each that control one of 10 cells, put one button into a form and have a textbox (or similar) that defined which cell it will act on at any given time, then put all the cuirrent code into a conditional block attached to that one button.

There will be some trade-offs this way.  For one thing, you still need a mechanizm to load the form (probably a new button) and while the form is up people cannot do other things in Excel.  But this can sometimes be a more elegant solution to certain problems anyway.

BTW
I'm not necessarily suggesting that you move EVERYTHING into a collection of forms, but pulling off form with redundant functrions would probably make sense.

Anyway, check the memory issue first, but the idea of forms can also help make the sheets less cluttered and possibly save memory.

 

by: bishop3000Posted on 2008-01-11 at 20:36:48ID: 20642757

Hi rspahitz,
I've never thought about the possibility of too little RAM. I'll see if I can recreate the problem when no other applications are running.
-That, however, doesn't seem to explain why form control buttons are falling into cells containing data validation lists.

I'll certainly look into creating forms to absorb many of the buttons. Alas, forms would be impractical for many of the buttons in the workbook, particularly many for the buttons that disappear most often.

Any other thoughts would be appreciated.

Thanks,
Michael

 

by: rspahitzPosted on 2008-01-11 at 21:06:02ID: 20642823

Memory problems seem to cause many bizarre things to happen.

Other than that, the only thought is to move all the parts to a new sheet and/or workbook to see if it persists.
I'm sure that it's nothing you're doing, or any special Excel settings, so taht would leave it as a bug (but then it would probably happen on smaller files) or an anomoly (like confusion transferring things in and out of memory.)

What confuses me is that you mention 2003, 2004 and 2007.  I know that 2007 has better memory management and seems to have had many parts re-written so it seems odd that the same problem would occur in 2007 if it's a memory problem.

If the problem persists, you may want to think about splitting up the file and having Excel work across workbooks, or migrating the application to something else, like VB.Net, which would probably be a rather large project.

 

by: bishop3000Posted on 2008-01-12 at 10:11:47ID: 20644758

Thanks again rspahitz,
I'll definitely be splitting up the workbook some time down the road (but I hope I can solve this problem before then).
It seems that you're saying deleting and reinserting buttons would have no affect on the problem. Is that right? (~deleting buttons inserted via Excel 2004 and reinserting via Excel 2007)
I'm wary of copying the spreadsheet to a different one right now--but I'll resort to that if I can't kick this problem another way.

Yet more ideas would be greatly appreciated.
I'll make a post when something seems to work.

-Michael

 

by: rspahitzPosted on 2008-01-12 at 14:32:38ID: 20645585

This is certainly not an common problem so I'm not sure exactly how Excel handles it, but if you have some old versions, check the file size then and the file size after buttons disappeared.  If the file size is bigger, then they are somehow lost in the file and will probably only make things worse as you add more.

Also, I'm not sure of Excel's memory management, so deleteing buttons SHOULD clean up all related memory, but Excel may leave small references to it in various places that never get cleaned up.  Most projects do do things to the extend that you did so it's not usually an issue.

One simpler thing to try would be to add a new sheet, copy everything from another sheet over to it (and relink all the buttons to the code) then delete the original sheet.  (Obviously make a backup first!)  If the new workbook is better then the problems may have been attached to the sheet; if not, it may be related to the entire workbook.

Anyway, good luck...sounds like you have a lot of migration ahead of you in the future.
Let us all know what you find as you make progress.

 

by: roryaPosted on 2008-01-12 at 17:28:56ID: 20646063

Do you actually want the buttons to move and size with cells? I would try turning both off and see if the behaviour improves. Other than that, you have my sympathy if you have to implement a solution across those three platforms!
I too would be surprised at a memory issue since 6MB is not very big for a workbook.

 

by: bishop3000Posted on 2008-01-16 at 13:54:44ID: 20676599

Yesterday, I transferred the content of the sheet to a new sheet after stripping away Form Control macro buttons (as suggested by rspahitz). I then reinserted and reassigned new macro buttons. So far, I haven't had any trouble.
When I scroll too quickly, the buttons momentarily disappear--I think this is the memory issue...although I have a feeling that with permanent button disappearance, the Mac-side development of the workbook is the problem.
Thanks for the help! Let's consider this problem solved for now.

 

by: rspahitzPosted on 2008-01-16 at 18:31:22ID: 20678235

OK...glad it seems to have stabilized...hope it continues to get better.

20120131-EE-VQP-002

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